A multi-module management system designed by Softwrx, LLC.
Job Costing & Project Management will track every phase of your projects whether you’re a construction company or manufacturing company. The Bottom Line is the knowledge of your accumulate cost in regards to the estimated profitability of your project or manufacturing process. Cost is accumulated into individual categories within each Job/Phase/Division. When integrated with the SOFTWRX Premier Accounting Modules, transactions are allocated to individual cost centers allowing you deep-driven access into every aspect of your project
Sound cash management decisions are the focus of our Accounts Payable System. Your company needs instant access to vendor performance on key item deliveries, which allow you maximum purchasing power and negotiated terms.
User-defined default general ledger accounts for distribution by vendor, set you own default accounts, or change accounts and terms during transaction processing.
Gain control of your cash flow, inventory cost, and Vendor performance with the power of our Accounts Payables System. When integrated with the Purchase Order System, you now have total tracking ability. During transaction processing you may select from the actual P.O. receiver and apply directly to the invoice transaction therefore eliminating redundant data entry. Error discrepancy reporting is generated during transaction processing.
The Accounts Receivable System will allow your company total flexibility for G/L account distribution when integrated with the G/L package, or as a stand-alone modules. You can set-up user-defined general ledger account numbers for sales and cash processing for all customers or for each individual customer.
Projection analysis of your Cash Flow by comparing your in-flow cash, and out-going cash in a combined report by user-defined pre-determined periods. Multiple warehousing and departmental selection per line item give you total control to ship items from any warehouse that has the available inventory to reduce your shipping cost and increase your customer satisfaction.
Analyze your sales over a pre-determined period for any of your customers as to their purchasing trends and minimize your inventory requirements for just in time delivery and increase your turns ratios.
Make reconciliation of your bank accounts easier and faster by automating your bank reconciliation process
Account reconciliation is a necessary process, but can be a tedious one. Bank Reconciliation with SOFTWRX, provides a simple approach that lets you remove as much paperwork as possible from the process. The module frees up your accounting staff to focus on more strategic work.
Multiple bank account support! Save time by reconciling checks and receipts from multiple bank accounts in one place. Bank reconciliation provides importing capabilities from Accounts Payable, Accounts Receivable, Payroll and General Ledger. Bank files can be imported to automatically match and clear bank transactions. Several formats are available.
Microsoft Office Suite… Problem: Our marketing staff would like to send emails, promotional letters, and other information to our clients. Can SOFTWRX Systems provide our organization with the tools to accomplish this?
Solution: Yes. With ODBC, you can generate your own personalized mail-merge documents, send email, custom design customer statements, Excel spreadsheets, and export data into Microsoft Access and other 3rd party software i.e. Crystal Reports.
Paper Flow and Document Storage… Problem: Our Company’s objective is to reduce our paper flow and store our printed documents on-line for later retrieval. Is this possible?
Solution: As in windows printing to any of your network printers, you select the appropriate windows printer interface and send your document or report to that interface.
RDBMS Integration… Problem: We currently utilize an e-commerce solution for our web based sales and would like to have it integrate ‘real-time’ into the SOFTWRX System. How can this be accomplished?
Solution: Although SOFTWRX’s Systems are not Database oriented, we support the following RDBMS and can provide your organization with a seamless real-time solution.
With SOFTWRX General Ledger System, you generate financial statements by pulling vital facts from multiple accounting modules to report on the progress and profitability of your company or individual departments. Transaction entries flow from other applications into General Ledger, giving you timely financial information that is vital to your decision-making. Maintain your journal, log recurring entries, generate audit trails, and create custom financial statements and reports for up-to-date results on your company’s activities.
Retrieve prior year histories and financials, project future performance, and capitalize. With forecast budget and last-year comparison data, you can identify business performance trends and capitalize on them. As in ALL SOFTWRX modules, you can store your reports in Adobe Acrobat format or other document storage systems.
Set up your budgets quickly, save time with automatic reversing entries, and work either in multiple G/L periods or years. You’ll appreciate having multiple-year functionality allowing you to see what percentage you’ve grown over the years.
SOFTWRX Inventory Control Module is fully integrated with all SOFTWRX Modules. It fully supports multi-warehousing, departmental, for finished goods, spare parts inventory, raw materials, etc., and tracks inventory item cost, sales, purchases, and receipts, for MTD/QTD/YTD reporting.
Monitor inventory movements; perform an interim physical inventory at your discretion.
Make a positive impact on your bottom line by detecting shortages, over shipments, and control supplier cost, in SOFTWRX cradle to grave inventory tracking. Accurate stocking information is at your fingertips to satisfy your customer’s immediate requirements. Receipts are posted online and all inquiries give you the availability to drill down into the transaction history per your user defined parameters.
Job Costing System will track every phase of your projects and products, whether you’re a construction company or manufacturing company. The Bottom Line is knowing what your accumulate cost is in regards to the estimated profitability of your project or manufacturing process. Cost is accumulated into individual categories within each Job/Phase. When integrated with the other Accounting Modules, transactions are allocated to individual phases in your process.
Get accurate up to date information of your product and project profits and cost! You’ll get all the information you need to maintain profitability by calculating variances between actual and estimated cost and revenues. Get extensive, detailed information about employee cost allocation, purchases, and billing at your fingertips.
Get accurate information for tracking pieces in production, invoice billing amounts, total cost, by period-to-date and year-to-date.
SOFTWRX Purchase Order System implements stringent control management over your purchases and vendor cost. The cradle to grave tracking assists your organization with maintaining your budgets and provide you with vendor and inventory cost analysis.
You’ll be able to apply multiple receipts of goods and services for each line item until completed. With the Accounts Payable System, your personnel only have to enter a Purchase Order Number, and the system will generate the A/P Invoice based on the receipts. Error reporting and correction is also generated.
Make informed decisions, detect shortages, over shipments, and control supplier cost in SOFTWRX cradle to grave tracking. When integrated with Job Costing, work order system, and inventory system, the purchase order system will assist the tracking of internal construction purchases, inventory purchases, capital project purchases, and help to maintain budgets or expenditures. It also contains totally integrated inventory item requisition/purchasing/receiving interface for total accountability of your inventory.
Another outstanding feature of the purchase order system is the automatic cross-referencing of inventory purchase items and your supplier’s item numbers for inquiries, it is automatically generated through the purchase order system.
SOFTWORX has been incorporating the ROBAC (role base access control) principal of security in all of our products since 1992 and has only recently become recognized as the most secure method of ensuring department / user controls.
How Does It Work? Each module and its associated programs may be assigned up to 99 different user access codes. Each user may have a separate user-defined security level for each of those modules or programs.
Jill works in accounts payable, Bob works in the shipping/receiving department. Jill may view the status of purchase order receipts, print reports, etc. but does not perform any actual receiving of the merchandise. Bob receives the materials based on his packing slip. Each purchase order receiver is assigned a unique receiver number as materials are not always shipped complete. After Bob has completed his receiving, Jill may now perform the invoice entry. The system will build the invoice based on receivers so Jill does not have to enter each line item detail thus increasing her productivity. The system automatically verifies the original purchase order, receiver, and cost of each unit within the system.
The success of your business depends on timely shipments and keeping your customers satisfied. You need to be able to handle picking, packing, shipping and tracking. SOFTWRX Sales Order System gives you the necessary tools to do that.
Improve Customer satisfaction, save time and money, and track orders efficiently. Gain customer value! You’ll keep customers happy by filling their orders promptly. You won’t lose track of commitments you’ve make or terms you agreed upon. Backorder fulfillment is right at your fingertips. You know exactly what in on backorder and when it will ship.
Need to build customer catalogs? SOFTWRX Sales Order System will automatically build a unique customer catalog for future orders that allows you to define up to 12 pricing levels with discounts for each item in their personalized catalog. Each Customer may have multiple catalogs!
Need to track your Promotion? Our promotion tracking system allows you to define a promotion code with unlimited items assigned to that promotion. You may define 6 discount levels per item and track the performance of your promotions!
The Work Order System can help track internal construction costs, maintenance costs, capitol project costs, scheduling of personnel, billing for outside services and keep your preventive maintenance on schedule.
The Emergency Work Order keeps track of machinery downtime and maintains a history so you may scan the data files for failure codes specific machinery.
Gain control of your machinery downtime, personnel, and scheduled maintenance. With the Work Order System, you can also maintain additional comment fields for technicians later referral.
The Direct Work Order is for capital projects, preventive maintenance, corrective maintenance and other work order types for which you wish to track the history and accumulated job cost.
Both sections allow the user to select inventory parts from the product structures module and/or the inventory control module.
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