Content Management System Software

Get the best content management system software for your business. Compare product reviews, pricing below. Read our buyer’s guide for more help.

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Magnolia CMS Screenshot
Magnolia CMS is a headless content platform designed for the modern tech stack. This software works with your existing design tools to streamline how you develop digital experiences, increasing the overall value of your DX investments. Magnolia’s…
Client OS
Mac, Web, Windows, Linux
Deployment
Cloud or On-Premises
Drupal Screenshot
Drupal offers robust content management tools with sophisticated APIs for multichannel publishing. Drupal 9 has cutting-edge new features to help companies reach new digital channels while strengthening the existing content management foundation. This…
Client OS
Web
Deployment
Cloud Hosted
Joomla Screenshot
Joomla is a content management system (CMS) which acts as a flexible platform to empower website creators with the best tools for building websites. Joomla software has thousands of free extensions and templates allowing you to customize your site to fit…
Price Range
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Starting Price
$199/user
Client OS
Web
Deployment
Cloud Hosted
Concrete CMS Screenshot
Concrete CMS
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Concrete CMS, formerly Concrete5, is an open source content management system (CMS) for teams looking to run secure websites. Through this platform, you can edit your website as easily as writing a document. New editors can be trained in minutes, allowing…
Client OS
Web
Deployment
Cloud Hosted
SharePoint Screenshot
SharePoint
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Put social to work: Share ideas, discover answers and keep track of what your colleagues are working with new social features throughout SharePoint. Share your stuff: Publish content to SharePoint from any Office application and share with people inside…
Starting Price
$5/month/user
Client OS
Web, Android
Deployment
Cloud Hosted
Monday.com Screenshot
Monday.com
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Monday.com lets you plan, organize, and track in one visual space. Monday.com lets you create a custom workflow so any team in your company can work on what they need the way that is easiest for them. With Monday.com, you can create dashboards to gain…
Price Range
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Starting Price
$8/month/user
Client OS
Web
Deployment
Cloud Hosted
HubSpot CRM Screenshot
HubSpot CRM has all the tools your business needs to grow better. This platform includes: Marketing ; Sales; Service; and Content management (CMS). By combining these elements, your business can grow without compromise. Increase leads while accelerating…
Price Range
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Starting Price
$45/month
Client OS
Web, iOS, Android
Deployment
Cloud Hosted
Bitrix24 Screenshot
Bitrix24
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Bitrix24 is a business management software providing a unified approach to communications, tasks and projects, CRM, contact management, and website creation. Bitrix24 is available on-premise and on a private cloud. Calendar; Reminders; and Group chat…
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Starting Price
$69/month
Client OS
Web
Deployment
Cloud Hosted
FileHold Screenshot
FileHold is a full-featured document management software. This solution is an easy to use, scalable, client-server system capable of managing tens of thousands or millions of documents. This software can store practically any type of file and directly…
Client OS
Mac, Web, Windows
Deployment
Cloud or On-Premises
WooCommerce Screenshot
WooCommerce is an open-source and completely customizable eCommerce platform for entrepreneurs, small businesses, and large online distributors. WooCommerce is built on WordPress and managed on GitHub, meaning it was made for developers and has been built…
Price Range
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Starting Price
$3.95/month
Client OS
Web
Deployment
Cloud Hosted
BigCommerce Screenshot
BigCommerce
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BigCommerce is a tool that allows you to customize an ecommerce store on your website. This includes the full functionality of being able to manage orders of your listed products, handling payments and shipping, as well as handle any level of integration…
Client OS
Web
Deployment
Cloud Hosted
Shopify Screenshot
Shopify
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(1)
Shopify is an ecommerce software that offers one platform for your ecommerce and point of sale needs. The platform provides all the tools and features you need to start, run, and grow your business. Shopify helps you find and buy a domain name for your…
Price Range
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Starting Price
$29/month
Client OS
Web
Deployment
Cloud Hosted
Rubex Screenshot
Rubex
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Rubex, from eFileCabinet, is an all-in-one document management software. Organizations can create, categorize, store, and generate documents from a centralized dashboard. Searching by keywords and sharing documents is simple. And the software has several…
Price Range
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Starting Price
$15/month/user
Client OS
Mac, Web, Windows, iOS, Android
Deployment
Cloud or On-Premises
Optix Screenshot
Optix
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Optix is a document management and workflow software by MindWrap. Optix helps organizations electronically manage their critical data, from creating, through revisions, to archiving. Optix will work for almost every organization, as it is usable on both…
Price Range
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Starting Price
$5,000 (perpetual license)
Client OS
Mac, Web, Windows, Linux, iOS, Android
Deployment
Cloud or On-Premises
PrestaShop Screenshot
PrestaShop lets you create and develop custom B2B eCommerce platforms. Launch your online store right now with an easy-to-use store interface. The PrestaShop platform is an open source e-commerce solution used worldwide. It was developed in collaboration…
Client OS
Mac, Web, Windows
Deployment
Cloud or On-Premises
Canto Screenshot
Canto
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(3)
Canto Digital Asset Management software has organization features designed to simplify how you store and manage your media library. Smart Albums automatically sort your digital assets by file types. Keywords and tags provide contextual labeling, and…
Client OS
Mac, Web, Windows, iOS
Deployment
Cloud Hosted
Brandfolder Screenshot
Brandfolder
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Brandfolder digital asset management software which offers a home for all your branded assets. Use this software to upload, store, organize and share unlimited files from one secure location. Both internal and external users (with set permissions) can…
Client OS
Web
Deployment
Cloud Hosted
DocuWare Screenshot
DocuWare
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DocuWare is a full-service document management software built for all organizations, from small businesses to international enterprises. DocuWare also hosts robust, flexible, automated workflow solutions to reduce the need for time-consuming and…
Client OS
Web, Windows, iOS, Android
Deployment
Cloud or On-Premises
Squarespace Screenshot
Squarespace is the leader in website design. This CMS software can turn any website idea into a reality. Use Squarespace to fully customize the design of your website to fit your professional needs and personal style. @youtube Website builder…
Price Range
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Starting Price
$18/month
Client OS
Web, iOS, Android
Deployment
Cloud Hosted
WordPress Screenshot
WordPress by Automattic is a blog tool, publishing platform, and content management system (CMS) for websites of all sizes and services. This free, open-source software allows you to create websites, blogs, and apps with ease. Note : There are two types…
Price Range
   $     $     $     $     $   
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Starting Price
$3/month
Client OS
Mac, Web, Windows, Linux, iOS, Android
Deployment
Cloud Hosted

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Content Management System Software Buyer’s Guide

What is Content Management Software?

Content management systems (CMS) provide the tools for creating and publishing custom content on websites. Specifically, CMS allows for the creation of digital content without the need for custom coding with HTML files. In fact, a CMS is necessary to do anything from starting a personal blog to running an eCommerce store. Some of the main tools offered by content management software include search engine optimization, digital asset management, digital archiving, and custom templates.

These platforms often blend two types of content:

  • Enterprise content management (ECM)
  • Web content management (WCM)

The first focuses on internal documentation or traditional media while the latter deals with any content intended for online publication. A CMS has both ECM and WCM functionality, though some products are aimed more at one than the other. CMS platforms are primarily used by digital marketing professionals, business owners, and eCommerce stores in need of digital copy.

Features of Content Management Systems

The main WCM features include:

  • Text editor: Generate written copy and edit existing material for use on websites; a “what you see is what you get” or WYSIWYG editor reflects what the text will look like on the front-end
  • Web page templates and themes: Create customizable templates for web page layout using different types of front-end content; generate aesthetically-pleasing themes for use on multiple pages
  • Website management: Control a website’s functionality and the graphic interface; use web design tools without HTML coding
  • Collaboration tools: Share different files directly from the site with team members before publication
  • Search engine optimization (SEO) management: Optimize content with relevant keywords and links to better appeal to search engines and algorithms; support schema markup and AMP pages for Google
  • Text search: Find specific site content based on searchable keywords and tags; retrieve important content on the front-end and back-end of the website
  • Version control: Restore website material to cached versions of HTML and save old versions of the source code for future use or posterity
  • eCommerce: Advertise and sell products online, write and edit product descriptions with video and photo elements

ECM-based software features cover:

  • Document management: Digitally share, maintain, and archive files, documents, and data in a secure Cloud-based on on-premise storage system
  • Text editor: Write and edit existing business material
  • Digital asset management (DAM): Save different electronic formats like images, videos, and audio files in a shared, securemedia library
  • Collaboration tools: Access archived files with different users
  • Text search: Find specific digital content based on searchable keywords and tags
Magnolia CMS
Search through digital content with Magnolia CMS search features.

Best Content Management Software Benefits

A content management system can provide many benefits to your workplace, such as:

Digital Documentation

Digitizing your existing business materials can lead to added security and cost savings. Instead of storing physical copies of documents and media files, content management software preserves the high-quality, digital versions in a shared database. In the event of a disaster, such as fire or flood, your materials will still be protected.

Among many other uses, document management tools let organizations put metatags on documents for easy indexing, search and retrieval. If you need to recover a document from years ago, you can search by date. Or if you know specific keywords, such as a client name, you can search based on those terms instead.

Greater Team Collaboration

CMS with collaboration tools allow multiple team members to share their work with others before anything gets published on the site or stored in an archive. Anyone can make edits to the site, such as updating product pricing or swapping out outdated images. These tools facilitate file sharing, so everyone can see what changes are about to be made and provide input. And no one needs to know code!

If you need social media marketing, your team can coordinate between the site’s content and what gets posted on other channels. The more channels you use, the more important it is that every detail about an ad campaign is consistent. Otherwise, you could have costly problems from marketing miscommunication. A collaborative CMS platform keeps your company’s language clear, no matter who is authoring the material.

Create Content without Coding

Coding isn’t for everyone. HTML, CSS, Java; there are plenty of coding languages out there and each has its own uses and drawbacks. Rather than learn multiple languages, a content management system allows you to modify website content without diving into the code yourself. CMS makes it significantly faster to post new content without errors.

Text editors allow you to:

  • Bold and italicize words
  • Change fonts or size
  • Underline or highlight text
  • Hyperlink words or phrases

Additionally, CMS is an invaluable tool for marketers who want to create shareable content without having to learn any coding language, even basic HTML. For example, DAM tools allow you to seamlessly post content on your site to other social media channels, such as product demonstration videos on YouTube or advertising campaigns on Twitter. Custom content publishing, blogging, and coordinated social media marketing is all easier through user-friendly, no-code CMS platforms.

Improve Site Design

Modifying the cosmetic appearance of your website can be tricky. Without a CMS platform, you’ll have to use coding languages just to swap out images on the page without shifting the text. Instead, content management software uses drag-and-drop features to move digital assets exactly where you want them. No more layout errors, no coding required!

Paired with automated SEO tools, your improved site content can bring in more potential customers to landing pages and increase user engagement once there. You can add interactive electronic forms with a CMS, directly allowing site visitors to contact your company from carefully placed call-to-actions (CTAs). For example, your site’s landing pages may contain “Contact” buttons which automatically send alert emails to your sales team when used. With a CMS, you can relocate the button via drag-and-drop, change the text font, or use a brighter color to be more visible on the page. SEO tools may automatically suggest text changes to your existing content to better fulfill search engine queries, further increasing the performance of your landing pages.

Embrace eCommerce

If your business wants to sell products or services online, a CMS can get you started. Similar to product information management (PIM) solutions, which control customer-facing content, a CMS allows you to easily modify product details ranging from pricing to technical specifications. PIM software is often used in conjunction with CMS to maximize the effectiveness of eCommerce sites.

Content Management Software Pricing

CMS platforms are usually priced based on how much content and digital assets your site needs to manage. If you only plan to do some light blogging a few times a month, your SaaS plan may be only $4 per month up to $45 per month. However, running a full eCommerce site with multi-channel social media marketing might cost hundreds, such as $250 per month up to $299 per month. Others have flat annual costs up to $22,000 per year. A few CMS products are priced per user or per site managed.

There are free options available, particularly plugins for existing third-party hosted sites. However, additional plugins, such as new themes or multi-site management, can increase the overall costs. And as mentioned before, you may want a CMS software capable of integrating with a PIM if you run an eCommerce site. This can further drive up the price, either for incorporating a separate software or just add-ons. Fortunately, there are content management software products to fit every budget and publishing style.