DecisionWare

The DecisionWare product is a full featured solution that meets the needs for several industries including:

Commercial Printing

Printing is changing dynamically. No longer can you run your business “from the hip!” Manually calculated estimates, hand written job tickets and production schedule boards are part of the past.

Just like any other modern business Commercial Printers require automation; so they can be more efficient and reduce touch points - which in turn reduces labor.

You also you need to tightly manage your costs. Every time someone in your shop touches a job it costs you money. Controlling your costs has to be one of your main focus points.

At Western Business Services, we understand that everything you do has to benefit the experience you give your customers while increasing your bottom line. Streamlining your operations is critical to the overall health of your organization, while delivering great service!

The products and services offered by DecisionWare Solutions for Commercial Printing companies include:

• Customer Relations Management (CRM)
• Industry specific cost based estimating system
• Inventory Management with customer owned inventory options
• Order Entry, Scheduling & Delivery Management
• Plant floor data collection (ADC)
• Job costing with estimate vs. actual comparisons
• Complete and fully integrated accounting software
• Web to Print Online Solutions

Envelope Manufacturing

The envelope industry has experienced huge changes in the last few years. Most informed observers of the industry agree the future holds more of the same. This competitive climate in the Envelope Manufacturing market requires your management team to utilize effective management systems designed to lower costs and improve productivity.

The DecisionWare Software Solution coupled with a Lean Manufacturing management philosophy offers a comprehensive plan for continuing to maintain market share and remain profitable in the changing Envelope Manufacturing market.

Your management team’s efforts to control costs by reducing touch points and streamline workflow by utilizing Lean Manufacturing processes will be enhanced by utilizing the totally integrated software solution offered by DecisionWare Software.

The products and services offered by DecisionWare Solutions for the Envelope manufacturing companies includes:

• Customer Relations Management (CRM)
• Industry specific cost based estimating system
• Inventory Management with customer owned inventory options
• Order Entry, Scheduling & Delivery Management
• Plant floor data collection (ADC)
• Job costing with estimate vs. actual comparisons
• Complete and fully integrated accounting software
• Web to Print Online Solutions

Flexible Packaging

Competition within the Flexible Packaging Industry continues to be fierce. This competitive climate in the Flexible Packaging market requires your management team to utilize effective management systems designed to lower costs and improve throughput. The DecisionWare Software Solution coupled with a Lean Manufacturing management philosophy offers a comprehensive plan for continuing to maintain market share and remain profitable in the changing Flexible Packaging market.

Your management team’s efforts to control costs by reducing touch points and streamline workflow by utilizing Lean Manufacturing processes will be enhanced by utilizing the totally integrated software solution offered by DecisionWare Software.

The totally integrated solution offered by DecisionWare Solutions for Flexible Packaging companies include:

• Customer Relations Management (CRM)
• Industry specific cost based estimating system
• Inventory Management with customer owned inventory options
• Order Entry, Scheduling & Delivery Management
• Plant floor data collection (ADC)
• Job costing with estimate vs. actual comparisons
• Complete and fully integrated accounting software
• Web to Print Online Solutions

Folding Carton Manufacturing

The competitive climate in the Folding Carton industry continues to increase. Offshore suppliers and consolidation within the industry creates more pressure on management of companies to find ways to improve operations required to maintain market share and remain profitable.

Your management team’s efforts to control costs by reducing touch points and streamline workflow will be enhanced by utilizing the totally integrated software solution offered by DecisionWare.

The products and services offered by DecisionWare Solutions for Folding Carton companies include:

• Customer Relations Management (CRM)
• Industry specific cost based estimating system
• Inventory Management with customer owned inventory options
• Order Entry, Scheduling & Delivery Management
• Plant floor data collection (ADC)
• Job costing with estimate vs. actual comparisons
• Complete and fully integrated accounting software
• Web to Print Online Solutions

Accounting

Accounting Module

The accounting module of DecisionWare offers a complete solution for your business.

A/R & AP: Linked to the customer records the A/R system manages all aspects of invoicing and collecting revenue, along with sophisticated reporting so that management can closely monitor aging. The A/P system is linked to the purchase order and order entry system, so that the all purchases can be allocated. There is a fully integrated checkbook for making payments.

The Payroll section is complete with everything you need to manage paying your employees, including payroll deductions for taxes, healthcare premiums, 401k savings, etc. The system can be used for direct deposit or checks; weekly, bi-weekly, twice monthly or monthly.

Our General Ledger system is robust and allows you to make business based adjustments as needed.

For management there is a wide range of reports to help you monitor every aspect of the financial health of your company.

Monthly financial statements can be generated, with full balance sheet and P & L detail (with prior year and YTD accumulation comparison reporting).

Bottom line, with our system, you will have your finger on the pulse of your organization; as you will know your costs, cash flow, profitability and net worth at any given time of the day!

CRM

Customer Relationship Management Module

DecisionWare’s proprietary, fully-integrated CRM module connects your customer records to estimating and order activity, giving you and your sales team powerful tools to manage your sales pipeline.

The Module includes:

• Customer Records
• Sales Activities
• Estimate History
• Job History

The CRM module has a Contact-Manager, Calendar, Task-List, Opportunities-Reminder, Reports and a Status-Dashboard; with live information driven in by the Estimating and Order Entry modules.

The Module has an administrator function for management - enabling views of all of the sales force’s activities.

Data Collection

Data Collection Module

The order entry and scheduling portion of DecisionWare is driven from real-time data entry.

The time taken by each employee, at each cost center, is entered through the ADC (Automated data Collection) terminals that are placed by each cost center (or near a group of cost centers).

DecisionWare updates every two minutes so that all entries update the scheduling system in real time.

The data that is collected also drives job costing and as it is in real time management can see the costs building against the job and review them against the estimated costs.

Variances and trends can easily be identified so that instant corrections can be made - keeping costs under control.

Estimating

Estimating Module

The estimating module of DecisionWare has two estimating system options:

1. EZ Estimating – Set up for Sales & Customer Service to use. As the name eludes it is an easy to use system that allows users to create estimates in a matter of minutes. EZ is usable for 80% of all print estimating/production needs.
2. CAE Estimating – Designed for an estimator to use. With a wide range of options the CAE estimating system is designed so that an estimator can build the most complex print projects.

EZ and CAE Software Capabilities:

• Standard Products and Template selections (for repeat products)
• Up to 6 Quantity Breaks
• Multiple part and size pieces in the same estimate
• Paper tables for instant selection of paper stocks
• Auto Press Selection and Optimization Decision Making
• Auto Bindery selection based on product selection
• Shipping Container & shipment weight determination
• Price table and cost comparison reporting *Letter of Quote options, converting to word or PDF’s and email exporting
• Multiple reports for win/loss, profitability, VA or contribution by customer, rep, product, etc.

Order Entry and Inventory

Order Entry & Inventory Module

Once a job is awarded, the need is to convert the order into a job ticket as quickly and as easily as possible, while requesting/ordering the materials needed and logging the order into the schedule so production can start to plan the best (leanest) manufacturing process.

The system takes the estimate and books it to a job, creating an electronic job ticket with a full manufacturing plan. The purchasing (PO) screen is updated with the material needs and production is alerted that a job is coming their way. The Sales rep receives an email confirming the order has been entered.

Once the order enters production “real-time” data is collected and costs vs. actual are compared. Production is given time driven goals on the job ticket so that they have targets and goals to complete.

DecisionWare works hand-in-hand with “Lean Manufacturing Philosophies” and processes so that our clients can maximize their production processes and profits.

If the order is coming through the online system, then depending upon the order type (POD, Inventory, or a reprint order) the job ticket or pick ticket is auto generated.

Bottom line our system looks to reduce human touch points and streamline the order process.

Scheduling

Scheduling Module

DecisionWare uses screen-based scheduling.

We worked with our customers so we could understand their scheduling needs and then built an easy to use screen based scheduling system.

Scheduling Screens

• Job Info: Status of all jobs for customer service
• Jobs Priority: Management’s view of job status
• Schedulers Planning: Vital information for the scheduler
• Jobs By Form: Scheduling by cost center
• Delivery Information: Shipping’s view for “on-time” shipments

Our system helps you use Lean Manufacturing philosophies, reducing down time and maximizing production efficiencies. Our scheduling module is built to share vital information that will increase your productivity.