Fleet Maintenance Pro
A fleet management software system for companies maintaining a large fleet of vehicles or equipment.
Product Overview
Fleet Maintenance Pro is a fleet management software offering unlimited asset entry, automated maintenance alerts, and detailed history recording for cost analysis. The platform supports parts inventory management and work order generation. Fleet Maintenance Pro also delivers customizable reporting, from simple fleet listing reports to detailed periodical cost analysis reports.Pros
- Detailed cost tracking and reporting for individual vehicles
- One-time purchase
- Customizable report design
Cons
- Custom report designing can be challenging
- Challenging setup for vehicle scheduled maintenance
Target Market
Companies managing a large fleet of vehicles or equipment in industries like farming, dairy, HVAC, and equipment service centers.Fleet Maintenance Pro supports customizable reporting and is capable of handling fleets of any size, including cars, trucks, vans, trailers, and heavy construction equipment.
Fleet Maintenance Pro Key Features
Fleet Inventory Tracking
All editions of Fleet Maintenance Pro track an unlimited number of fleet vehicles and equipment. Users can track the year, make, model, and serial number. There are also user-definable fields for tracking additional equipment data.
Flexible Reporting
The system offers built-in reporting, from simple fleet listing reports to detailed periodical cost analysis reports. A report editor tool lets users easily adjust any of the stock reports.
Fuel Tracking
Fleet Maintenance Pro records fuel transactions and performs numerous fuel statistics calculations that show trends in equipment wear and abuse. It also provides a fuel import utility feature that imports data from your existing fuel card system.
History Recording
The platform tracks all maintenance activities. The software generates a preventive and repair maintenance history that lists all maintenance performed on equipment. This report includes the costs of preventative maintenance, repairs, parts, labor, taxes, and more.
Parts Inventory
Users can itemize parts used when recording any maintenance performed and generate parts usage reports.
Users needing stock tracking capabilities should consider the Shop Edition. This version provides a complete set of parts inventory features, including stock management, part associations, reorder notifications, and a built-in purchase order system.
Preventative Maintenance
Fleet Maintenance Pro features an automated alert system for preventive maintenance, which becomes visible when the program is opened. This system uses colors to indicate the equipment status: red for items that need immediate service or are past their service date and yellow for those nearing their service date.
The software includes a variety of pre-set maintenance services. Still, users can modify these or set up custom maintenance schedules based on different criteria, such as date, mileage, hours, or kilometers. This allows for tailored maintenance tracking to suit specific fleet needs.
Work Orders
The platform’s work order system streamlines maintenance tasks by automatically creating work orders for each piece of equipment. It can also include the necessary parts for maintenance. Once maintenance is completed, users can mark the work order as closed. This action updates the system’s history records automatically.
Fleet Maintenance Pro Pricing
Pricing depends on whether you need on-premise or cloud-based installation. On-premise prices start at $1,495/one-time; cloud-based start at $35/user/month. Discounted multi-user bundles, annual billing, and a 30-day free trial are available.
On-Premise Pricing
- Deluxe: $1,495/one-time
- Shop: $1,995/one-time
Costs increase with additional users.
Cloud Pricing
- Basic: $35/user/month
- Premium: $60/user/month
- Enterprise: $95/user/month
All plans are 15% off with annual billing
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