Fleet Maintenance Pro helps keep your fleet efficient by keeping your business on top of fleet maintenance activities. This includes inventory tracking, PM scheduling, repair tracking, managing work orders, daily inspection checklists, inventory management, fuel and meter imports, and customizable reports.

Video Overview

You’re responsible for a fleet of vehicles and equipment, and you know that preventive maintenance is a must. Regular, methodical inspections of your fleet can help you avoid costly measures in the future, and make it less likely that you will encounter any unexpected surprises.

Fleet Maintenance Pro will help you easily plan and track your fleet inventory, preventive maintenance, repairs, fuel, parts, and much more in an affordable, easy to use program. From cars, trucks, vans, trailers to heavy construction equipment, Fleet Maintenance Pro will help keep your assets in top condition and help you know the true cost effectiveness of your equipment.

Features of Fleet Maintenance Pro

The core features of Fleet Maintenance Pro include:

Fleet Inventory Tracking

All editions of Fleet Maintenance Pro will track an unlimited number of fleet vehicles and equipment. You can track all of the descriptive details that you need to manage your fleet, including the year, make, model, serial number, and all of the information that is critical to your business. You even have user-definable fields for tracking additional equipment facts that are important to you. You don’t have to be - or hire - a computer programmer to tailor Fleet Maintenance Pro to meet your needs.

Flexible Reporting

We know how important reports are to your fleet maintenance management work. Unfortunately, most software companies take this lightly and include inadequate reporting modules in their software. This is where Fleet Maintenance Pro excels. The software gives you more than reports at your fingertips. From simple fleet listing reports to detailed periodical cost analysis reports, everything you need is included. There is also a report editor tool that lets you easily make adjustments to any of the stock reports included with Fleet Maintenance Pro.

Fuel Tracking

Monitoring fuel consumption and economy is also an important part of your job. When Fleet Maintenance Pro records fuel transactions, the software performs numerous fuel statistics calculations that show you trends in wear and abuse of your equipment. The software also provides a Fuel Import Utility which will completely eliminate manual data entry as it imports data from your existing fuel card system.

You can also customize this maintenance tracking software to track the types of information that are important to you, and print detailed reports that tell you where you stand at any given time.

History Recording

Tracking history is one of the most vital tasks when managing a fleet. Good records can be used to analyze costs, and monitor trends in wear, neglect and abuse of your equipment. And historical information can be the determining factor when you decide to keep or retire a vehicle or piece of equipment.

When you perform maintenance activities on your fleet, Fleet Maintenance Pro keeps track of all of the important details. The software generates a preventive and repair maintenance history that lists all of the maintenance performed on your equipment. This report includes the costs of preventative maintenance, repairs, parts, labor, taxes, and more.

In addition, Fleet Maintenance Pro provides a wealth of history reports that can be used to analyze your history data over time, to establish the equipment’s cost effectiveness to your company.

Parts Inventory

Easily track the usage of parts on your fleet with the Deluxe Edition of Fleet Maintenance Pro. You can itemize parts used when recording any maintenance performed, and generate parts usage reports.

If you also need stock tracking capabilities, the Shop Edition will provide you a complete set of parts inventory features, including stock management, part associations, reorder notifications, and a built-in purchase order system.

Preventative Maintenance

Fleet Maintenance Pro makes it easy to see when an automobile, truck, or other piece of equipment is due for service. Automated and color-coded preventive maintenance (PM) alerts will automatically display each time you start the program. Equipment due (or overdue) for service will be shaded “red,” while equipment soon due for service will be shaded “yellow”. You’ll know immediately where your fleet stands at any given time.

Fleet Maintenance Pro provides a wide range of PM services that are already defined for you. However, you can easily customize the list or create your own maintenance schedules based on the tracking requirements of your fleet. You can track your PM by date, mileage, hours, or kilometers.

Work Orders

In addition to reporting any maintenance that is due, the work order system will automatically generate work orders for each piece of equipment based on this due maintenance. If you’ve configured the software to do so, the parts required to perform the maintenance will also be automatically included on the work order.

When the work has been completed, close the work order and all services pertaining to that work order are automatically updated to history, nearly eliminating manual data entry. Without any tedious paperwork, you’ll also have a comprehensive work order summary, and detailed reports.