Fund E-Z Fund Accounting

Fund EZ Fund Accounting is a simple, affordable nonprofit accounting software solution. The fund accounting capabilities do everything that standard bookkeeping software can’t do for you.

FUND E-Z fund accounting is properly designed and well organized. The system can be setup and activated in just minutes. It tracks funds, general ledger accounts and cost center departments with its 22 character account number structure. All data flows from each module to the general ledger where it auto-posts to detail.

The following preset reports are immediately available upon installation:

• Daily Transaction Journal Reports
• Balance Due and Aging Reports for Payables and Receivables
• Columnar Consolidating Financial Statements
• Standard Nonprofit Financial Statements
• FASB 117 Financial Statements
• Custom Financial Statements
• Pre and Post Allocated Financial Statements
• Budget Comparison reports with Variances
• Budget Comparison Reports with Unexpended Amounts
• General Ledger detail and summary reports
• Encumbrance Ledgers and PO Reports
• Trial Balance Reports

Accounts Payable

Features Include:

• Manage vendors, add/edit accounts payable invoices for purchases, charge invoices to an unlimited number of funds or control accounts.
• Utilize direct allocations to memorize account distributions, up to 999 details per allocation, in all A/P transaction journals.
• Automatic pop-up of open purchase orders by line number, upon selecting the vendor.
• Schedule pending A/P computer checks by selecting individual invoices or by group.
• Perform cash requirement procedures and print either pre-printed or MICR computer checks.
• Void checks and adjust invoices with automatic credit/debit memos.
• Auto-create, edit and print 1099 and 1096 IRS approved forms.
• Print all vendor listings, invoice and check register reports, balance due reports, aging reports, cash transfer reports and cash basis expense reports.
• Fully integrated to the general ledger and purchase order modules.

Accounts Receivable

Features Include:

• Manage clients, add/edit accounts receivable bills to record revenue, to an unlimited number of funds or control accounts.
• Utilize direct allocations to memorize account distributions, up to 999 details per allocation, in all A/R transaction journals.
• Subdivide clients into agency groups for segregation on balance due reports.
• Open bills pick list automatically pops-up in cash receipts, when a client code is selected.
• Auto-create cash receipts function can create payments for open bills by any combination of batch #, bill date, fund, A/R account or agency.
• Adjust accounts receivable bills with automatic credit/debit memos.
• Print all client reports including listings, bill and cash receipt registers, balance due reports, aging and history reports.
• Fully integrated to general ledger, client billing and HIPAA billing modules.

Allocations

Features Include:

• Allocate transactions using direct allocations at ‘point of entry.’
• Direct allocations work in all transaction screens across all accounting modules.
• Utilize fixed percentage, units of measure, direct amounts or a combination of methods.
• Allocate admin or overhead expenses at period-end with indirect allocations.
• Select one or more chart of accounts levels to be used in the allocation, and disable irrelevant levels to simplify allocation instructions.
• Supports up to 999 ‘from/to’ transfers within each indirect allocation group.
• Allocate using fixed percentage, units of measure, weighted average of direct costs, weighted average of selected accounts or its inverse (ratio value method).
• Allocation targets can differ from source accounts to maintain pre-allocated amounts.
• Use up to 12 different allocation groups within one allocation - one for each month of the year.
• Allocate to new department levels not used in transaction entry, to create a ‘new-view’ of the organization.
• Allocate budgets along with actual dollars and print allocated budget comparisons with an option to include budget revisions.
• Print allocated financial statement and allocation distribution reports that display generated percentages to 10 decimal places.

Client Billing

Features Include:

• Enter billing orders and print billing invoices with varying ship-to addresses and up to 999 billing code lines per order.
• Unlimited length memos for each billing code allow detailed explanations of products or services sold.
• Set billing codes for goods or services sold with variable, fixed or sliding scale pricing.
• Cost per unit can be calculated to three decimal places and fractional unit amounts and descriptions (e.g. dozen) are available.
• Assign default chart of accounts data to a billing code for the posting to the credit side (usually revenue) on A/R bills.
• Adjust billed invoices automatically by adjusting the quantity sold or adding new billing codes to existing invoices.
• Creates accounts receivable credit/debit memos for billing adjustments and appends details to original invoice for reprinting.
• Create recurring billings for groups of clients with user defined billing details and frequency control.
• Print order, invoice and sales reports as well as statements of accounts and statements of client activity.
• Fully integrated to the FUND E-Z accounts receivable module.

Fund Raising

Features Include:

• Track donors and their attributes.
• Track donations and other donor activities.
• Track pledges and pledge receivable balances.
• Integrate donation, pledge and adjustment activity with FUND E-Z accounting.
• Import donor, donation and pledge information from external files.
• Use the built-in word processor to send mail-merge acknowledgements to donors.
• Report on fund raising information using variable search and sort criteria.
• Integrate to the data access component for custom reports, exports and data analysis.

General Ledger

Features Include:

• Record bank deposits, manual checks, and adjusting journal entries.
• Utilize direct allocations to memorize account distributions, up to 999 details per allocation, across all transaction journals.
• Budget management – auto create budgets, mass update budgets, edit budgets, add budget revisions, post budget revisions, and print budget analysis reports.
• Perform unlimited automatic bank reconciliations, reconcile one cash account across funds, auto-clear cash items, and print reconciliation reports.
• Print GL source journals, trial balances, account detail and general ledger reports with running balances, print financial statements and budget reports.
• Create custom column and row codes for financial statement formatting.
• Create filter and sequence codes for unlimited filtering and sorting of report information.
• Setup and print FASB 117 financial statements.
• Fully integrated to all other FUND E-Z accounting modules.

Purchase Orders

Features Include:

• Enter and print purchase orders with unlimited ship-to addresses with up to 999 products per PO.
• Update quantity of goods received, auto or manually close PO’s, either one PO line at a time or entire PO with one click.
• Product codes can apply to all vendors, or be restricted to one vendor, with variable or fixed pricing.
• Assign default chart of accounts data to a product code or use a direct allocation to assign split distributions.
• Encumbrance ledger account distributions can be edited directly from the PO with a pop-up.
• Enable the auto-close PO feature to insure that postings to the encumbrance ledger do not exceed earmarked monies.
• Print purchase orders, PO registers, PO history, goods received and encumbrance ledger reports.
• Encumbered columns on budget comparison reports are used to display ‘worse-case scenario’ variances.
• Fully integrated to the FUND E-Z accounts payable module.

Utilities

Features Include:

• Backup utility creates a compressed *.fbk file that can be saved to any drive, folder and file name at any time.
• Restore utility warns against overwriting data and requires supervisor password rights to execute and access rights to view restored data.
• Import fixed width data or comma delimited data which utilizes a flexible user-defined import spec to maps fields.
• Import general journal entries, cash receipts, cash disbursements, invoices, bills, clients, vendors, donors, budgets, and billing claims with full data validation, error reports and success reports.
• Export capabilities for all reports to numerous formats and applications including MS Word, Excel, Lotus, Adobe Acrobat, CSV files, and more.
• A full suite of security tools are included including data integrity checkers, recreation of system indexes, recreation of GL net activity files, data cleaners and data editing tools.
• The remove obsolete data function deletes old fiscal years and properly maintains bank reconciliations, accounts payable and accounts receivable transactions that straddle the remove date.