MIP Fund Accounting

Gain More Time to Focus on Your Cause

MIP Fund Accounting, formerly Abila MIP or Sage 100 MIP Fund Accounting, is a configurable fund accounting solution that allows you to report and track information that is most important to you, your board and your supporters. To help you deliver on your mission, our solutions can change and grow with you through your most difficult of fund accounting, human capital management and payroll decisions alike.

With more than 30 years of experience, we pride ourselves on understanding what it means to be an accountant in a nonprofit organization or government agency.

MIP Fund Accounting exclusively serves the financial management and fund accounting needs for thousands of nonprofits and government agencies. MIP has received the Campbell Award for several years in a row. We focus strictly on your long term needs and custom design your system to enable you to manage effectively, get timely information, streamline processes and provide strong controls.

MIP is a fully integrated system with comprehensive functionality including fund accounting, procurement, budgeting, payroll, human resources, timekeeping, fixed asset management, grant management, dashboards, and more. This flexible structure enables you to manage and report on multiple cost centers at the general ledger level including multiple organizations, funds, projects, grants, programs, departments, locations, etc.

You have the freedom to choose how you want to deploy the system (on-premise or in the cloud or you can host it yourself). Separately, you choose whether you would like to purchase/own the system or if you would like to rent it using SaaS pricing.

MIP Fund Accounting Can Help You:

• Stay organized - Transactions, budgets, and reports are delivered in a way that works for you
• Make informed decisions - Track budget progress throughout the year by creating “what-if” scenarios
• Be prepared - Breeze through your audit process with standard and custom reports

We will work with you to configure a fund accounting solution to meet your organizations needs and your budget.

Single User Edition: To help smaller organizations with limited staff and budgets to access real fund accounting software, we offer a bundle option for a single user license of MIP Fund Accounting. This Single Users Edition is only available with one seat, and includes seven core fund accounting modules (System Manger, General Ledger, Accounts Payable, Accounts Receivable Reporting, Budget, Bank Reconciliation, Data Import/Export, and Forms Designer). Upgrading to the full MIP Fund Accounting system is easy when you are ready to add more users.

Executive View Licensing: Executive View Users get a direct view of each accounting financial report of operating results and budget position through direct access to your MIP Fund Accounting system without accounting transaction access. Empower executive users with the ability to not only view key reports, but to add and create their own accounting financial reports for analysis. The report writer is not a third party report writer or query tool; it is embedded in the system providing extensive, customizable reports by any cost center or period with integrity and ease. Unlimited budgets, projections and forecasts are built, maintained and reported on inside the system.

Accounts Payable

Now your accounts payable process is easier than ever! Flexible and easy of use, the Accounts Payable module lets you to set up and track an unlimited number of accounts. Accounts Payable transactions also simultaneously update the general ledger and vendor accounts and let you easily track vendor payments by vendor.

Simplify Processes.

• Easily process invoices, checks, full or partial payments, or even issuing payments from multiple accounts.
• Time-saving entry features let you balance your payables entries or allocate them using the distribution feature–automatically.
• Enjoy peace of mind with strong security controls that let you further isolate tasks for more secure processing.

Add Power to Your Reporting.

• Quickly check vendor balances on-the-fly and drill down to the accounts payable process details for any transaction with the flexibility to customize or select from the many ready-to-use reports.
• Easily monitor outstanding payables, top vendors, and more using the one-click navigator analysis views and the system graphing tools.
• Maintain and report on payables history for an unlimited number of years.

Accounts Receivable

Because not all nonprofits require billing capability, this software offers MIP Fund Accounting’s Accounts Receivable (AR) as two separate modules: AR Reporting and AR Billing.

Accounts Receivable Reporting

AR Reporting provides all of the functionality needed for tracking accounts receivable, without the added cost of billing functions. AR Reporting allows you to enter amounts due or credit memos for individual AR accounts. Use Advantage NonProfit Series’ on-screen look-up function to quickly display individual account information. You can print detailed or summary AR ledgers by date, customer or other user-defined classification. AR Reporting also generates an AR aging report for monitoring outstanding balances and forecasting more accurate cashflow management.

Accounts Receivable Billing

AR Billing automates the billing function with recurring transactions for small or large groups of customers. User-defined Billing Groups allow multiple billing cycles or customers with similar transaction types to be processed simultaneously, increasing speed and efficiency. The system’s Charge Codes represent items or services sold or provided, as well as service charges, sales tax, finance charges or other billable fees.

Advanced Security

Rest assured knowing that your critical data is secure while ensuring that key employees have unrestricted access to areas of the system to maintain productivity. Easily control entry and viewing access by individual program, department, general ledger code, and others for secure, distributed use of the system.

Protect Your Data With Rock-Solid Security Account Management

• Easily secure your data by setting permissions for an individual or an entire group.
• Eliminate errors and enhance control by limiting personnel access and transaction entry to designated accounts.
• Empower program managers or department heads to monitor their own budgets without exposing competing budgets.
• Reduce demands for reports from the accounting staff while ensuring report accuracy, timeliness, and security.

Allocations Management

Do you need to perform complex allocations of indirect costs? Do you have multiple funding-sources’ investments pooled for higher return requiring interest-earned allocations? The Allocations Management module performs your complicated allocations with the click of a button. Calculate, review, and generate allocation entries using a flexible, easy-to-understand toolset offered within your accounting system while maintaining a complete audit trail and eliminating the risk of spreadsheet errors.

Powerful Allocation Entry Features

• Flexible allocation options–Allocate direct costs, indirect costs, interest earned, dividends, and more. The Allocations Management module lets you tailor allocations to fit your needs through flexible setup options. You can perform allocations on virtually any account balance at the program level, department level, grant level, or across multiple segments simultaneously and more.
• Save time and effort–Skip the spreadsheet and perform allocations directly within your accounting software. Set up your allocations only once and use them as often as you need, ensuring accuracy and consistency.
• Easy to use–Establish allocation codes to set the calculation parameters you need. Generate allocation calculations that create general ledger entries. Even build sequential allocations dependent upon previous calculation results within a single calculation.
• Advanced calculation options–Perform allocations based on transaction entry counts such as invoices entered or Purchase Orders issued, fixed percentages, unit measures such as square footage and number of employees, fixed dollar amounts, indirect cost rates or dynamic percentages such as relative account balances, weighted average daily balance, and even non-financial data collected using statistical fields. Perform allocation based on actual or budget amounts for any date range.
• Ensure allocation compliance with OMB Cost Principles–Use the powerful calculation options available in the Allocations Management module to distribute costs to federal grants with accuracy and consistency.
• Prevent over-charging grantors–Limit allocations to avoid exceeding contractual indirect cost limits.

Advanced Reporting Options

• Check the accuracy of your allocation calculation–Allocations Management includes a host of reports that allow you to view the impact of the allocation prior to accepting it.
• View the calculation details–Run a comprehensive calculation register directly from the calculation screen to trace the steps performed within your allocation. Provides a comprehensive audit trail to support your allocation basis.
• Retain source balances–Need pre-allocation and post-allocation reports for your auditors? Allocations Management allows you to retain source balances so that you can generate the reports you need.
• History automatically maintained–General Ledger entries generated by the Allocations Management module can easily be recalled for review, making audit reports a snap.

Bank Reconciliation

The Bank Reconciliation module makes reconciling your cash accounts simple and easy, giving you immediate access to cash transactions for instant reconciliation.

Improve Bank Reconciliation Processing

• Enjoy total cash management control with the ability to reconcile an unlimited number of cash accounts independently and as frequently as you need with hassle-free bank reconciliation processing.
• Easily monitor bank balances and cash transactions, record discrepancies, and track suspense items, such as bank errors or disputed transactions, plus produce post-reconciliation reports.
• Save time and eliminate duplicate data entry with automatic updating of clearing details retrieved within Bank Reconciliation Analysis reports.
• Automatically clear checks and deposits with information from your bank with the Data Import/Export module.

Budget

The Budget module helps you create and track available budgets for grants, programs, and departments, and extends your reporting power. With it you can easily monitor the performance of budgets and enforce budget compliance by preventing entries that might put you in the red.

Say Goodbye to Cumbersome, Inflexible Spreadsheet Budgeting

• Instantly create budgets for any timeframe, including multiple fiscal years and cross fiscal year budgeting for grants
• Easily create and maintain an unlimited number of budgets and financial reports for nonprofits at any level.
• Save time by entering multiple adjustments using the timesaving modification tool or use the revisions worksheet and view original budget while entering budget adjustments or revised budget figures.

Improve Accuracy With Advanced Reporting Options

• Quickly and easily make flexible budget inquiries and check for budgeted amounts, money spent, committed funds, and available budget within the system.
• Easily drill-down to detailed entries for a complete audit trail.
• Produce detailed financial reports for nonprofits that can be easily disseminated to your management staff and board of directors for more accurate forecasting and budget analysis.

Data Consolidation

Do you have chapters, local offices, or field locations that maintain their own accounting books day-to-day, yet you need to see aggregate and comparative reports? The Data Consolidation module makes it easy to generate consolidated reports from independent locations that use any Sage 100 Fund Accounting product.

Data Consolidation Processing

• Consolidate data from any Sage MIP Fund Accounting Product–Production databases at site locations can use any Sage MIP Fund Accounting (Intro, Pro, Advantage or Government Series).
• Consolidate for aggregate reporting and management–Consolidate data from independent Sage 100 Fund Accounting

Do you have chapters, local offices, or field locations that maintain their own accounting books day-to-day, yet you need to see aggregate and comparative reports? The Data Consolidation module makes it easy to generate consolidated reports from independent locations that use any Sage 100 Fund Accounting product.

Data Consolidation Processing

• Consolidate data from any Sage 100 Fund Accounting Product–Production databases at site locations can use any Sage 100 Fund Accounting (Intro, Pro, Advantage or Government Series).
• Consolidate for aggregate reporting and management–Consolidate data from independent Sage 100 Fund Accounting data sources to produce aggregate financial statements or to generate comparative reports for more effective decision-making.
• Aggregate quickly and easily–Create consolidation files from the site locations with the click of a button. Combine the consolidation files into a single reporting database with the Data Consolidation module’s simple, intuitive interface.
• Eliminate duplicate entries–Enter information only once and use it in the production database and for consolidated reporting.
• Customized reporting–Custom reports from the component databases are included in the consolidated organization when you perform a consolidation. Even design new reports in the consolidated data.
• Perform necessary adjustments–Adjust balances and create elimination entries in the consolidated data to ensure accurate consolidated reports.

Complements Other Sage 100 Fund Accounting Modules

• Review Budget–Budget figures consolidate automatically when you own the Budget module. Enter budgets or budget adjustments within the consolidated data.
• Allocate Income and Costs–With the Allocations Management module, you can use the allocations feature within the consolidated data to distribute interest income, share costs, and more. couting data sources to produce aggregate financial statements or to generate comparative reports for more effective decision-making.
• Aggregate quickly and easily–Create consolidation files from the site locations with the click of a button. Combine the consolidation files into a single reporting database with the Data Consolidation module’s simple, intuitive interface.
• Eliminate duplicate entries–Enter information only once and use it in the production database and for consolidated reporting.
• Customized reporting–Custom reports from the component databases are included in the consolidated organization when you perform a consolidation. Even design new reports in the consolidated data.
• Perform necessary adjustments–Adjust balances and create elimination entries in the consolidated data to ensure accurate consolidated reports.

Complements Other Sage 100 Fund Accouting Modules

• Review Budget–Budget figures consolidate automatically when you own the Budget module. Enter budgets or budget adjustments within the consolidated data.
• Allocate Income and Costs–With the Allocations Management module, you can use the allocations feature within the consolidated data to distribute interest income, share costs, and more.

Data Import/Export

Transferring information to and from the accounting system is simple with the Data Import/Export module. Easily bring data from other software into the system during the initial setup to establish charts of accounts codes, vendors, and beginning balances, plus export reports to Excel and other applications for quick analysis.

Safely Transfer Data

• Easily import Excel data, timesheets from timekeeping software, cash receipts from other systems, accounts receivable transactions from specialized billing systems, and more.
• Import one-sided entries and let MIP Fund Accounting balance the entry automatically, or use the distribution feature to automatically allocate entries as they are imported.
• To eliminate duplicate entry and save time, import Excel data and virtually any type of data.
• Ensure data accuracy and integrity with all system data validations.
• Easy-to-use system lets you create a template to tell the system where to gather the desired information.
• Conveniently export reports to Excel, maintaining all original formatting, with a single click. Supports multiple file formats including spreadsheet, database, word processing, and HTML.

Direct Deposit

The Direct Deposit module lets you exercise more control over payroll processing disbursements while giving your employees the convenience of electronically depositing their pay. Direct Deposit, which integrates seamlessly with the General Ledger, is designed to complement the Payroll module.

Direct Deposit Processing

• Allow your employees to deposit pay into multiple bank accounts, including both checking and savings account types.
• Enjoy simple payroll processing with the ability to process checks and direct deposits in a single payroll processing step. The audit trail clearly tracks payment type issued to employees.
• Automatically send your NACHA-formatted direct deposit file from the Sage 100 Fund Accounting system directly to your bank through a convenient terminal interface.
• Improve cash management by designating when payments are taken from your account for predictable cash flow.
• Need to issue bonus checks to Direct Deposit employees? The Direct Deposit payroll processing module allows you to override direct deposit for special circumstances, such as bonus checks.

Electronic Funds Transfer

Designed to complement the Accounts Payable module and seamlessly integrate with the General Ledger, the Electronic Funds Transfer cash flow management module saves you time and money by issuing electronic vendor payments for a safe, inexpensive, and predictable payment alternative to paper checks…

Electronic Funds Transfer Processing

• Improve your cash flow management by designating when payments are taken from your account, making cash flow predictable.
• Easily designate which vendors should receive electronic payments. Process electronic payments using the same easy-to-use select and pay processing method used for Accounts Payable checks.
• Easily transmit payments directly to your bank with an easy-to-use terminal interface that allows you to dial and send your electronic payments from within the Sage 100 Fund Accounting system for more hassle-free cash flow management.
• Save staff time and effort, and reduce costs by automatically sending payment notifications by e-mail to vendors. Designed to complement the Accounts Payable module and seamlessly integrate with the General Ledger, the Electronic Funds Transfer cash flow management module saves you time and money by issuing electronic vendor payments for a safe, inexpensive, and predictable payment alternative to paper checks.

Electronic Funds Transfer Processing

• Improve your cash flow management by designating when payments are taken from your account, making cash flow predictable.
• Easily designate which vendors should receive electronic payments. Process electronic payments using the same easy-to-use select and pay processing method used for Accounts Payable checks.
• Easily transmit payments directly to your bank with an easy-to-use terminal interface that allows you to dial and send your electronic payments from within the MIP Fund Accounting system for more hassle-free cash flow management.
• Save staff time and effort, and reduce costs by automatically sending payment notifications by e-mail to vendors.

Electronic Requisitions

The module for electronic purchase requisition offers purchase request entry and approval, plus a tracking system that is both powerful and easy to use.

Track Each Electronic Purchase Requisition

• One-click Budget Checking tool lets you easily review the budget impact of the current request.
• Seamless integration with the Purchase Orders and Inventory Control modules allows more efficiency and control of processes.
• Speed request entry by using Stored Item Codes to facilitate the storage of item descriptions, standard quantities, pricing, and account coding for quick recall.
• Automatically receive e-mail notifications when your purchase requisition is approved or for pending approvals.
• Quickly and easily monitor your own requests and those requests awaiting your approval, plus easily trace the entire purchase requisition workflow history and record notes with each step of the approval process.
• Run comprehensive reports and optionally customize your own, including purchase requisition registers, purchase requisition history, and budget analysis selections.

Encumbrances

Easily reserve budget for planned expenditures and financial commitments with the Encumbrance module. Improve your internal tracking and external compliance for administering and reporting on encumbered funds.

Flexible and Extensive Encumbrance Controls

• Easy-to-use module lets you enter your encumbrances using the spreadsheet-style entry or generate them using the integrated Purchase Order module.
• Maintain a complete audit trail with support for full or partial encumbrance liquidations and pre-encumbered funds for later application.
• Enhance decision making and analysis with reporting options that show encumbrances on your financial statements.
• Easily verify available budget prior to making a purchase with included encumbrances in budget checks.
• Select from a number of ready-to-use Encumbrance Analysis Reports, such as encumbrance summaries or aging reports, or create your own.
• Extends the budget monitoring capabilities by factoring encumbered funds into budget checking inquiry and reporting features.

Executive View Licensing Options

Executive View provides reports-only access licencing. This functionality allows program managers and department heads, and board members to monitor their own budget position and pull their own reports directly from the MIP Fund Accounting system without transactional-level access to preserve accountablity. Executive View licences are a fraction of the price of full seat prices, and save the accounting team adminstrative time previously spent running the reports for non-system users.

Fixed Assets

The Fixed Assets module provides your organization with a powerful tool for tracking assets, easily calculating depreciation, and automatically allocating depreciation and disposal entries in the general ledger.

Flexible Fixed Assets Production

• Maintain detailed records of fixed assets by attaching important documents to asset records.
• Save time and avoid duplication of effort using Quick Asset Entry to enter fixed assets on-the-fly while recording invoice or purchase entries.
• Flexible depreciation options allow you to use the standard depreciation methods included in the system, or set the depreciation interval and perform calculations on your schedule.
• Generate accurate, distributed entries for the general ledger, distributed across programs, departments, and more using percentages, fixed amounts or units such as square footage.
• Use the powerful reporting options to easily research questions regarding fixed assets for complete asset tracking.
• Easily analyze depreciation calculations and accounting entries with detailed reports before you accept the figures.

Forms Designer

Easily customize virtually any printed accounting form, including adding a logo to your customer billing statements, using an auto-signature for check authorization, or generating your own stock check.

Accounting Form Designer

• Save money by producing your own accounting form whether it’s a paycheck, purchase order, bill, or invoice, plus produce your own forms as needed.
• Create an unlimited number of customer forms, plus modify the standard accounting form or create your own. Personalize any accounting form with your organization’s logo, mission statement, or other details.
• Save time with the auto-signature feature of Forms Designer, which includes security features to limit access to the custom forms and signatures and to set rules for checking amount maximums.
• Easy to set-up and use, Form Designer lets you easily create your own accounting form with the drag-and-drop visual design tool. Specialized controls handle alignment with a simple mouse click. Quickly and easily change fonts, colors, and field locations.

GASB 34

The GASB Module includes all the tools you need to easily produce Governmental Accounting Standards Board-34 required reports, plus accomplish the difficult task of producing the complex, intricately formatted GASB-compliant Government Wide Statement of Activities. With the powerful, easy-to-use report writer you can also create and produce all necessary GASB-required statements up to highest accounting standards.

The GASB Module will allow you to:

• Report fixed assets in the Government-wide Statement of Net Assets
• Report depreciation on capital and infrastructure assets
• Divide net assets into different categories for convenient financial reporting
• Report depreciation expenses in the Statement of Activities

The GASB Module will assist in the major change to traditional government financial reporting and accounting standards, which require all government entities, such as colleges, school districts, local government entities, and other public sector organizations, to perform accrual accounting of fixed assets in an accurate, complete, and detailed manner.

General Ledger

The General Ledger is a multi-fund, multi-fiscal period, double-entry fund accounting system that acts as the core of the MIP Fund Accounting system. The General Ledger features:

• Flexible, table-driven chart of accounts structure to allow organizations to track an unlimited number of funds, grants, departments, programs, cost centers, or any other data required to meet reporting requirements right from the general ledger
• Built-in business rules to maintain accurate nonprofit financial data
• Built-in check writer and cash receipting
• Complete financial report writer containing a full set of FAS 117-complaint default financial statements
• Built-in compliance reports and worksheets
• 990 Worksheet to reduce the pain and cost of filing federal return
• Maintenance of unlimited open fiscal periods
• And transaction entry tools to help ensure accurate data entry by allowing users to apply predefined distributions, automatic offsets to appropriate accounts, and validation rules to ensure the quality of data recorded in the general ledger.

Designed for organizations with a need to manage high transaction volume or access data from remote sites, the General Ledger module includes a wide selection of standard features:

• Cash Receipting
• Cash Disbursements
• Journal Vouchers
• Create basic budget entries
• Comprehensive security and audit trail
• Award-winning, integrated report writer for producing customized financial statements, analysis reports and transaction journals consistent with the general ledger

Use the powerful Report Writer to:

• Create customized financial statements
• Compare budget in statements of revenues and expenditures
• Customize and print standard reports

From transaction entry to Financial Statements to detailed account ledgers, General Ledger provides a comprehensive foundation for MIP Fund Accounting users.

Grant Administration

Nonprofits don’t have to buy stand alone grant management software; they can get it directly in their accounting systems. For many nonprofits, acquiring, managing and reporting on grants is a central concern and an everyday task that absorbs many staff hours.

Use this grant management software to consolidate all grant-related information and documentation and to simplify grant administration and grant management software processes directly in the MIP Fund Accounting system.

Maintain comprehensive profiles of all grants. Track grantor details including contact information, reporting periods, indirect cost rates, notes, custom fields, and more. With your grant management software, you can scan and file all grant-related documents and organize them into pre-award, post-award, and close-out records to quickly access any document.

Manage grants more effectively. The budget position of an organization can be easily monitored to ensure that grant funds are fully used and spending is kept in-check with grant management software. Users can forecast expenditures for remaining periods within a grant. You can quickly view all activity including outstanding invoices, payments, and credits for each grant and drill-down to the details associated with every transaction

Demonstrate Mission Performance. Users can easily measure program effectiveness for grantors, volunteers or other constituents. This is done by the grant management software by creating budgeting and reporting performance data within the accounting system.

Grant Management Software Fully Integrated With Other Modules

This grant management software module is fully integrated with other100 Fund Accounting 100 modules to maximize functionality.

• One can avoid overspending on grants by checking for available funds with the Budget module while entering a transaction. Also, warnings can be activated to have the grant management software prevent entry when an invoice would create an over-budget situation.
• Ensure compliance with OMB Cost Principles with the Allocations Management module by using the powerful calculation options available in the Allocations Management module to distribute costs to federal grants with accuracy and consistency. And an organization can perform as many allocations as needed or as often as required to comply.

Inventory Control

The Inventory Control module allows MIP Fund Accounting users to manage perpetual inventory in a true fund accounting environment. This fully integrated module allows users to comply with GAAP while streamlining operations and reporting related to inventories whether they are products held for resale or supplies purchased for later consumption.

Maintain Optimal Inventory Levels

• Flexible choices to fit your organization’s inventory needs. Choose from multiple valuation methods available for each inventory item.
• Track and manage inventory levels, automated receiving, returns, manual adjustments, and other time saving features. Print receiving tickets on demand or for a specified period to support Accounts Payable invoices.
• Flexible methods to accomplish your organization’s business process of receiving. Maintain separation of duties with separate receiving entry controls or provide receiving security at invoice entry to the Inventory Control module allows MIP Fund Accounting users to manage perpetual inventory in a true fund accounting environment. This fully integrated module allows users to comply with GAAP while streamlining operations and reporting related to inventories whether they are products held for resale or supplies purchased for later consumption.

Multicurrency

The Multicurrency module allows you to process transactions in any number of currencies while fully complying with FAS 52 regulations within a true nonprofit accounting environment.

Multicurrency Functionality in a True Nonprofit Environment

• Meet multicurrency compliance regulations. Automated settlements of open invoices generate FAS 52 compliant transactions within the system’s already easy-to-use transaction entry process.
• Tight integration, easy configuration and implementation - a complete multicurrency solution within an award-winning true fund accounting solution.
• Create and process transactions in any number of currencies/ Maintain an unlimited number of active currencies, rates, and rate types
• Convenient revaluing capabilities
• Revalue Cash, AP and AR as often as needed
• Save money. Take advantage of favorable exchange rates by paying invoices in an alternate currency.
• Centralize your banking
• The Multicurrency module provides the ability to deposit foreign currency checks in a Functional Currency bank account.
• Flexible, powerful reporting. Easily report on recognized gains and losses within the easy to use award winning report writer. Include all currency information by transaction within a single report for complete audit history.
• Demonstrate accountability: Produce financial reports in any active currency for interested recipients.

Fully Integrated With Other MIP Fund Accounting Modules

• Integrated with the Purchase Orders item code information to allow foreign currencies to be associated with unit price for ordering purposes.
• Tightly integrated with Accounts Payable and Accounts Receivable to allow for transactions with vendors and customers that operate in foreign currencies.
• Track exchange rate differences from your banking institution with Bank Reconciliation.
• Customize and create currency specific custom layouts for your Accounts Payable Checks, Purchase Orders or Customer Invoices with the Forms Designer.

NightShift Scheduler

Finding time for printing reports or processing data can be difficult on a busy system. NightShift Scheduler reduces the load by producing reports or posting transactions during times when network traffic is reduced. NightShift works behind the scenes, polling the database and running scheduled tasks at user-defined intervals.

An additional feature of NightShift module is the Report Binder. Use the Report Binder to bundle groups of reports to process and print at the same time, like monthly Board reports. You can even specify which printer is used for the reports. NightShift Scheduler works quietly in the background of the Fund Accounting 100 and can keep working long after the office is closed for the day.

Payroll

This nonprofit payroll module gives you a powerful tool to track employee service efforts, easily produce a timely and accurate nonprofit payroll and generate fully distributed accounting entries.

Flexible Nonprofit Payroll Production

• Comprehensive employee records: Maintenance of detailed profiles of your employees including pay information, demographics, emergency contacts, review dates, and performance notes is simple. Managers can group employees by pay cycle or department to facilitate nonprofit payroll production, distribution, and reporting. This module also attaches key employee information such as I-9, W-4, and performance evaluations to individual records for centralized record-keeping.
• Save time with timesheet templates: Timesheet templates are stored to simplify detailing payroll codes for each employee. Your nonprofit payroll can be processed directly from the template information or used as a starting point for current timesheet entry. There are fast entry tools to assist in generating your payroll with ease.
• Flexible payroll accounting codes: An unlimited number of customized nonprofit payroll codes can be created for earnings, benefits, deductions, worker’s compensation, leave, and more. You design payroll codes to meet the needs of your organization, from leave-accrual policies to compensation plans.
• Automatically allocate labor costs: The nonprofit payroll module allows you to easily record the hours worked in each program and department during timesheet entry so your costs are accurately distributed in the general ledger. Users have a choice to distribute earnings by percentages, dollar amounts or units. And fringe benefits and taxes can be allocated using the same criteria or their own separately-defined criteria.

Nonprofit Payroll Tax Processing Made Easy

• More than 250 approved payroll forms for all 50 states, including 941, W2, E6, and NYS45 are available, and the Payroll module automatically fills the forms with the correct data for review.
• Changing information on the forms is a breeze, as the system allows for on-screen editing of the actual tax forms.
• Choose the best filing method for your organization and employees: print to blank, pre-perforated paper; use Click and Forget eFiling; and more!

Powerful Nonprofit Payroll Reporting Options

• Federal, state and local tax reporting: With the use of tax worksheets, summary tax reports, and detailed tax accumulation histories, the module facilitates tax tracking and reporting in your organization’s nonprofit payroll.
• Track and report labor hours and associated earnings across projects, grants, programs, and other dimensions and easily generate reports for auditors in one easy-to-read nonprofit payroll report.
• Generate W-2: Users can produce paper and magnetic media W-2 filings directly from the system. W-2’s may be generated anytime after the end of the calendar year.
• Complete history tracking: An unlimited number of payroll years is kept online for easy research on nonprofit payroll issues. There are many history-report options available for use of preconfigured reports or creating your own.

Fully Integrated With Other MIP Fund Accounting Modules

• Offer employees Direct Deposit–Give employees the convenience of electronically deposited pay by using the Direct Deposit module.
• Control cash with Bank Reconciliation–Nonprofit payroll checks and vouchers are easily cleared through the Bank Reconciliation module.
• Need a unique check layout or want to use auto-signatures? For full customization options add the Forms Designer module and create secure custom layouts for your printed checks and vouchers.
• Need to interface with other critical systems? Import timekeeping information and other critical nonprofit payroll data and export reports using Sage 100 Fund Accounting’s Data Import/Export module.
• Need advanced Human Resources functionality? Move up to Sage Software Abra Suite for Payroll and Human Resources.

Purchase Orders

The Purchase Orders module combines easy-to-use purchase order entry with strong reporting to offer a complete purchase order software solution.

Flexible Production With Purchase Order Software

• With purchase order software, use Item Codes to speed purchase order entry: Item codes facilitate the storage of item descriptions, standard quantities, pricing, and account coding.
• Flexible Processing: There is the option to print a single purchase order on-the-fly or process multiple orders simultaneously as a batch job.
• Easily verify coding and check for available budget: Organizations can use purchase order software to verify their available budgets with a single click to ensure funds are available before issuing purchase orders.
• Ensure audit controls with full receiving functionality to prevent possible payment for items not actually received.
• With purchase order software, reduce data entry with full account coding transferring from originating Purchase Order to invoice entry.
• Extensive tracking capabilities: Assign buyers, track delivery dates, intended item recipients, requisition authorizing purchases, and more. You can easily create user-defined fields to collect and report on the information needed for your organization’s purchasing policies.
• Have multiple locations or buildings? Drop-ship orders to an unlimited number of unique addresses and receive full or partial orders and store it all in one purchase order software solution.
• Flexible reporting: Options are available for creating custom Purchasing reports or choosing from numerous ready-to-use reports.

Fully Integrated With Other MIP Fund Accounting Modules

• Share Vendor information with the Accounts Payable module: This includes the option to maintain independent billing addresses.
• Maintain optimal levels of inventory with the seamless integration of Inventory Control and Purchase Orders to provide complete control over your inventory processes.
• Provide departments and programs the ability to electronically order supplies with Electronic Requisitions. Integrated with purchase order software, the Electronic Requisitions module transfers approved requisitions to the purchasing module for purchase completion.
• Improve reporting and forecasting: When combined with the Encumbrances module, Purchase Order obligations can be optionally included on financial reports by the purchase order software, providing a comprehensive view of the organization’s financial and budget position.
• Avoid overspending: With the Budget module, you can check for available budget with a single click directly from the purchase order entry screen and activate warnings or prevent entry when a purchase would create an over-budget situation.
• Need to add your organization’s logo or legal disclaimers? For full customization, add the Forms Designer module and create a custom layout for your printed purchase orders.

Sales Order Entry

The Sales Order Entry module is an easy to use, flexible system that lets you produce quotes, process and fulfill orders, create GAAP-compliant revenue management transactions for sales of inventory and non inventory items while providing powerful reporting for a comprehensive view of your entire sales process.

Flexible Sales Order Processing

• Timesaving features: Automatically generate Accounts Receivable invoices for customers who order on account.
• Use one simple form to easily process orders for both inventory and non-inventory items.
• Create Quotes in the same sales order entry form with ability to easily convert to an order.
• Eliminate the need for staff to make accounting entries with the automatic and accurate creation of entries for revenue and cost of goods sold when orders are shipped.
• Track and report on customer returns for analysis of your sales process.

Powerful Reporting

• Proactively check item availability before committing an order or check on order status with the click of a button.
• Use powerful Fulfillment analysis reports to analyze sales by ordered item, customer, source, gross margin and generate comprehensive sales analysis.
• Print picking reports for consolidated fulfillment or individual shipping tickets to fit your organization’s processes.
• Take advantage of out of the box, default reports for back order reporting, fulfilled orders and more!

Fully Integrated With Other MIP Fund Accounting Modules

• Seamlessly integrates with Inventory Control and Accounts Receivable, providing a total sales order entry package.
• Reduce duplicate data entry with automatic generation of Accounts Receivable invoices for customers who order on account and all related GAAP compliant entries in the General Ledger.
• Design your own unique printed orders and shipping tickets using the Forms Designer module.

Visual Analyzer

The Visual Analyzer module is a business intelligence tool that provides a graphical, interactive approach to financial data analysis. Quickly uncover trends, monitor budgets and spending, and share key information throughout your organization. This business intelligence tool allows you to identify risk, develop effective strategies and make timely, informed decisions to keep your organization in the black.

Monitor Spending With Business Intelligence

• With financial dashboards, you have access to the data you need to make tactical and strategic decisions in a timely manner.
• Slice and dice real-time data, you can drill up, down and across information segments to fully analyze trends, budgets, spending ratios, and more.
• Visual, graphical representation of financial data makes it simple for everyone to understand your financials.
• Strengthen cash-flow control by setting lower and upper dollar amounts on expenditures for enhanced fraud detection.
• Easily monitor program spending ratios and track program efficiency to improve stewardship.