ComputerEase Construction Software

With ComputerEase you can control costs during the job, produce more accurate estimates; improve job profitability, control vendor and subcontractor costs, manage cash flow, and better know your business from a financial point of view.

ComputerEase has built many features into the product to make it easy to use, while at the same time being sophisticated. This will handle your company needs now and in the future. Below are the rich, unique features that demonstrate a clear difference the ComputerEase system will make for you.

Since 1983, ComputerEase has been working with contractors and dealing with their unique problems. They’ve developed a comprehensive construction management product, while making Ease of Use paramount during design. The software is fully integrated within all the modules. With one entry, you can have your job cost reports up-to-date, and your bills out the door.

Video Overview

Accounts Payable

Accounts Payable is one of the basic modules of the Software. Along with the General Ledger, Job Cost, and Payroll, Accounts Payable provides a system capable of handling most contractors’ needs. Using the easy input screen, the system allows you to track your vendors and subcontractors on a timely basis while avoiding duplicate costs or duplicate invoices. With this single entry system, 1099’s are produced, lien waivers are printed, and checks may be written.

Accounts Payable is the module you will use to generate much of the actual costs that are ultimately posted into Job Cost, General Ledger and Equipment Costing modules. You can easily enter the bills that your suppliers send you, the checks you write to your subcontractors, and the checks you write monthly to utilities, loan payments, and other monthly, recurring checks.

The Accounts Payable module has been created with ease of use in mind. We recognize that a system, no matter how feature packed, must be usable by your office personnel. Therefore, we have attempted to phrase all menu selections, help screens, and the manual itself in plain English terminology, making it easy for you to convert from your present system, be it manual or computerized, to this software.

Accounts Receivable

In the Accounts Receivable module you will produce the invoices your company requires. This includes standard invoices, time and material, contract job, unit price and even AIA (American Institute of Architects) invoices. Most of these types of invoices may be printed, either on custom forms or on plain paper, or simply posted to the Accounts Receivable program to back up and track a hand written invoice. One of the very useful tools of this module is the Time and Material invoice format. This format allows you to actually pull costs that have been posted in other modules directly to this invoice. This allows you to pull Purchase Orders, Payroll, Materials, and even Equipment Costs to your invoice.

Accounts Receivable is fully integrated with the General Ledger, Job Cost, Equipment Cost, Purchase Order Control, Contract Processing and the Inventory module. Using the Accounts Receivable module has many benefits beyond simply printing invoices. By using this module, you will post billings to the Job Costing module, allowing cost versus billing reports. Additionally, your sales, discounts given, sales tax, and other sales- related accounts in the General Ledger will be posted reducing the opportunity for a mis-keyed entry disrupting sales figures. Beyond invoicing, the Accounts Receivable module contains programs to print statements, past due notices, retention due, an aged trial balance and other helpful reports.

Bid Day

The bidding process on a job often involves subcontracting parts of the project. It can be hectic getting bids from many different subcontractors, determining what the best pricing is, putting all the proper documentation together, and getting your bid submitted on time. Timing is often tight. You may struggle to get all the appropriate bids in from your subs with enough time to put your own numbers together. Managing bids manually with all this data while juggling multiple bids at once often creates a stressful situation.

The ComputerEase Bid Management feature solves this issue.

Bid Management helps by:

• Tracking all requests for bids sent to vendors
• Monitoring all responses received from vendors
• Highlighting the lowest bid received
• Comparing all bids received to your own cost estimates
• Ensuring deadlines are met with the bid management schedule
• Making it easy to award bids to vendors
• Generating subcontractor agreements directly from bid management

While ComputerEase cannot guarantee that the bidding process will be completely stress-free, the bid management feature allows you to focus on putting your bids together in an orderly, timely manner.

Equipment Costing

The Equipment Costing module has been designed to track your company’s equipment usage, post to the General Ledger, and keep you informed of both normal and abnormal services done on the equipment. ýEquipmentý includes any piece of machinery you desire. Bulldozers, back hoes, and trucks are obvious examples of this. The module includes multiple reports, both on the screen and on paper, that keep you completely informed of the costs of operating any particular piece of equipment, as well as tracking future service schedules and special servicing instructions.

This module has been designed to interface directly with Payroll, Inventory Control, and Accounts Payable. You can enter equipment usage directly from Payroll. This allows you from an employee time sheet to input the employee time as well as all equipment that the employee operated in one easy entry screen. If Payroll is not available, this module does contain complete costs of equipment itself. From Accounts Payable, you are able to post the cost of repairs, or major purchases directly to a piece of equipment. From Inventory you can charge Inventory items directly to a piece of equipment.

The Equipment Costing module has been created with ease of use in mind. We recognize the fact that a system, no matter how feature packed, must be usable by your office personnel. Therefore, we have attempted to phrase all menu selections, help screens, and the manual itself in plain English terminology, making it easy for you to convert from your present system, be it manual or computerized, to this software.

Estimating

We link with a large number of third party estimating packages. Please contact us for a current list.

General Ledger

The General Ledger provides a number of reports that aid you in tracking your financial status. These include month end and year end reports of financial position, as well as full print outs of the General Ledger, Chart of Accounts, and Profit and Loss Statements. In addition to the included Profit and Loss format, you may define your own Profit and Loss report, grouping the accounts in a way which more closely match the way you would like to see the information. All reports may be either printed for a hard copy, or displayed on the screen for quick lookup and review of financial information.

The General Ledger has been created with ease of use in mind. We recognize that a system, no matter how feature packed, must be usable by your office personnel. Therefore, we have attempted to phrase all menu selections, help screens, and the manual in plain English terminology, making it easy for you to convert from your present system, be it manual or computerized.

Inventory Control & PO

The Inventory Control module includes all the components you need to track the costs of material you sell to a customer, a job, or even a piece of equipment. This module interfaces with Job cost, Purchase Order Control, Accounts Payable, Accounts Receivable, Equipment Costing, Contract Management and General Ledger.

The Purchase Order Control module is fully linked to Inventory Control, Accounts Payable and Job Cost. This module allows you to see what you have ordered but not yet received. The Job Cost and Inventory modules will provide you with Committed Costs on all your jobs. One of the special features of the Purchase Order module is the ability to issue Lot Price purchase orders. If your supplier gives you a lump sum price for a group of items that you are purchasing for a job, the system will track this group of items and tell you what items have been received and the total price accumulated on that purchase order.

The Inventory and Purchase Order Control modules have been created with ease of use in mind. We recognize that a system, no matter how feature packed, must be usable by your office personnel. Therefore, we have attempted to phrase all menu selections, help screens, and the manual itself in plain English terminology, making it easy for you to convert from your present system, be it manual or computerized.

Job Center

Job Center is the newest enhancement to the ComputerEase construction accounting system. With Job Center you can access the Job Cost information from all sources on one convenient page. Whether you need to know about billings, estimates, actual costs, labor analysis, job notes or purchase order commitments, it’s all there, at the click of a button.

Job Center allows the user to drill down on specific information, providing in-depth analysis of any job. Your project manager will know immediately how the job is doing and where the cost overruns potentially will occur by allowing the user to select the area of interest and analyze the details. Now you can really have control over your projects.

Ask our users if they use Job Center, then ask our competitors to show you their project management tool. ComputerEase has made this the easiest project analysis tool on the market.

Job Costing

The Job Cost module is the module which represents the heart of the software. While the General Ledger keeps track of your financial position, the Job Cost module tracks the status of your current jobs. This is the module you will use to find out if you are making a profit on your jobs, and if not, why.

Accounts Payable, Accounts Receivable, Payroll, Equipment Costing and Inventory all post information into Job Costing. This saves you the time and effort of re-typing this information, and assures greater accuracy since you need to enter the information only one time. Using this information, which is categorized by cost type, categories, phases, and jobs, you are able to print complete reports showing such things as job cost to date, projected job cost, percentage complete, and all the other information vital to the contractor. All these reports may be printed on your printer or displayed on the screen for quick lookup.

The Job Costing module was created with ease of use in mind. We recognize that a system, no matter how feature packed, must be usable by your office personnel. Therefore, we have attempted to phrase all menu selections, help screens, and the manual itself in plain English terminology, making it easy for you to convert from your present system, be it manual or computerized.

Payroll

For many contractors, a good computerized payroll system can, by itself, justify the investment in a computer system. The Payroll module is a complete payroll system, providing the functions needed for payrolls from the simple, small crew of workers and a single job to the company with hundreds of workers in several unions working on many jobs spread across several states. Aside from simply producing employee paychecks, the Payroll also interfaces to General Ledger, automatically subtracting the payroll checks from cash and applying them to the various labor accounts.

Job Cost is also updated, allowing the system to post costs directly from payroll to your jobs. If you are using our Equipment Costing module, Payroll allows you to enter equipment costs as you enter employee time, which then posts to the General Ledger, Equipment Costing, Job Cost, and Time and Material billing automatically.

The Payroll module has been created with ease of use in mind. We recognize that a system, no matter how feature packed, must be usable by your office personnel. Therefore, we have attempted to phrase all menu selections, help screens, and the manual itself in plain English terminology, making it easy for you to convert from your present system, be it manual or computerized, to this software.

Qtool (Report Writer)

With Qtool, you no longer need to be a programmer to have information the way you need to see it. Qtool allows the user to SNAG the information that they choose directly from ComputerEase to most windows based products. With Qtool, you can easily sort, filter, and report on the information maintained in your construction system.

Qtool allows the user to easily choose the fields reported, and in the order that they want to see them. This is not an ordinary report writer. ComputerEase has made this the easiest, fastest and most convenient reporting tool on the market today. Ask our users if they use Qtool, then ask our competitors to show you their reporting tool.

Service Management

The ComputerEase Service Management module is an easy-to-use intuitive system designed for use by the contractor with a service department. It provides a user definable dispatch board, and tracks work orders and call history by customer and site. The various schedule board formats assist you in better managing your service load and planning for peak periods, preventative maintenance calls, vacations, etc. The system maintains information on equipment, contracts, and service technicians, and is fully integrated with the Accounts Receivable module.