Viewpoint Spectrum

Spectrum Suite - Trimble Construction One

As part of the connected Trimble Construction One suite of solutions, Spectrum’s connected workflows allow you to effectively manage your entire construction process:

• Complete construction accounting capabilities
• Operations and project management solutions
• Streamlined HR management and payroll functionality
• Document management and collaboration tools
• Intuitive web and mobile solutions for your teams in the field
• Materials, inventory, and equipment management, and tracking
• Service management and dispatching capabilities
• Reporting, analytics, and business intelligence tools

Spectrum^® is a complete, web-based construction ERP solution with leading-edge tools for accounting, project management, equipment and materials management, service management, document control, HR and payroll, inventory, and reporting.

Business Operations

Accounts Payable - Streamlines data entry and efficiently handles the normal accounts payable function of invoice entry and check printing. It is also designed as a cash management tool, allowing the contractor to take discounts, retainage or holdback, and analyze cash requirements. Controls costs by comparing invoices with quoted costs on subcontracts and purchase orders.

Accounts Receivable - Designed to address unique requirements for construction receivables management. The statuses of customer accounts and contracts are easily available at all times, and the business’s financial condition is always up-to-date and online.

Business Intelligence

Spectrum business intelligence (BI) analyzes and interprets an organization’s data. Management can see detailed, current data on all aspects of the business, including financial, production, and customer data. Users can analyze data, create interactive reports, and build integrated dashboards to share information with others in the organization.

General Ledger - Multi-company and multi-level profit center reporting.

Cash Management - Providing contractors with accurate cash management. Tools to assist with reconciling bank and company credit card accounts. It also provides the ability to create and export a positive pay file to your banking institution.

Job Cost - Designed to give both accounting and operations managers timely, accurate information on the progress of jobs in formats that are useful to them, an extensive library of job cost reports and drill-down inquiries is provided. These reports and inquiries can be copied and modified, or new reports can be developed using the flexible Crystal Reports™ system.

Payroll - Provides all of the features of the regular Payroll module. Additionally, complete security for selected employee payroll and personnel records is ensured. Supports certified payroll and union reporting. No double-entry work on the General Ledger or tax reporting is needed.

Fixed Assets - Designed to track assets and calculate depreciation amounts for financial reporting purposes. The Fixed Assets module greatly simplifies the management of the depreciation of your company’s fixed assets. Monthly depreciation amounts are automatically posted to the correct general ledger asset account and to the equipment control system if desired.

T&M Billing - An effective method of calculating and preparing T&M invoices and billing details for all your jobs. Users can define markups by cost type or job total, and all line items can be modified even after a bill has been created.

Multi-Currency Processing - Allows organizations to process and manage transactions and track financial data in different currencies. This module allows for the setup and ongoing maintenance of currency codes and exchange rates.

Order Processing - Provides a complete operation for order entry, picking, confirmation, and invoicing of customer sales for both future delivery and over-the-counter sales. It improves efficiency, decreases processing time, lowers administrative costs, and reduces invoice lag time, which may improve cash flow.

Job Compliance Tracking - A tool that helps manage the various levels of compliance items and other tasks related to your projects — all in one place. These include insurance certificates, owner liens, subcontractor liens, material liens, certified payroll reports, credit check documents, inspections, and other compliance tracking documentation. Alerts and automatic workflows ensure that compliance documents are always up to date and that the work being done on your projects is being done in full compliance with laws, regulations, and agreements.

Workflow - Spectrum Workflow allows users to define and enforce specific rules and tasks within Spectrum, creating automated, simple, streamlined processes for their organization. Workflow is fully integrated into Spectrum and allows users to see all the steps currently assigned to them. They can quickly approve, reject, or mark each step that has been completed. The full history of each transaction processed through Workflow is always available.

Data Exchange - A secure, quick, and easy way to transfer data in and out of Spectrum. Using Spectrum Web Services, SDX provides templates, tools, and a Microsoft Office add-in for Spectrum to help you import data directly from Microsoft Excel®.

Info-Link - A tool that allows you to access all your Spectrum data using familiar programs such as Excel, Access, Word, and Crystal Reports. With Info-link, you can utilize your Spectrum data to create reports, queries, spreadsheets, and graphs.

HR

HR Management Integration - The Viewpoint HR management module allows you to extend your Trimble Construction One ERP investment to your employees seamlessly — no matter where they are working.

Viewpoint HR Management

• Employee Onboarding - Fast and flexible onboarding to meet seasonal and project hiring needs. Allow new hires to follow a simplified set of forms and tasks to speed up onboarding time and form a mobile device. Capture your I-9 federal eligibility forms on the web. Meet local, state, and union requirements by uploading fillable PDFs.
• Employee Kiosk - Employees can self-serve pay stubs, 1095-Cs, & W2s and T-4s. Employees can also enter their personal time.
• Employee Self-Service—Allow employees to directly update their personal contact information and emergency contact information into Spectrum records to cut down on manual administrative effort. Also, allow employees to view W-2s from their mobile devices.

Human Resources - Use the human resources module to automate the process of employee management. The module’s flexibility allows you to tailor employee record keeping to suit your unique needs so that you can perform any or all of the following tasks: Record, regulate, and maintain employee files. Set up new employees, document employee reviews, perform salary adjustments, and track applicants; store drug testing results, track OSHA and safety requirements; perform skills and certification reporting; set up employee benefits and track vacation, holiday, and sick accruals; and create software triggers to automate specific actions such as warnings, email notifications, and updates to data fields.

Construction Operations

Project Setup - Spectrum’s project setup module can be used as a link between your estimating program and Spectrum. Project setup provides a fully automated method of transferring estimates to job cost, where job detail is automatically created. The job is set up in job cost, subcontracts are set up in accounts payable/subcontract management, and the contract is set up in accounts receivable.

Purchase Orders - A complete control system for material purchases for jobs and inventory. Job purchases update the committed cost for the job as soon as the purchase order is entered.

Subcontracts - Manage the complete process from subcontract “buy-out” and setup to final release of retainage.

Cost Projections - Project managers can supply figures for the completion of each phase. This information is then used to track job costs during the project and compare the estimated vs. projected costs at completion.

Change Orders - Manage changes in scope that affect the original contract amount; the timeline needs to be extended due to an unexpected delay or other change to a project.

Equipment Control - Enables equipment to be charged to jobs and provides profit reporting for each piece of equipment. It tracks all costs associated with individual pieces of equipment. All revenue generated through the use or rental of each piece of equipment to outside parties is recorded and allocated. In addition, attachments and components are tracked, along with all compliance documents, tires, and miscellaneous statistics.

Equipment Tracking - Track and charge your company equipment, tools, and consumables to jobs. A single, easy-to-use screen allows shop personnel to track all movements of your equipment, such as issues and returns. To make the process even easier, Spectrum supports barcode scanning for these transactions. Equipment tracking ensures that equipment never gets “lost” (Requires equipment control).

Resource Scheduling - Track and manage all the equipment and people that are part of every job. Assign equipment and personnel to job sites on a day-to-day basis. Once scheduled, employees receive an email letting them know when and where they will be working (requires equipment control).