Fleet Maintenance Pro

A fleet management software system for companies maintaining a large fleet of vehicles or equipment.

Product Overview

Fleet Maintenance Pro is a fleet management software offering unlimited asset entry, automated maintenance alerts, and detailed history recording for cost analysis. The platform supports parts inventory management and work order generation. Fleet Maintenance Pro also delivers customizable reporting, from simple fleet listing reports to detailed periodical cost analysis reports.


  • Detailed cost tracking and reporting for individual vehicles
  • One-time purchase
  • Customizable report design


  • Custom report designing can be challenging

Target Market

Companies managing a large fleet of vehicles or equipment in industries like farming, dairy, HVAC, and equipment service centers.

About Fleet Maintenance Pro

Fleet Maintenance Pro is a fleet management software designed to streamline maintenance activities. It facilitates inventory tracking, preventive maintenance scheduling, repair tracking, work order management, daily inspection checklists, and fuel and meter imports. The software supports customizable reporting and is capable of handling fleets of any size, including cars, trucks, vans, trailers, and heavy construction equipment.

Fleet Maintenance Pro Key Features

Fleet Inventory Tracking

All editions of Fleet Maintenance Pro track an unlimited number of fleet vehicles and equipment. Users can track the year, make, model, and serial number. There are also user-definable fields for tracking additional equipment data.

Flexible Reporting

Fleet Maintenance Pro offers built-in reporting, from simple fleet listing reports to detailed periodical cost analysis reports. There is also a report editor tool that lets users easily make adjustments to any of the stock reports.

Fuel Tracking

When Fleet Maintenance Pro records fuel transactions, the software performs numerous fuel statistics calculations that show trends in wear and abuse of equipment. The software also provides a Fuel Import Utility feature that imports data from your existing fuel card system.

History Recording

Fleet Maintenance Pro keeps track of all maintenance activities. The software generates a preventive and repair maintenance history that lists all of the maintenance performed on equipment. This report includes the costs of preventative maintenance, repairs, parts, labor, taxes, and more.

Parts Inventory

Users can itemize parts used when recording any maintenance performed, and generate parts usage reports.

Users needing stock tracking capabilities should consider the Shop Edition. This version provides a complete set of parts inventory features, including stock management, part associations, reorder notifications, and a built-in purchase order system.

Preventative Maintenance

Fleet Maintenance Pro features an automated alert system for preventive maintenance, which becomes visible when the program is opened. This system uses colors to indicate the status of equipment: red for items that need immediate service or are past their service date, and yellow for those nearing their service date.

The software includes a variety of pre-set maintenance services, but users have the flexibility to modify these or set up custom maintenance schedules based on different criteria like date, mileage, hours, or kilometers. This allows for tailored maintenance tracking to suit specific fleet needs.

Work Orders

The platform’s work order system streamlines maintenance tasks by automatically creating work orders for each piece of equipment. It can also include the necessary parts for maintenance. Once maintenance is completed, users can mark the work order as closed. This action updates the system’s history records automatically.

Fleet Maintenance Pro Pricing

The cost of Fleet Maintenance Pro starts at $1,495/one-time. The pricing of the software is dependent on which version you choose (Deluxe or Shop), all which have more features than the previous version. Discounted multi-user bundles are available. There is a 30-day free trial available.

Video Overview

Starting Price
$1,495 (perpetual license)
Price Range Learn More
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Product Overview

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