A software system designed by Restaurant365.

About Restaurant365

Restaurant365 is built on the powerful Microsoft Dynamics platform, and offers a complete suite of restaurant management software modules including accounting, operations (or ‘above store’), and reporting. It also includes POS integrations and integrations to banks, payroll, vendors, and more.

The solution as a whole was designed for multi-unit restaurant businesses. However, depending upon your needs, it can alternatively be deployed on a modular basis.


Powerful, Automated Restaurant Financial Reporting Out-of-the-Box

  • Weekly Prime Cost Reports
  • Profit & Loss (Location Side by Side, YOY, v. Budget, +20 more variations)
  • Balance Sheet (Detail & Summary)
  • Statement of Cash Flows
  • Completely User Definable Financial Reports Using

Sophisticated Banking Suite to Control Cash

  • MICR Checks
  • Optional Print Signatures on Checks
  • ACH Vendor Payments w/ Auto-Payment Stub Emailing
  • Positive Pay
  • Bank Transaction Download w/ Auto-Reconcile for Matching Transactions

Budgeting by Location by 4-Week Period

  • Import Budgets from Excel
  • Budget by Location
  • Budget 4-week period or Calendar Month

Restaurant Fiscal and Operational Calendar

  • 13-4 Week Operational Periods
  • 4-4-5 Period Structure
  • 12 Month Calendar


  • Spread invoices across legal entities/locations
  • Apply transactions across legal entities/locations
  • Deposit funds across legal entities/locations
  • Transfer inventory across legal entities/locations

Restaurant Centric Check Processing

  • Pay invoices from one or more legal entities from one checkbook
  • View and apply open credit memos during check run process
  • View all available term discounts during check run process
  • Control total amount paid to each vendor


Sales: Nightly ‘Polling’ Directly From Your Point-of-Sale

Every sales ticket (and all its detail) recorded in your POS is uploaded to ‘the cloud’ (Restaurant365) each night. That precious data is now secure and accessible for quick and powerful analytics. It is broken down by server, by menu item, by day part, by promotion, by store . . . the list goes on and on.

COGS: Purchasing & Stock Counting Help Control Food Costs

Food invoices are entered directly into Restaurant365 when product is received. All adjustments and expected credits are immediately recorded. Inventory stock counts at the end of the day, week, and/or period are recorded directly into Restaurant365. These two functions provide the basis for tight food cost control in your restaurant. The process is effortless and will also save you between 2-4% of your total food cost.

Labor: Keep Labor Under Budget Each Week

The final part of prime costs are labor. Each night all the labor details tracked in your point of sale system are uploaded to ‘the cloud’ (Restaurant365). These details automatically create the labor accrual entries in the accounting module of Restaurant365. The system comes with easy-to-use and simple-to-understand charts and reports that reveal where improvements need to be made.

Monitor Prime Costs During the Week

Because Restaurant365 is an accounting solution and an ‘above store’ (i.e. sales, COGS, labor) analysis tool, it enables operators to see their ‘Controllable Profit and Loss’ report anytime they want. No need to wait for the accounting deparment to generate the numbers. Having this information while solutions can still be implemented is invaluable to an operator.

Improve Restaurant Manager Communication & Accountability

There are a variety of events and transactions that take place each day that require additional documentation by the manager (i.e. health inspector visits, equipment failures, trx. voids & comps, etc.) These are typically documented on paper by a manager in a “manager log book.” Restaurant365 includes an ‘online manager log book’ that not only makes the information instantly available to all but also makes analysis to identify trends possible.

Simplified Store-to-Corporate Process (All-in-One)

Daily sales, tender, house accounts & vendor invoices are sent to an approval queue for corporate to approve. Once approved, these transactions are automatically part of the general ledger, bank reconciliation, accounts receivable and accounts payable features of Restaurant365. The streamlined process will cut your administrative time by at least 20%.

Quick & Accurate End-of-Day Process

Counting end of day cash & checks is simplified and immediately reported to corporate. Paid-outs are categorized by the store manager to user-defined cost categories (i.e. GL). House accounts are flagged to customers in the accounting module. VOIDS, COMPS, Discounts, other Exceptions are tagged by closing managers with comments so supervisors have complete access to the manager log books.

Restaurant Reporting

Restaurant365 has a variety of pre-styled, customizable reports that are specifically designed for the restaurant industry. Report on restaurant financials, inventory, scheduling, and more. Restaurant365 can provide you with real-time operational profit and loss reports, so you know the best performing aspects of your business ahead of time. The reports can be scheduled to run at specific times and sent automatically to the right team members.

Starting Price
$249 /facility/month
Price Range Learn More
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Product Overview

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