AccuFund Accounting Suite

AccuFund for Non-Profits

AccuFund Accounting Suite is designed specifically for nonprofit organizations. It combines the simplicity of off-the-shelf Windows products with the functionality required to manage these organizations’ complex FASB reporting requirements effectively. The suite includes a core system and a number of modules that may be added to customize the installation for a specific agency.

The core system includes:

• General ledger
• Financial reporting
• Budgeting reporting
• Accounts payable
• Cash receipts
• Bank reconciliation
• Forms and reports generator
• User security system

AccuFund for Government

AccuFund for Government is an accounting suite designed specifically for government entities, including municipalities, counties, and special districts. It combines the simplicity of off-the-shelf Windows products with the functionality required to effectively manage these organizations’ complex GASB reporting requirements.

The Government Core system includes:

• General ledger
• Financial reporting
• Budget reporting
• Accounts payable
• Cash receipts
• Bank reconciliation
• Forms and reports designer
• User security system

For municipalities, counties, and special districts, AccuFund offers the following modules:

• Court fines management
• Business licenses
• Real and personal property tax billing
• Fees, taxes, and licenses
• Utility billing
• Building permits and inspections

Add any of the following modules to complete the system:

• Accounts receivable with inventory and responsible party billing
• Budget development
• Payroll and labor distribution
• Employee time entry
• Grants management
• Human resources
• Fixed assets
• Allocation management
• Purchasing with inventory
• Online requisitions (requires purchasing module)
• Loan management

Features

• Accounts payable
• Accounts receivable
• Business licenses
• Cash receipts
• Custodial checking
• Endowment management suite
• Brokerage import
• Distribution import
• Endowment server
• Fees, taxes, and licenses
• Purchasing/inventory
• Real and personal property tax billing
• Reports/forms designer
• User security system

Allocations Module

• Supports allocations based on approved rates for indirect and fringe benefits
• For endowment management purposes, it may use a unitized basis similar to mutual funds
• Allocations may be designed to be run multiple times during the month
• Allocations support both actual and budget distributions and may be tracked in a separate journal for reporting purposes
• Average daily balance calculations are available

Bank Reconciliation

• Prior reconciliations can be kept indefinitely for review and reporting.
• Any fees or interest earned can be recorded at the time of reconciliation.
• You can mark a numerical range of checks to simplify the reconciliation of a large group of checks.
• Mark checks and deposits individually to visually see where you are in conjunction with the bank statement.

Budget Development

• Unlimited number of budget cycles during the budget process.
• Budget at any organizational level
• Users can view historical data and prior versions
• Subtotaling for account groups
• Budget may be distributed to periods using previous history, user-defined tables, or manually
• Note fields on every account for detailed explanations
• Allows development of multiple budgets simultaneously, such as annual, grant, and capital budget cycles

Court Fines Management

• Violation types are user-definable and an unlimited number of violation types may be entered in the system.
• Bail bonds can also be posted and tracked.
  * All officials involved with the citation can be identified, such as the police officer, judge, defense attorney, and prosecutor.
• Citations can be assigned one of four statuses: issued, bound over, adjudicated, and dismissed.
• Citation history is kept up-to-date and reflects any changes.
• Images of the citations can be created via scanning and stored in the system.
• Citations include a notes section and date every note entered.

Contact Management

• Assign projects to staff members with priorities and due dates.
• Track the amount of time required to finish the various assigned tasks.
• Real-time update of activities performed.
• Dynamically displays the funds, donors, and associated telephone numbers for activities being recorded.
• Create your own project, task, and activity reports.
• Quickly review where you are.

Endowment Distributions

• Design your own distribution instruments and collect the information you want.
• Unlimited notes and other information can be recorded with each distribution.
• Unlimited number of donors can be attached to the distribution.
• Define posting rules to be used when recording information into your accounting system. Use this feature to hide the accounting complexities so non-accountants can be responsible for data entry.
• Automatically integrates into your accounting system for check processing and recording of the associated general ledger entries.

Endowment Receipts

• Design your own receipt instruments so you can collect the information you want.
• Unlimited notes and other information can be recorded with each receipt.
• Define posting rules to be used when recording information into your accounting system. Use this feature to hide the accounting complexities so non-accountants can be responsible for data entry.
• Automatically integrates into your accounting system for posting to General Ledger.

Financial Reporting

• Define custom headings, columns, and rows.
• Include graphical elements, images, lines, etc. in produced report.
• Include year-to-date, period-to-date, or any other desired information.
• Produced reports can be saved into a spreadsheet for further analysis.
• Column results can be color-coded. For example, Credit balances could be shown in red, and debit balances in green.

Fixed Assets

• Run trial depreciation schedules prior to General Ledger posting.
• Each asset can have multiple components useful in government infrastructure reporting and non-profit leasehold and complex equipment tracking.
• Fixed Assets are directly linked with Accounts Payable, reducing multiple entry issues.
• As a tightly integrated module, it posts directly to the General Ledger for acquisition, depreciation, and disposition entries
• Define unlimited fields for special tracking needs
• Add date-stamped and categorized notes for maintenance and other purposes.

General Ledger

• Create any account structure that matches your requirements.
• Classify your accounts so that you can easily produce your FASB, GASB, and other financial statements.
• Manage all multi-fund, multi-fiscal period activity.
• Automate your year-end processes.
• Track all budget, actual, encumbrance, and memo journal entries.
• Keep an unlimited number of years of information online. You can also enter transactions to any year and date you wish.

Grants Management

• Grant Status - approval status, awarding agency, beginning, ending, and extension dates
• Grant Budget - last revision date, amount, indirect and fringe rate, and a history of all changes
• Grant Reporting - history of all submissions - required date and when actually sent, plus the ability to attach an image of the report for reference
• Grant Tasks - Define each required task, staff assigned, and status
• Financial Query - Get inception-to-date financial data summarized to match the grant reporting categories with the _Quick Reports_function and export to MS Excel

Human Resources

• Each HR item includes user-definable fields to specify the required information
• Each item can be defined to maintain a history of changes including the field changed and value, user, date, and time of each change
• Items can be defined to track multiple instances such as multiple degrees or dates of re-certification
• All items available for use in the payroll module
• HR Items are organized into categories to make it easier to find specific items
• Reporting is available for the module through the AccuFund Report/Forms Designer to allow custom reporting
• In the AccuFund Profesional Edition, user security is available down to the item level

Loan Tracking Software

• User-definable loan types
• 360 day vs. 365 day interest
• Fixed payment and fixed principal loans
• Additional disbursements after loan start
• Automatically calculates last payment balloons
• Allows loan and interest holidays
• Unlimited user-definable additional fees for guarantees, late fees, escrow, tenant fees, and more.
• Prints coupon books, monthly invoices and statements

Payroll and Labor Distribution

• WYSIWYG payroll entry - the payroll staff sees the whole check and all taxes and deductions on the same screen immediately as the time entry is being done; no guessing about what will happen when the checks are printed.
• Distribute time to an unlimited number of projects, departments, or cost centers.
• Employer expenses can be set to follow the labor out to the departments or projects where the employees worked.
• Calculate an unlimited number of accruals for sick, vacation, and personal. Each may be based on the calendar year, fiscal year, or employee anniversary date and may be printed on the check stub.
• With the optional Employee Time entry module, allow employees to enter their time and supervisors to approve it online.
• Unlimited number of deductions, each of which may be pre or post-tax.
• Direct deposit to multiple banks and allow a remainder to be paid by check.

Requisition Management

• Multiple approval levels
• Users may originate in multiple approval trees
• Approvers may have approvals in multiple trees
• On approval or decline, comments may be added to requisition
• History maintained of all actions
• Requisitions approved at top level may automatically create Purchase Orders or be left in Ready to Order folder
• Multiple requisitions may be combined in purchasing module

Utility Billing

• Define late and other fees to be automatically calculated and generated.
• Define your own statements. Forms can contain logos and other graphical elements.
• Real time update of all payments and adjustments.
• Create your own activity and receipt reports.
• Quickly review the status of any customer and associated loan balances.
• Automatic interface into your accounting system.

Video Overview