Fleetio

Video Overview

Features

Collaboration

• Comments and Notifications: Leave notes and comments on vehicles, fuel & maintenance records, vendors, etc. Other users can subscribe and receive email notifications when a comment is added.

Contact Management

• Employee and Driver Management: Keep detailed records about employees, including custom fields, photos, and documents. Set reminders for important dates, like license renewals or drug tests. Assign drivers to vehicles and maintain assignment history.
• Vendor Management: Track important details about 3rd-party service providers, fuel vendors, in-house groups, or cost centers.

Fuel Management

• Fuel Economy Tracking: Fuel economy (MPG, km/L & L/100km) is automatically calculated for each fill-up.
• Import Fuel Transactions: Import fuel data from a spreadsheet. Create reusable templates and quickly import data from the same source on a regular basis.
• Fuel Card Integrations: Fuel data is automatically imported from supported fuel cards. Updates from the pump trigger maintenance alerts, and odometer validation ensures accurate fuel reporting. Notifications are sent when invalid mileages are detected so they can be corrected - improving fuel economy metrics.

Maintenance and Repair Tracking

• Email Reminders: Set up reminder notifications for any service task (e.g., oil change, PM-A, etc.). Subscribe multiple users to any reminder, including renewal reminders (tag renewal, insurance, etc.).
• Work Order Management: Plan, schedule & carry out maintenance.
• Vehicle Defect Reporting: Users can report problems with a vehicle, such as “brakes making noise” or “cracked windshield” – from their phone.

Vehicle Profiles

• All Equipment Details: Store everything from purchase or lease details, operating expenses, status history, driver assignments, and important dates all in one place.
• Documents and Photos: Upload lease contracts, warranty details, and other important documents. Add photos to help identify vehicles or record damage.
• Real-time Cost Per Mile: Cost per mile (or kilometer or hour) is automatically calculated for each vehicle.

Pricing

• Essential: $4/vehicle/month, billed annually, $5/vehicle/month, billed monthly.
• Professional: $7/vehicle/month, billed annually.
• Premium: $10/vehicle/month, billed annually.
• There is a 14-day free trial available.