Fund EZ

Features

• Daily transaction journal reports
• Balance due and aging reports for payables and receivables
• Columnar consolidating financial statements
• Standard nonprofit financial statements
• FASB 117 financial statements
• Custom financial statements
• Pre and post allocated financial statements
• Budget comparison reports with variances
• Budget comparison reports with unexpended amounts
• General ledger detail and summary reports
• Encumbrance ledgers and PO reports
• Trial balance reports

Accounts Payable

• Manage vendors, add/edit accounts payable invoices for purchases, charge invoices to an unlimited number of funds or control accounts.
• Utilize direct allocations to memorize account distributions, up to 999 details per allocation, in all A/P transaction journals.
• Automatic pop-up of open purchase orders by line number, upon selecting the vendor.
• Schedule pending A/P computer checks by selecting individual invoices or by group.
• Perform cash requirement procedures and print either pre-printed or MICR computer checks.
• Void checks and adjust invoices with automatic credit/debit memos.
• Auto-create, edit, and print 1099 and 1096 IRS approved forms.
• Print all vendor listings, invoice and check register reports, balance due reports, aging reports, cash transfer reports and cash basis expense reports.
• Fully integrated to the general ledger and purchase order modules.

Accounts Receivable

• Manage clients, add/edit accounts receivable bills to record revenue, to an unlimited number of funds or control accounts.
• Utilize direct allocations to memorize account distributions, up to 999 details per allocation, in all A/R transaction journals.
• Subdivide clients into agency groups for segregation on balance due reports.
• Open bills pick list automatically pops up in cash receipts when a client code is selected.
• Auto-create cash receipts function can create payments for open bills by any combination of batch #, bill date, fund, A/R account or agency.
• Adjust accounts receivable bills with automatic credit/debit memos.
• Print all client reports including listings, bill and cash receipt registers, balance due reports, aging and history reports.
• Fully integrated into general ledger, client billing, and HIPAA billing modules.

Allocations

• Allocate transactions using direct allocations at ‘point of entry.’
• Direct allocations work in all transaction screens across all accounting modules.
• Utilize fixed percentage, units of measure, direct amounts, or a combination of methods.
• Allocate admin or overhead expenses at period-end with indirect allocations.
• Select one or more chart of accounts levels to be used in the allocation, and disable irrelevant levels to simplify allocation instructions.
• Supports up to 999 ‘from/to’ transfers within each indirect allocation group.
• Allocate using fixed percentage, units of measure, weighted average of direct costs, weighted average of selected accounts or its inverse (ratio value method).
• Allocation targets can differ from source accounts to maintain pre-allocated amounts.
• Use up to 12 different allocation groups within one allocation - one for each month of the year.
• Allocate to new department levels not used in transaction entry to create a ‘new view’ of the organization.
• Allocate budgets along with actual dollars and print allocated budget comparisons with an option to include budget revisions.
• Print allocated financial statements and allocation distribution reports that display generated percentages to 10 decimal places.

Client Billing

• Enter billing orders and print billing invoices with varying ship-to addresses and up to 999 billing code lines per order.
• Unlimited length memos for each billing code allow detailed explanations of products or services sold.
• Set billing codes for goods or services sold with variable, fixed, or sliding scale pricing.
• Cost per unit can be calculated to three decimal places and fractional unit amounts and descriptions (e.g. dozen) are available.
• Assign default chart of accounts data to a billing code for the posting to the credit side (usually revenue) on A/R bills.
• Adjust billed invoices automatically by adjusting the quantity sold or adding new billing codes to existing invoices.
• Creates accounts receivable credit/debit memos for billing adjustments and appends details to original invoice for reprinting.
• Create recurring billings for groups of clients with user-defined billing details and frequency control.
• Print order, invoice and sales reports as well as statements of accounts and statements of client activity.
• Fully integrated to the FUND E-Z accounts receivable module.

Fund Raising

• Track donors and their attributes.
• Track donations and other donor activities.
• Track pledges and pledge receivable balances.
• Integrate donation, pledge and adjustment activity with FUND E-Z accounting.
• Import donor, donation and pledge information from external files.
• Use the built-in word processor to send mail-merge acknowledgements to donors.
• Report on fundraising information using variable search and sort criteria.
• Integrate into the data access component for custom reports, exports, and data analysis.

General Ledger

• Record bank deposits and manual checks and adjust journal entries.
• Utilize direct allocations to memorize account distributions, up to 999 details per allocation, across all transaction journals. Budget management: auto-create budgets, mass update budgets, edit budgets, add and post budget revisions, and print budget analysis reports.
• Perform unlimited automatic bank reconciliations, reconcile one cash account across funds, auto-clear cash items, and print reconciliation reports.
• Print GL source journals, trial balances, account detail and general ledger reports with running balances, print financial statements and budget reports.
• Create custom column and row codes for financial statement formatting.
• Create filter and sequence codes for unlimited filtering and sorting of report information.
• Set up and print FASB 117 financial statements.
• Fully integrated to all other FUND E-Z accounting modules.

Purchase Orders

• Enter and print purchase orders with unlimited ship-to addresses with up to 999 products per PO.
• Update quantity of goods received, auto or manually close POs, either one PO line at a time or entire PO with one click. Product codes can apply to all vendors or be restricted to one vendor, and pricing can be variable or fixed.
• Assign default chart of accounts data to a product code or use a direct allocation to assign split distributions.
• Encumbrance ledger account distributions can be edited directly from the PO with a pop-up.
• Enable the auto-close PO feature to ensure that postings to the encumbrance ledger do not exceed earmarked monies.
• Print purchase orders, PO registers, PO history, goods received and encumbrance ledger reports.
• Encumbered columns on budget comparison reports are used to display ‘worse-case scenario’ variances.
• Fully integrated to the FUND E-Z accounts payable module.

Utilities

• Backup utility creates a compressed *.fbk file that can be saved to any drive, folder and file name at any time.
• Restore utility warns against overwriting data and requires supervisor password rights to execute and access rights to view restored data.
• Import fixed width data or comma delimited data, which utilizes a flexible user-defined import spec to map fields.
• Import general journal entries, cash receipts, cash disbursements, invoices, bills, clients, vendors, donors, budgets, and billing claims with full data validation, error reports, and success reports.
• Export capabilities for all reports to numerous formats and applications including MS Word, Excel, Lotus, Adobe Acrobat, CSV files, and more.
• A full suite of security tools is included, including data integrity checkers, recreation of system indexes, recreation of GL net activity files, data cleaners, and data editing tools.
• The remove obsolete data function deletes old fiscal years and properly maintains bank reconciliations, accounts payable and accounts receivable transactions that straddle the remove date.