PayHOA
3 Reviews 5/5 ★ ★ ★ ★ ★A cloud-based community management software that handles online payments, accounting, and communications for self-managed and professionally managed HOAs.
Product Overview
PayHOA is a leading all-in-one community management software built specifically for self- managed HOAs, COAs, POAs, and professional community association managers. Designed to simplify and scale day-to-day operations, PayHOA centralizes everything in one platform, including invoicing, online payments, accounting, voting, requests, violations, compliance, websites management, and more.
Whether your board is led by volunteers, elected members, or supported by a property manager, PayHOA enables leadership to run communities with ease, accuracy, and professionalism–no accounting degree or IT expertise required. With an intuitive interface, automated workflows, and powerful reporting tools, PayHOA helps eliminate manual processes, reduce costs, and save valuable time.
Pros
- All-in-one platform for accounting, payments, and management
- Intuitive and easy-to-use interface
- Affordable prices for small to midsized associations
- Real-time financial data with audit trails for visibility
Cons
- Limited customization for complex workflows
- Not built to scale for enterprise PMCs
- Feature depth varies by module
Target Market
Self-managed HOAs, COAs, and POAs looking to modernize operations without breaking the bank, plus small to mid-sized management companies seeking an intuitive, all-in-one platform for community management that scales with their business.Not Recommended For
Enterprise property management companies managing 100+ communities with complex, custom workflows, or associations requiring highly specialized industry-specific integrations beyond standard community management needs.Key Features
Financial
- Accounting: Use cash or accrual-based accounting with automated bank reconiliation, GL, AP, and a customizable chart of accounts.
- Invoicing and Payments: Set up recurring or one-time invoices and automatic late fees or early discounts. Homeowners can enable autopay so they never miss a payment.
- Budgets and Reports: It offers 40+ reports to see real time financial data. Compare budgets to actuals, and export data in PDF or Excel.
Communications
- Message Boards: You and the homeowners can post bulletin board messages, form group communications, and have discussions on open forums.
- Website Builder: Create a customized website that homeowners can use to communicate with you. It includes an AI chatbot that answers their questions 24/7.
- Mailroom: Send mail through the platform to track USPS delivery status. Create customized mail to maintain a professional status when sending invoices or custom documents.
Management
- Violations: Create violations using unlimited custom templates and statuses. Send and track fines right from the HOA portal.
- Request Forms: Streamline the request process with digital forms for architectural and maintenance requests.
- Owner Portal: Homeowners can view documents, set up autopay, and see the message board from one place.
- Voting and Surveys: Surveys are fully customizable, and use paper and digital ballots so everyone gets the chance to vote.
Pricing
PayHOA offers flat-rate pricing based on your community size. Every package includes all core features, including invoicing, payments, accounting, communication tools, violations, requests, and more. A 30-day free trial is available.
Pricing starts at $49/month, billed annually, or $54/month, billed monthly, for 1-25 units. The cost increases with additional units, with 500+ unit communities priced at $0.55/unit/month.
Optional add-ons are available for services like professional bookkeeping, tax filing, and resale documents.
Video Overview
Product Overview
Developer Overview
User Reviews of PayHOA
Write a Review
Hard to imagine managing without it
Transitioning from Excel to PayHOA felt heavenly. It’s hard to imagine managing without it.
Saved lots of time and money
The time and money saved is difficult to state…because it’s so massive.
Very easy to migrate
We realized PayHOA made it simple–and I’ve done a lot of corporate migrations in my life. This was easy.
