The Best Association Management Software

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Engage AMS Screenshot

Engage AMS

Engage AMS is software for running small to medium-sized, member-based organizations. This SaaS platform includes functionality from website content editing to membership applications, dues, to event registrations as well as back-end reporting on all of the above. In addition, the included high-touch service and support helps ensure administrative success. Engage AMS is a solid, inexpensive SaaS out-of-the-box. Unlike others, it can be customized to meet specific needs. The fully response web
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Starting Price
$2,999/year
Client OS
Web
Deployment
Cloud or On-Premises
GrowthZone AMS Screenshot

GrowthZone AMS

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GrowthZone AMS is a web-based association management system that will help you manage your organization’s day-to-day operations, grow your membership base, and keep existing members engaged. Video Overview ; Features Core Modules: ;; Productivity Modules ;; and Premium Modules ;. ; and Price . Video Overview ; Features Core Modules: ;; Productivity Modules ;; and Premium Modules ;. ; and Price . Core Modules: ;; Productivity Modules ;; and Premium Modules ;. Events Management; Contacts
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Starting Price
$199/month
Client OS
Web
Deployment
Cloud Hosted
MemberClicks Screenshot

MemberClicks

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MemberClicks is a membership management solution that has all the tools your organization needs including custom website designs, online member communities, event registration, and membership databases. @youtube Membership Database; Automated Dues Renewals and Member Application Processes; Email Marketing Capabilities; Event Registration; Member Website & CMS; Member Engagement Community; Custom Membership Reports; and Accounting & Payment Processing. Professional Associations; Trade
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Starting Price
$275/month
Client OS
Web
Deployment
Cloud Hosted
iMIS Screenshot

iMIS

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iMIS EMS is the world’s #1 association and non-profit software solution, and the only Engagement Management System (EMS)™—fusing database management and web publishing into a single system—leading to operational efficiencies, revenue growth, and continuous performance improvement. Harnessing the power of Microsoft Azure’s cloud platform, iMIS EMS is purpose-built to meet the most important challenge facing associations and non-profits—Engagement. iMIS EMS unifies your member and donor data,
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Starting Price
$200/user/month
Client OS
Web
Deployment
Cloud or On-Premises
netForum Pro Screenshot
You need an efficient association management system that makes it easy to manage your members and drive your association’s success - not one that consumes your time and resources. This product is now sold as NetForum Enterprise from Community Brands. Please visit the new page for updated product information. That’s why Avectra created two levels of the 100% Web-based netFORUM software - one of which are designed and configured to meet your needs without the cost or complexity of customization:
Client OS
Web
Deployment
Cloud Hosted
NetForum Enterprise Screenshot

NetForum Enterprise

Managing your association has never been easier than with Avectra’s netFORUM Enterprise association management software (AMS). Engage your members and manage member accounts with advanced communication tools in an easy-to-use, Web-based system that you can access from anywhere, at anytime. With more than 30 modules designed for complete association management, from e-Commerce to e-Marketing and content management, netFORUM streamlines processes so that you can engage members, plan and execute
Client OS
Web
Deployment
Cloud Hosted
Promas Association Management Screenshot

Promas Association Management

The ASSOCIATION version of PROMAS is ideal for management companies with multiple clients as well as the self-managed association keeping their own records. This software was designed with Association needs in mind - it is not modified rental software. PROMAS Association offers the following features: Member history, receipt history, association history, bank account history, invoice history, check history, vendor history, and work order history.; These are not reports but live transactions that
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Starting Price
$300/year
Client OS
Windows
C3 Community Management Software Screenshot

C3 Community Management Software

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C3 is a community management software featuring financial management, accounts receivable and payable, budgeting, and reporting capabilities. The software handles delinquency processing, association management, work orders, and maintenance. C3 integrates with AvidXchange, allowing for more efficient payment automation and AP process optimization.
Client OS
Windows
Wild Apricot Screenshot

Wild Apricot

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Wild Apricot is web-based membership management software for small associations and nonprofit organizations to help manage membership, website, events and other activities. It offers a suite of tools for managing member databases, events, and financial transactions. The platform includes an automated member registration process, website building capabilities, and a range of management functionalities for admins and managers. A mobile app is available for iOS and Android devices, allowing remote accessibility when attending events or visiting multiple chapters or branches.
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Starting Price
$60/month
Client OS
Web
Deployment
Cloud Hosted
CRM for Members Screenshot
Protech Associates, Inc., a Microsoft Gold Certified ISV, provides The Complete Microsoft Solution for Associations to associations and member-based organizations. Protech’s solution, CRM for Members, is delivered within Microsoft CRM and features complete integration with Microsoft CRM, consistent navigation functionality, and an identical user interface. In short, CRM for Members has the exact same look and feel as Microsoft CRM, and operates in exactly the same way, guaranteeing rapid user
PropertyBoss Screenshot

PropertyBoss

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PropertyBoss is a property management software that caters mainly to mid-sized and large property managers. Key features cover different areas of proeprty management. There are accounting integration options to handle billing, invoicing, and financial management. There are also tools for activity tracking, communications, credit check, electronic payments, expense tracking, and manage insurance and lease details. Client and tenant portal​s allow renters to make payments or request maintenance. PropertyBoss offers differnt versions tailored for managing properties including affordable housing, apartment complexes, military housing, and more. There are specific tools for addressing the specific needs of commercial and residential property management. Integration with QuickBooks makes it easier to maintaining accurate property management records and business financial information.
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Starting Price
$100/month
Client OS
Windows, Web
Deployment
Cloud or On-Premises
Neigbrs Screenshot
Vinteum Software is the developer behind Vinteum Neighbors, a web and mobile solution that connects residents and property managers. Vinteum Software’s mission is to improve the quality of service provided by property managers and make their lives easier. Vinteum Software leverages the power of technology and efficiency, coupled with an incredible design, to create a dialogue between residents, boards of directors and property managers—this is achieved through killer tools like notices, a social
Starting Price
$30/user/month
Client OS
iOS, Android, Web
Deployment
Cloud Hosted
Join It Screenshot

Join It

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Join It is a membership management service that enables organizations to effectively keep track, manage, and grow their community. At it’s core, the software provides a simple database and dashboard interface for organization leaders to monitor developments in their membership. They then integrate this database context with best in class service providers to automate other essential components of an organization, like payment processing, email communication, and event organization. Simple
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Starting Price
$29/month
Client OS
iOS, Android, Web
Deployment
On-Premises
MembershipWorks Screenshot

MembershipWorks

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MembershipWorks is a cloud-based membership management software and website hosting solution. MembershipWorks will help with member-focused tasks like renewals, applications, communications, job boards, and managing member data. And it will help with executive tasks like budgeting, forecasting, event management, and marketing. And MembershipWorks can also help design and host your organization’s website. Select templates and layouts for the base design, and then drag and drop images and text
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Starting Price
Free
Client OS
Windows, macOS, iOS, Android, Web
Deployment
Cloud Hosted
Member365 Screenshot

Member365

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Member365 is a full-suite association management and member management software. It can handle storing and updating member information, and it can help members apply, renew, update, and cancel their memberships. But it can also help with things like surveys and votes, marketing, budgeting, event management, fundraising and donations, and more. Member365 helps automate several tasks, like building an email list or sending notifications to overdue members. Members will have tools in their own
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Starting Price
$149/month
Client OS
Windows, macOS, iOS, Android, Web
Deployment
Cloud Hosted
ChamberDesk Screenshot

ChamberDesk

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ChamberDesk is a membership management software designed for small to mid-sized organizations and associations. While ChamberDesk is great for chambers of commerce, it can be used for professional/trade organizations, HOA’s, clubs, and more. ChamberDesk helps automate tasks, aiding efficiency for smaller (and larger) offices. It can collect applications and store contact information for follow-ups. It can set up automated payments or renewals. It can track referalls and send out email marketing
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Starting Price
$258/month
Client OS
Windows, macOS, iOS, Android, Web
Deployment
Cloud Hosted
Brilliant Directories Screenshot

Brilliant Directories

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Brilliant Directories is a membership management software and website hosting service. It helps organizations manage member information and payments, design and run their websites, and run marketing campaigns. Brilliant Directories has templates to help build websites, and it provides suggestions to improve search engine optimization (SEO). Members can manage parts of their membership like applications, renewals, payments, and professional development. And organizations can manage their members,
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Starting Price
$145/month
Client OS
Windows, macOS, iOS, Android, Web
Deployment
Cloud Hosted
SilkStart Screenshot

SilkStart

SilkStart is an all-in-one non-profit and association management software. It collects, stores, and updates data on current, former, and future members, which helps with applications, renewals, updates, cancellations, payments, and more. It also helps by managing events; hosting job boards; letting members, donors and sponsors pay online; managing marketing campaigns; and more. Members will get their own portals to manage their accounts and make payments. And they can use tools to communicate
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Starting Price
$200/month
Client OS
Windows, macOS, iOS, Android, Web
Deployment
Cloud Hosted
YourMembership Screenshot

YourMembership

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YourMembership offers a full suite of membership management solutions for small to medium-sized organizations. It provides a range of easy-to-use features for both members and back offices, such as membership management, customer relationship management, membership marketing, event management, an online community, and analytics. The many customization options allow for tailored solutions to meet specific organizational needs. And its integration capabilities with various third-party apps streamline various administrative processes.
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Starting Price
$292/month
Client OS
Windows, macOS, iOS, Android, Web
Deployment
Cloud Hosted
MemberNova Screenshot

MemberNova

MemberNova is a one-stop-shop for cloud-based membership management software. It is built to manage memberships, help back office staff, and maintain websites. MemberNova’s tools work to attract and retain members, raise engagement between members, and improve services and an organization’s overall effectiveness. MemberNova helps manage events, publish content, create more effective marketing campaigns, give members their own portals, keep advanced member data, and build intuitive websites.
Client OS
Windows, macOS, iOS, Android, Web
Deployment
Cloud Hosted

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Buyer’s Guide

Associations and membership-based organizations need to ensure dues are paid on time, bring in new members, keep existing members engaged, manage ongoing events, and maintain accurate, organized records for the organization. Association management software is typically used by nonprofit organizations, HOAs, sports associations, trade associations, and student associations.

What is Association Management Software?

Association management software (AMS) is used by membership-based organizations to manage member contact information, keep track of donations and dues payments, and communicate with members and partners. An effective AMS will also automate redundant or time-consuming tasks including sending payment reminders, reporting and sending mass notifications via text, email, or social media to your member base.

Features of Association Management Systems

Basic Features

Feature Description
Dues Payment Management Track existing member dues payments. Send notifications for payment due dates and late payment notifications.
Member Management Collect new member applications, track existing member renewals, manage member-only content and events, and record member contact information.

Common Features

Feature Description
Event Management Online event registration, credit card payment processing for event tickets and fees, set up pricing for non-members and member discounts, and create a list of upcoming events on your website.
Communications Management Automate mass communication to members via e-mail blasts, text messages, social media, or regular mail. Send payment and renewal reminders, event date reminders, and application status updates automatically via e-mail or text messaging.

Advanced Features

Feature Description
Accounting Track income from donations and membership dues, and event expenses.
Fundraising Add donation forms to your website, track and collect donations or pledges, and manage donor records.
Content Management System (CMS) Create and publish new web content. You can also control who can access the new content.

Collect Membership Fees and Dues Online

Association management software solutions allow your members to pay fees and dues online. Payments can be set-up to be automatically debited, so you can save time making sure payments are made on time. You can also have automatic notifications set up to inform members of due dates, provide payment reminders, and notify members of past-due payments. If a member is late with a payment, late fees can be automatically added to the member’s account.

Outstanding payments screen in iMIS
iMIS page displaying list of payments due for membership renewal.

Improve Member Engagement

AMS systems improve member engagement with effective communication tools and marketing functionality that helps you get your message across. Email marketing and targeted marketing campaigns are easier with association management software. You can create custom, personalized content that appeals to your member base and keeps them engaged.

Association management systems make it easier to gather, store, and retrieve data about your members. You can use this data to work on member engagement and deploy strategies to retain existing members. A survey by ORI found that out of association leaders surveyed, 25% stated changing member expectations, 23% stated lack of capacity to analyze data, 20% stated lack of data about members, and 19% stated lack of easy access to existing data as their #1 challenge in understanding members.

Email templating in Wild Apricot
Email templating in Wild Apricot

Better Record Keeping and Data Management

Association management software systems keep all the important information your organization needs securely within the system. You’ll be able to store and access member information, applications, dues and non-dues payments, marketing materials, and web content.

Basic member information example from Engage AMS
Basic member information example from Engage AMS.

Built-in Content Management Systems

(CMS) Effective Database Management’s 2012 article “Five Significant Trends in Association Management Software”, more association management solutions have been including CMS functionality as a part of their solution. More associations are choosing to use the content management tools within their association management system because the built-in CMS is easier to use and tailored towards member-based organizations.

CMS in Wild Apricot
CMS in Wild Apricot

What Does Your Organization Need?

The association management solution you need depends on the type of association-based membership organization you run:

Organization/Association Type: What to Look For:
Homeowners Associations (HOAs) and Condo Associations Find software that tracks dues payments, board members, and violations.
Sports Associations Sports association management software will be very specialized. Functionality to look for includes event management, scheduling for fields or facilities, payment processing for tickets or membership dues, and tracking player registration.
Trade Associations (Or Industry Associations) Industry trade associations need a solution with a good contact management system that will keep member info up to date and help you network with peers in your industry.
Student Associations Find software that lets council members manage events, report on student engagement, and send campus-wide updates via social media or email to teachers, students, and other staff.

Free and Open Source Association Management Software

Free association management software is great for organizations with a small staff and very few members. As your organization grows, however, you will quickly outgrow free versions for more robust solutions.

Some examples of free association management software solutions include:

  • Wild Apricot - A free plan for Wild Apricot is available that holds up to 50 contacts max, and can have only 1 admin. The free version excludes important features like online payments, custom domains, scheduled emails, online store, mobile apps, and site search functionality. If your organization needs any of those features, you will need to be on one of the paid plans.

  • Bitrix24 - A free, cloud-based version is available for start-ups that need access for up to 12 users. Some of the functionality in the free version includes email collaboration, polls, group chats, online file storage, and event planner. Paid plans are available for small to large organizations that offer more robust functionality, and can be on the cloud or an on-premise solution.

  • Tendenci - A free, open source option is available from Tendenci that also includes a content management system. Paid versions of Tendenci are also available starting at $199 per month.