Q7 Trucking Software

Q7 Trucking Software is a trucking business software for dispatch operations, fleet management, office productivity, and mobile logistics. The single-entry trucking system integrates dispatch operations with billing, payables, fleet management, and accounting features.

These features help all trucking and freight brokerage companies. Optional software components include document management, EDI, mileage interfaces, real-time reports, and state mileage import from ELD.

Video Overview

Q7 Trucking Software Features

Q7 is a true single-entry trucking software that integrates dispatch operations with billing, payables, fleet management, and accounting. Additional capabilities include mobile logistics, document management, fuel card interface, shipment status notifications, EDI, and more.

All included features are available as site license or on the cloud.

Order Management

Orders can be entered manually or imported from load tenders using the optional EDI component. Accommodates multi-stop loads and allows charges to be billed by the mile, weight, flat, piece or volume. Built-in rate charts permit automatic calculation of customer charges including fuel surcharges.

Included is a powerful freight quotation system that’s ideal for freight brokers or anyone else interested in building a comprehensive customer quote database. Quotations can be emailed (optional), faxed or printed and can be converted to live orders.

Truckload Dispatch

Advanced load planning provisions allow you to quickly match loads to trucks, pre-assign loads, track out-of-service for drivers and equipment and manage driver schedules.

Truckload Dispatch maintains and displays current positions of tractors, trailers (including pools), carriers and drivers. Check calls can be posted manually or via GPS systems for real-time accuracy.

Color coded safety notifications warn of approaching or expired safety dates, keeping your drivers and equipment moving.

Brokerage Dispatch

User-friendly dispatch console displays up-to-the-minute status of load progress and provides instant access to customer and carrier contact information.

Carrier insurance, SAFER status, contract on file and other critical carrier qualification data is maintained and directly linked to Brokerage Dispatch. Load assignments to unqualified carriers can be denied or allowed based on your business rules.

A comprehensive search provision lets you quickly identify the best carrier for a particular load. Isolate the carrier providing service for a designated lane along with pay rates, revenue and trailer availability.

Professional looking carrier confirmations detail load specifics including pickup and delivery times, directions and pay. Load Confirmations can be customized to the format of your choice and emailed (optional) or faxed directly to the carrier.

LTL Dispatch

Features LTL cross docking, ideal for applications where local pickups are consolidated and manifested for outbound dispatch. A detailed trip manifest can be printed or emailed (optional) directly to the driver.

Advanced load planning features allow you to quickly match loads to trucks, pre-assign loads, track out-of-service for drivers and equipment and manage driver schedules.

LTL Dispatch includes provisions for tracking current positions of tractors, trailers (including pools), carriers and drivers. Check calls can be posted manually or via GPS systems for real-time accuracy.

LTL Dispatch is seamlessly connected to driver and equipment safety statistics. Color coded warnings of approaching or expired safety dates keep drivers and equipment moving.

Freight Billing

Produces professional looking customer invoices that can be emailed (optional), printed or faxed. Supports single and batch invoicing and allows invoices to be customized using the built-in report editor.

Sales reporting tools include analysis and control reports that provide up-to-the-minute sales information by customer, invoice number and sales category.

The optional Document Imaging system allows proof of delivery documents to be scanned and included with customer invoices.

Pay Settlement

Gives you complete control over carrier and driver pay processes, allowing you to choose what to pay and when. Handles pay to company and contract drivers as well as carriers and salespeople.

Supports pay by the mile, revenue, flat, piece or volume. Can automatically apply fuel, advance and repair deductions and has the ability to include recurring deductions such as insurance, 401k and garnishments.

Concise driver settlement sheets provide your drivers and carriers with an easy to read summary of pay, deductions and reimbursements. You can email (optional), fax or print settlements and re-print them at any time. Settlements can be customized to your specific needs using the built-in report editor.

Fuel and Mileage

Fuel purchases can be entered manually or imported from any of the popular fuel card services using the optional Fuel Card Interface. Driver deductions are created automatically for applicable fuel purchases and cash advances. Fuel costs are tracked by driver, tractor and trip.

Detailed truck mileage records are maintained for regulatory and analytical purposes. State mileage can be entered manually or generated with the optional Mileage Interface. Tracks odometer readings and provides cross-check to state mileage totals.

The IFTA Tax Report, Mileage Report, Tractor MPG and Fuel Purchases Report make quarterly fuel tax preparation quick and easy.

Fleet Maintenance

Includes a detailed equipment profile that tracks key information about tractors, trailers and other fleet assets. Identity, specifications, registration, maintenance and insurance data are available instantly when you need it.

A comprehensive repair order system manages shop and road-work repair costs by unit number, category and driver. Also allows estimates and billing of repairs to outside customers with automated parts markup.

Maintenance schedules help keep your fleet current, avoiding costly emergency repairs. The system notifies you, in advance, when routine maintenance services are required. Maintenance schedules can be triggered by miles and/or time and are able to be copied across multiple units.

The built-in inventory system tracks part activity including on hand levels, cost, usage, reorder points and suppliers. Shop inventory is automatically adjusted as repair orders and purchases are processed. Supports actual and average inventory costing methods and includes a provision for making inventory adjustments.

Safety

Maintains and reports critical driver, carrier and equipment safety and compliance information including license, reviews, drug tests, physicals, authority, insurance, registration and more. The system alerts dispatch operations of upcoming expirations and other safety issues.

Driver, carrier and equipment safety reports help you head off costly down time due to a safety violation. Reports include Driver and Vehicle Safety Report, Safety Notifications, Insurance, Registration and Inspection Reports.

Accounting

• Accounts Receivable tracks customer invoices, payments and account adjustments. Instantly query customer’s current balance and credit limit. Print or email (optional) customer statements, with interest on past due accounts.
• Accounts Payable allows you to create purchase orders, track vendor invoices, pay bills and project cash flow. Handles recurring expenses including loan payments.
• Banking includes a flexible check writing system for issuing operating and payroll checks, or remitting payments electronically using the optional Direct Deposit module.
• General Ledger with corporate Income Statement, Balance Sheet and Trial Balance with year to date comparisons and department reporting capabilities.

Payroll

Includes a detailed employee profile which tracks name and contact info, applicable taxes, deductions and other key personnel data. Sort, search, filter and reporting tools allow you to access employee information quickly and efficiently.

Accommodates hourly, salary, mile, percent of revenue and flat pay methods. Handles recurring employee deductions and tracks tax exempt deductions such as health insurance and 401k plans. The Payroll Journal provides detailed and summary reporting of all payroll transactions.

Management Reporting

Includes a wealth of reports that allow you to analyze operations profitability by customer, driver, carrier, tractor and trailer. Evaluate revenue, profit per mile, carrier cost, fuel, repairs and more.

Corporate income statement, balance sheet and visual snapshots of key operations and financial statistics keep you informed of the big picture.