Gravity Software Review: Pros and Cons, Features
While Gravity Software may not be a top pick for small, single-entity companies, it stands out for multi-location businesses seeking advanced features. Its cloud-based system impresses with multi-entity and multi-currency functionalities designed for intricate accounting needs.
The seamless integration with Microsoft Power Platform and data-driven reporting are strong points. But, for those who don’t need such complexity, Gravity might feel excessive–both in functionality and cost.
- Automated reconciliation
- Mobile accessibility
- Seamless multi-entity management
- Dedicated support portal, online help system, video libraries
- Cost-effective plans
- Not ideal for single-location businesses or small nonprofits
- No in-house payroll
- Mandatory Microsoft Power licensing
- Discounted nonprofit pricing only applies to qualifying 501(c)(3) organizations
- Developer Gravity Software
- Client OS Web
- Deployment Cloud Hosted
What is Gravity Software?
Gravity Software is a scalable, cloud-based multi-entity accounting solution on the Microsoft Power Platform. Ideal for mid-market companies and multi-entity businesses outgrowing solutions like QuickBooks, it supports 1 to 500 users.
Its features include efficient multi-entity management, reporting with standard and complex customizable reports, and integration with Microsoft Dynamics 365 CRM. By offering customizable fields and screens, it provides flexibility to cater to diverse business needs.
Gravity Software represents a dynamic and efficient choice for businesses seeking advanced accounting capabilities.
Who Is It For?
Gravity Software is ideally positioned to serve mid-market businesses, particularly those in a transitional phase, outgrowing entry-level solutions like QuickBooks but not yet ready for the expense and complexity of larger enterprise systems. It provides the perfect balance of functionality and affordability, supporting anywhere from 5 to 500 users.
In addition, Gravity Software shines in catering to businesses with a multi-entity structure. Whether your organization has multiple locations, departments, or legal entities, Gravity Software’s unique architecture facilitates easy management of inter-company transactions, consolidated financial reporting, and a shared chart of accounts. This makes it attractive for growing businesses, franchises, holding companies, and enterprises with several branches or divisions.
Our Ratings
| Usability - 10 | Runs on Microsoft Dynamics interface; easy to use journal entries; Excel compatibility; intuitive interface; can navigate to different entities under the same login |
| Support - 10 | Support included in annual fee; support channels accessible directly in software; includes help center guides and contact information. |
| Scalability - 8 | Best used by companies who've outgrown QuickBooks; best fit is companies with multiple entities or whom need multi-currency; will work for small businesses but cost may not be justifiable; companies with over 500 users may require an enterprise software |
| Security - 10 | Robust security measures; predefined security roles; controlled user access via access roles included out of box; in-depth audit trails; enhanced security via Microsoft updates and enhancements; single sign-on user security. |
| Value - 8 | Mid-tier pricing targeting those who need a step above a small business software such as QuickBooks; must pay additional charge for every 5 entities; additional modules cost extra; custom and specialized power BI reports would need to be built out for a fee |
| Performance - 9 | Software was fast and responsive; simple tasks could be accomplished quickly; reporting dashboards quickly populated |
| Key Features - 9 | Strong multi-company functionality; provides multi-currency bookkeeping and conversion for international businesses; intuitive navigation lets you switch between entities quickly without logging into separate company files; |
Multi-entity Capabilities
Gravity Software stands out with its robust multi-entity capabilities, specifically designed for mid-market companies. It excels at handling businesses with multiple locations, franchises, or consolidated organizations, providing a seamless solution for managing multiple entities under one platform. The multi-entity feature allows for real-time financial reporting across all entities, offering users an instant snapshot of their financial status across the board. It also helps streamline processes by avoiding duplicative entries, leading to increased efficiency and accuracy.
Extensive Reporting Capabilities
Gravity Software provides comprehensive and customizable reporting capabilities. It offers standard financial reports like Profit & Loss, Balance Sheet, and Cash Flow, and also has an advanced financial report writer that can generate multi-dimensional reports. These are critical for businesses with multiple entities, providing in-depth insights and analytics. Gravity also leverages Power BI for dashboards and more complex analytics, creating a tool for decision-makers.
Customizable Fields and Screens
Gravity Software offers customizable fields and screens, adding flexibility to cater to specific business needs. It allows businesses to create custom fields and screens without needing to know programming or coding. This feature lets companies tailor the software to their unique requirements, increasing productivity and efficiency.
AP Automation
Gravity Software has officially launched its comprehensive Accounts Payable (AP) automation feature, providing users with tools to streamline their AP processes. This new functionality focuses on two critical aspects: automating the conversion of vendor documents into data and facilitating electronic payments.
Each customer has a unique email address, enabling vendors to send PDF invoices directly. With the integration of Microsoft’s AI engine, these documents are automatically converted into data, accompanied by a confidence score that indicates the accuracy of the translation.
Additionally, Gravity Software leverages Microsoft’s Power Automate workflows to simplify the approval process. Approvers can now receive email notifications containing invoice details and approve or reject invoices directly from the email, eliminating the need to log into the software and significantly improving operational efficiency.
Furthermore, Gravity has also released its Direct ACH Payment Processing feature, enabling users to make electronic payments seamlessly, enhancing the overall accounts payable process by offering more efficient and secure payment options.
Pricing Plans
Gravity Software follows a transparent, subscription-based pricing model with no hidden costs. The pricing tiers are designed to scale as per the size and need of a business, ranging from a single user to up to however many are required.
Interestingly, they also offer special pricing for non-profit organizations that meet Microsoft’s non-profit eligibility requirements, such as being a 501c3. In such cases, a significant discount is offered for licenses.
It should be noted that while Gravity Software’s pricing includes full upgrades and support, the cost of Microsoft Power platform licenses, which Gravity runs on, is additional. However, Gravity Software assists clients in purchasing these licenses.
Gravity also charges an additional fee for add-on modules:
- AP Automation: $0.29/transaction
- Direct ACH Payment: $0.49/transaction
- Fixed Assets: $100/month
- Job Costing: $100/month
- Payment Portal: $50/month
- Requisition Management:$200/month
- Revenue Recognition: $100/month
- Subscription Billing: $100/month
| Plan | Monthly Cost | Additional Costs |
| Starter | $375/month |
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| Power Apps User | $355/month |
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| Nonprofit | $210/month |
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Alternatives
Summary
Gravity Software, a cloud-based accounting solution, caters to mid-sized businesses transitioning from simpler systems like QuickBooks. It excels in handling complex accounting needs with multi-entity, multi-currency support, and integrates with the Microsoft Power Platform for data-driven reporting and CRM functionalities. However, small businesses with simpler accounting needs might not find it cost-effective. It offers extensive support resources, planned enhancements like Accounts Payable automation, and a flexible pricing model based on business size and needs.
User Reviews of Gravity Software
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Gravity Software Review
Gravity has completely simplified our business processes, and other organizations that manage multiple companies surely could benefit from their multi-entity features, reporting capabilities, and customizable dashboards.
Gravity Software Review
We’re now able to get our (previous) months closed by the fourth day of each month, with all reports printed and everything ready to go.
We had long outgrown QuickBooks
Gravity Software has been a great fit for our company as we expand our entities. We had long outgrown QuickBooks but didn’t quite require an expensive and overly complex enterprise application. We’ve been able to streamline our internal accounting processes based on the capabilities of Gravity. We’ve eliminated (at least) two outside programs/processes that we previously utilized for reporting purposes.
Gravity is the PERFECT solution for small to medium size businesses
If you’re a small to medium size business who does or does not need multi-entity functionality and you’re looking for an accounting solution with hardly any restrictions, you HAVE to consider Gravity Software. Being able to implement Gravity with little cost has been the biggest help for our growing dental practice. Some packages cost tens of thousands of dollars – Gravity is the PERFECT solution, from a financial standpoint, for small to medium size businesses with multiple locations.
This solution fills a void for mid-sized companies
QuickBooks and Sage couldn’t handle our multiple entity needs. We had to log in and out of different applications to get the needed data and we wanted to run consolidated financials.
With Gravity, our month-end and year-end audits provide us with one database to manage. This solution fills a void for mid-sized companies needing accounting software. It provides us with ERP functionalities at an affordable price.
Gravity is there to fill that hole
I’ve worked with accounting software for 25 years. There’s been a hole in the market for growing businesses… mostly companies that have outgrown the current standard (QuickBooks) at the entrepreneurial level but don’t have a product to go to except the higher level products like Great Plains and Sage and so on.
Gravity is there to fill that hole and provide a platform for companies that need more sophistication than QuickBooks can offer, more security, and more features, but do not want the complexity of a large accounting system.
We’re written on the Microsoft CRM platform, and that gives us customization capabilities for end-users. The end user can write their own workflow on top of their application to do their own approval processes and add fields to a screen. It’s a very simple process.
We’ve tried to price the product in-between. QuickBooks is pretty inexpensive for the online level, but Dynamics GP and Sage are $200-300/month/user, and we’re about $100/month/user with more security and a customizable platform.
