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QuickBooks Enterprise

A full accounting software system designed by Intuit for small through mid-size organizations and divisions of larger companies.
Questions about QuickBooks Enterprise? Call (800) 827-1151 and talk to a software expert now.

QuickBooks Enterprise Solutions offers the most comprehensive business management tools for growing businesses with up to 30 simultaneous users. Enterprise Solutions allows you to customize any of the 120+ built-in Reports and forms to look the way you want.

Enterprise Solutions also integrates with a broad number of QuickBooks compatible business applications to provide solutions for your business. The system will help you streamline all the critical operations of your business, including finances, inventory, sales, purchasing and payroll. The system will go far beyond traditional financial management, leveraging technologies to help you manage your sales opportunities and activities, inventory across multiple warehouses, and workers in the field.

The system features 13 predefined user roles, giving you the ability to easily setup users of the system. These user roles then allow you to limit access to various parts of the software, based on that user’s role. Predefined roles include:

  • Accountant
  • Accounts Payable
  • Accounts Receivable
  • Banking
  • Finance
  • Full Access
  • Inventory
  • Payroll Manager
  • Payroll Processor
  • Purchasing
  • Sales
  • Time Tracking
  • View-only.

QuickBooks Enterprise uses a powerful, industry-standard SQL database to support your business and its growth. The database is a relational database that uses client-server technology in multi-user mode to coordinate and manage access to the company file. You don’t have to worry about complex database installation and access, and you don’t need to know SQL to use it.

Bills of Materials (BOM)

In the system you are able to create Bills of Materials (BOMs) or kits, which will track the inventory items needed to build completed goods. The system will also track all costs associated with these items so you can charge the most appropriate price for each product. The system allows you to include both material and non-material costs (labor/overhead) allowing to further hone your pricing skills. As you build finished goods, Enterprise Solutions automatically deducts component items from your inventory and alerts you when it’s time to re-order, or when there aren’t enough components for an assembly.

Fixed asset tracking

Fixed Asset tracking is fully integrated into QuickBooks Enterprise Solutions, so you can manage your fixed assets, such as equipment, trucks, cash registers, and computers, from cradle to grave. The system allows you can enter fixed assets, calculate depreciation, record asset purchases and sales, and print reports. You can also compute depreciation for up to six asset bases, including federal, state, book, and AMT.

General Ledger

The General Ledger in QuickBooks Enterprise will construct a complete and accurate audit trail for your company. This log of all transactions gives you the abilty to: produce reports, process sales, track purchases/inventory, and process both payables and receivables.

The always on audit trail will vastly reduce the amount of time you spend investigating changes to your Enterprise files. This will help you protect against employee fraud while simultaneously detecting any errors in employee entry of data.

Inventory tracking

The Inventory capabilities of QuickBooks Enterprise will give you all the tools you need to properly track your products from purchase to sale. The inventory stock status report will tell you exactly what inventory needs to be reordered. The system allows you to see the quantities on-hand, on sales order, and on purchase order for each item. You are able to set reorder points which will automatically alert you when new inventory items need to be purchased. The ability to track manufacturer’s part numbers allows you to avoid errors in ordering, while cutting out the wasted time spent looking up correct product numbers.

QuickBooks Enterprise is fully EDI capable using TrueCommerce EDI. Electronic Data Internchange (EDI) is quickly becoming the most widely-used form of business-to-business electronic commerce to automate order processing. TrueCommerce EDI setup and integration within Enterprise Solutions is easy and reliable. TrueCommerce EDI includes access to free, unlimited phone support from knowledgeable EDI professionals. The system will allow you to vastly optimize your order fulfillment process, while greatly increasing efficiency and lowering annual costs.


QuickBooks Enterprise will track all of your payment obligations giving you the knowledge you need to properly budget your capital. The system is capable of tracking hundreds of thousands of vendors. The system will automatically track every purchase until an item is received and your vendor is paid. The system allows you to setup payment date reminders, and turn each bill entry into a check with a single click.

Payroll and Employee Management

QuickBooks Enterprise has very simplistic yet effective payroll processing tools. The system will allow you to setup the payroll process and streamline activities to automate your payroll processing. The system is capable of depositing wages directly into employee bank accounts.

The system features an Employee Center which is a single screen of all your vital employee details. QuickBooks Enterprise will give you added protection against lawsuits because it will store all employee information, documenting compliance in one central location. By tracking information relating to: recruiting, hiring, compensation, benefits, employee relations, and termination, you can ensure that you have the proper legal documentation to fight any lawsuits. You are capable of easily tracking employee information by entering employment data, emergency contacts, current and historical compensation, and payroll status, and personal information into the system.


QuickBooks Enterprise will track all your customers, even if you have well over 100,000+. Customer information is stored and available for access through one simple screen. You are able to see what each customer owes, along with an entire transaction history (estimates, invoices, received payments, and more). The Customer Center can be filtered by any custom filtering rule, otherwise the system allows you to sort by: active customers, open balance or invoice, or received payments.


QuickBooks Enterprise will give you an up to date view of the information you desire. With over 120 standard reports you will be able to find your company’s most telling data. With a purchase of Intuit Business Analysis ES you will be given the ability to create completely customizable reports. All reports can be exported to Excel or any other spreadsheet software, allowing you to make global changes .

For your multi-location company QuickBooks Enterprise gives you the ability to consolidate financial reports in one easy step. All you need to do is select a report and the data files to draw from, QuickBooks will then create an Excel spreadsheet with a column for each location and a summation column.

Some of the standard reports available in the system include:

* Profit and Loss
* Forecast vs. Actual Budget
* Statement of Cash Flows
* A/R Aging Detail,

Sales Order Tracking

QuickBooks Enterprise makes the creation of estimates, sales orders and invoices as simplistic as possible. The system will allow you to send any of these documents to your customers without ever leaving QuickBooks Enterprise. With the goal of saving time, you are able to duplicate or edit any past estimate. Furthermore, estimates an be automatically turned into invoices; and sales orders can prompt the automatic production of a purchase order or work order. The system will support hundreds of thousands of customers along with up to 200 shipping addresses per customer. Additionally, you can setup multiple email addresses for each customer making tasks like invoicing much less difficult.

The system allows you to setup custom pricing and billing levels for your customers. You are able to fine-tune the pricing for up to 100 types of customers/programs. Within the system any price level can be linked with any customer, prompting QuickBooks Enterprise to automatically apply the proper discount to estimates/invoices. This functionality also allows any service based business to bill for employee time at different rates. Rates are variable by client and service, giving you even more flexibility.

Easily see backordered items on purchase orders, invoices and other sales forms. Enterprise Solutions makes it easy to know exactly what still needs to be shipped and what you are still expecting from vendors.

Time and Billing

Using QuickBooks Time Tracker, youa re able to track and record all billable time within the QuickBooks Enterprise software. With Time Tracker your employees can enter their time remotely from any PC with an internet connection. These timesheets are then easily imported for billing and tracking.

Reviews of QuickBooks Enterprise

Shaye from S&R Trading says...

Wonderful, I like it very much.

The good: A lot of great features. What I like the best, other guys like different. For me, I have two warehouses, and I like to have location of inventory items. I like that feature of location offered.

The bad: Nothing to say

An anonymous QuickBooks Enterprise user says...

The solution did not satisfy us compared to the QB Online.

The good: Nothing. We went back to QB Online

The bad: Poor access to product, could not do what we wanted compared to QB Online. We had a hell of a time getting the thing up and running and could only find support from a company in India who was no help. We gave up and went back to QB online.

Janet says...

A supposedly easy to use accounting software package.

The good: Product has many more search functions than custom software we have used.

The bad: —Product could NOT provide a stack of work orders for customers requiring service on a regular cycle [ fire alarm & security systems ] in a given month. Outside programming has been required for this essential function.

—Tab, Enter, and Arrow Key functions are very unforgiving if you hit the wrong one.

—Software will not recognize dates that are not entered PRECISELY [ Example: If set up with this format 01/04/2014, software will NOT accept 01-04-14 or 01-04-2014 ].

—Contacts and phone numbers are not paired when imported from QB12 to QB13. Contact names are on one screen and phone numbers are on another [email protected]@@###

An anonymous QuickBooks Enterprise user from Hawaiian LandMark Images says...

The bad: the support is $1,000!

An anonymous QuickBooks Enterprise user from Rumbatime, LLC says...

QB Enterprise allows for tracking your accounting needs at a cost that is much less than a number of other solutions.

The good: The cost as compared to other solutions was a major determining factor. It is also easy to implement and use. Not a huge learning curve

The bad: Some of the reporting features don’t give everything needed. Can be customized to give better info