Knowify

Primary Features

Knowify’s construction budgeting software streamlines the creation of project budgets. Live cost tracking integrates with QuickBooks Online, itemizing expenses by project phase. Forecasting and tracking, along with job costing tools, provide visibility into financial changes as projects progress.

Budgeting & Bidding

• Create accurate project budgets and convert them into e-signable bids.
• Itemize costs for labor, materials, equipment, and subcontractors by project phase.
• Forecast and monitor project costs with job costing tools that update as hours are logged, purchase orders are processed, or customer payments are received.

Job Costing

• Log expenses from anywhere, mapped to project phases for real-time budget updates.
• Identify cost drivers and generate reports to find patterns and improve processes.
• Combine team management, accounts payable, and accounts receivable for a full view of project costs and profitability.
• Centrally manage project expenses and invoices, with receipts, time cards, and vendor bills logged by project, phase, date, and employee.

Project Management

• Monitor all active jobs from initial contact to final invoice, with tools for phase dependencies, production tracking, task assignments, and communication.
• Keep teams connected with daily logs showing project progress, labor details, weather, and photos.

Inventory and Equipment Management

• Manage equipment, parts, and permissions with tools designed for complex businesses.
• Create and track parts inventories to identify hidden costs and manage multiple franchises or business divisions from one account.
• Use Gantt charts to build project phases, create dependencies, and assign tasks to team members who log daily production notes.

Subcontractor Management:

• Organize and track subcontractors by project, managing documents like subcontracts and licenses with expiration dates.
• Assess subcontractors’ impact on the project’s bottom line with detailed reports.
• Create and share work orders connected to subcontractor purchase orders to track progress invoicing and payments, maintaining budget compliance.

Invoices and Payments

• Create and approve change orders that integrate into the invoicing schedule.
• Use multiple billing formats and automatic payment reminders to maintain cash flow.

Pricing

The following prices are for one user. Each additional user is $10/month for both the Core and Advanced plans.

• Core: $149/month or $99/month when paid yearly
• Advanced: $311/month or $249/month when paid yearly
• Enterprise: Requires a custom quote

A free trial is available.

Video Overview