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QuickBooks Online

A web-based accounting software system designed by Intuit for startups and small organizations.
Questions about QuickBooks Online? Call (800) 827-1151 and talk to a software expert now.

Anytime, Anywhere, Anyone Accounting: Connecting Multiple People and Locations via the Web

QuickBooks Online is the most flexible way to link multiple users and locations to their business finances-anytime, anywhere. It has the accounting functionality of QuickBooks desktop software, but instead of installing it on a hard drive, you and your clients access it from any PC with a high-speed Internet connection.

You’ll also appreciate the time you can save—and the control you’ll gain—by having each of your clients’ complete financial information in one easy-to-reach place right on the Web.

Your clients will value how easy it is to manage their business finances … and the low investment of time and money required to do so!

QuickBooks Online Edition is ideal for your clients who:

  • Want to work on their finances from multiple locations
  • Have multiple users who need to access the books
  • Need access to their books while traveling
  • Have a high-speed Internet connection
  • Are service-based or don’t track inventory in their books
  • Want their accountant, bookkeeper, or employees to have remote access
  • Invoice the same clients regularly (weekly, monthly, etc.)

Accounts Payable

QuickBooks Online Basic offers you everything you will need to track your expenses and print professional checks. With QuickBooks Online Basic, you will simply need to assign the appropriate customer to each expense allowing you to invoice for all billable expenses. The system will automatically fill in all vendor information on each check you write, saving you countless hours. All information about checks written is then automatically stored for tracking, cleint billing and reporting purposes.

Features Include:

  • Write and print checks
  • Enter and pay bills
  • Set the due date on invoices and bills
  • Track credit card use
  • Track cash purchases
  • Keep a list of vendors and their contact information

Accounts Receivable

QuickBooks Online gives you everything you need to invoice for your goods or services. The system will allow you to create customer accounts to store information for each customer, allowing invoices to be quickly made. The system will then allow you to customize your invoices with your own logo. After you are satisfied with the appearance of the invoice and print it, QuickBooks Online Basic will then track the invoice until it is resolved. QuickBooks Online Basic can ensure that all of your receivables are actually received and your business is capturing every dollar it has earned. You can even set up automatic invoicing for continuous customers, saving even more time for your staff. Recurring invoices can be setup to bill daily, weekly, monthly or yearly, or by any other date range you choose. If it is your desire, the system is capable of automatically emailing these invoices.

QuickBooks Online also gives you the ability to classify income and expense accounts into various “classes.” This is perfect for any business that would like to categorize Income and expenses by department, type of business or any other way. This in turn, allows you to create Profit & Loss Statements by class.

Features Include:

  • Create, print, and email invoices that are right for your business
  • Customize the style of your invoices, to include your company logo.
  • Create automatic or recurring invoicing schedules.
  • Create charges, billable expenses, and time activities that flow on to invoices
  • Compute discounts on invoices
  • Setup recurring invoices for continuous customers
  • Set the due date on invoices and bills
  • Keep a list of customers, contact information, and detailed notes
  • Track expenses by customer
  • Access customer information quickly and easily
  • Create a recurring template for invoices

Employee Time Tracking by Customer

The Employee Time Tracking by Customer feature of QuickBooks Online enables you to allow an unlimited number of employees to have time-entry access, meaning they are able to enter their time independently in the system. This allows you to easily track time so that you can accurately bill for that time worked and pay your employees.

Your employees or contractors will simply fill out their time sheets via any Internet connected PC. You can choose to assign each particular time activity to a project or customer and choose whether to bill your customers for that time. Based on whether or not hours are billable, and the rate that you assign, time information will automatically appear on customer invoices, automating the cumbersome process of finding the right data to bill for and billing for it.

General Ledger

QuickBooks Online has a general ledger that will give you the ability to track your transactions, report on results and produce budgets. Information on both income and expenses is collaboratively recorded. This information can then be used for a variety of functions.

With QuickBooks Online you are able to better understand your business through the use of budgets. These budgets can be used to estimate future expenses and revenues. Furthermore, using “what if?” scenarios you are able to find where your business is most vulnerable and what areas require the most improvement. Budgets are created in just a few minutes using transactional data. You can create budgets for any way you choose (e.g. location, class, customer, etc.). To further help save time you can base your budget on any past fiscal year or any past budget. All you are required to do is enter a few annual or quarterly amounts and let QuickBooks Online calculate the monthly averages in-between them.

Reporting with QuickBooks Online is the simplest way to achieve true insight into your business’ finances. Online reports can be customized to fit your unique business needs in a matter of minutes. Every entry on every report can be drilled down to the transactional level, meaning you can analyze the numbers that make up every number on a report. Reports can be created on both a cash or an accrual basis. Some of the reports available in this system include:

  • A/P Aging
  • A/R Aging
  • Account Listing
  • Balance Sheet
  • Bill Payment List
  • Check Detail
  • Collections Report
  • Customer Balance
  • Customer Contact List
  • Customer Phone List
  • Deposit Detail
  • Employee Contact List
  • Employee Phone List
  • Expenses by Vendor
  • General Ledger
  • Income by Customer
  • Invoice List
  • Journal
  • Profit & Loss
  • Recent/Edited Transactions
  • Reconcile Reports
  • Sales by Customer
  • Sales by Product/Service
  • Statement of Cash Flows
  • Terms Listing
  • Transaction Detail by Account
  • Transaction List by Customer
  • Transaction List by Date
  • Transaction List by Vendor
  • Transaction List with Splits
  • Trial Balance
  • Unbilled Charges
  • Unpaid Bills
  • Vendor Balance
  • Vendor Contact List
  • Vendor Phone List

Payroll for QuickBooks Online

Payroll for QuickBooks Online is an add-on solution that allows you easily process payroll with either QuickBooks Online Basic or QuickBooks Online Plus. As is the case with QuickBooks Online, Payroll is available at anytime from anywhere you have an Internet connection. The system is available for $19.95.

Payroll for QuickBooks Online will give you a step by step guide instructing you how to process payroll. The system will allow you to easily print paychecks or use the free direct deposit portal. The system will automatically calculate employee earnings, payroll taxes and deductions. You can always ensure that your taxes are paid on time, with the automatically updated federal and state payroll tax tables. All taxes are then instantly calculated when processing payroll, eliminating what could be hours of calculations. Some of the additional features of this add-on include:

  • The system will track the amount of payroll taxes you owe to the federal government.
  • Tracks and alerts you as to when you should file tax forms.
  • File Federal tax forms electronically using E-File
  • Email reminders available.
  • Username and Password secure sensitive payroll data.
  • Phone support available from a team of payroll specialists
  • Reports Include:
    • Payroll Summary by Employee
    • Payroll Summary Totals
    • Payroll Liability Balances Summary
    • Paychecks by Employee
    • Paycheck Detail
    • Payment and Deduction Detail
    • Federal Tax Summary
    • State Tax Summary
    • Vacation Plan Summary
    • Vacation Plan Detail by Employee
    • Sick Plan Summary
    • Sick Plan Detail by Employee
    • Employee Contact List
    • Employee Taxes Listing
    • Employee Payments and Deductions Listing
    • Compensation Listing
    • Tax Listing
    • Other Payments and Deductions Listing
    • Pay Schedule Listing
    • Recent/Edited Time Activities

QuickBooks Mobile

Create invoices and access customer data on the go

  • Add and view customer information
  • Manage outstanding balances
  • Create & email invoices, estimates, and receipts

Available for iPhone and Android.

Reviews of QuickBooks Online

An anonymous QuickBooks Online user says...

Their customer service is awful, when I spend an hour on the phone on hold with them it’s a waste of my day, the price continues to go up and is too much.

An anonymous QuickBooks Online user says...

Quickbooks online doesn’t fit our needs on the invoicing because you can’t customize invoices. We bill on milestone, % based invoicing, and QB’s only does product invoicing.

An anonymous QuickBooks Online user says...

Has ease of access, user friendly system, straightforward reports but missing intercompany communication, consolidated options, and is restricting with certain reports

An anonymous QuickBooks Online user says...

Date and check numbers all run together. I can’t open the next month without opening the next month, but then I can’t go back to the previous month. I’ve never been able to get the system to print a check

An anonymous QuickBooks Online user says...

There’s too many factors involved to do e-commerce. There’s too many duplications of invoices within the system which causes a major accounting issue.

An anonymous QuickBooks Online user says...

I dislike the reporting for Quickbooks Online since it seems to give false data. Even if we run two reports on the same thing, we get completely different figures.

An anonymous QuickBooks Online user says...

The only reason I went with Quickbooks online is because they don’t offer a desktop version for MAC in Canada. They gave me 60% off of their montly price for the first year so I was paying $12 per month. Now they want me to pay $27 per month plus tax so $31 per month for another year. They said I would need to keep the solution for a full year at that price before they could consider a discount again and I feel like they are holding me hostage.

An anonymous QuickBooks Online user says...

We just did our first year end with them and the system doesn’t allow you to make any changes or modifactions to the payroll module or T4 and doesn’t allow us to pay the housing allowment, we ended up having to do everything manually

An anonymous QuickBooks Online user says...

The online edition is frustrating to work with. When our business was on the desktop version, it was easy to use. However, since I could not upgrade my desktop 2015 version to be compatible with MAC, I had to use QB Online which puts erroneous numbers into the program.

An anonymous QuickBooks Online user says...

They forced me to go online in order to keep up with exchange rates, I prefer to have it behind my fire wall at home and can’t do that. I’m royally pissed with them.

An anonymous QuickBooks Online user says...

Everything has to be done manually for reporting and it doesn’t provide good enough tracking on how to gather data for reports.

An anonymous QuickBooks Online user says...

Quickbooks online has little to no controls or reporting and I find myself having to dump data into Excel

An anonymous QuickBooks Online user says...

The problem is it doesn’t split between residential and commercial and it would cost me an insane amount of money to upgrade

An anonymous QuickBooks Online user says...

There is no way to successfully track inventory and it is an old system not suited for our needs

An anonymous QuickBooks Online user says...

the QB online requires a bit of a learning curve

An anonymous QuickBooks Online user says...

I love Quickbooks Online because it allows me to use it remotely. It’s a simple accounting program that integrates with a lot of other programs.

An anonymous QuickBooks Online user says...

Great solution.

An anonymous QuickBooks Online user says...

Quickbooks online has always had limitations that the desktop had answers for specific industries, being able to access it from anywhere has been the driver to use the online version

Margaret says...

It was really good. The whole accounting system, I liked it. We just couldn’t afford it as a small organization with virtually no extra spending cash. I’d highly recommend it to other companies.

The good: I liked how it compiled the information and retrieved it when searched for.

The bad: N/A

An anonymous QuickBooks Online user says...

Used QuickBooks since 2000, I am familiar with the program. It was a big selling point. I have a MAC computer so using QB Online is useful. Not much else available on a Mac computer. I wanted to stay with my HP or PC-based Quickbooks, but I needed to share it with my accountant and my COO so I had no choice but to use the QuickBooks Online. One of my big problems that I’ve had is I use Windstream. It will go down a lot and be slow so I can’t access QB.

The good: It’s better than hand balancing a check-book, that is for sure.

The bad: Hard to pinpoint as I do not use a lot of the features. I mostly use it for accounting just to keep track of everything.

Diane from Amend Consulting LLC says...

It looks like it will fit our needs considering the relatively small size of our company

The good: that it is web based