Food Distribution Software

Get the best food distribution software for your business. Compare product reviews, pricing below. Read our buyer’s guide for more help.

Talk with an advisor
Get a free consultation from an independent food distribution system expert.
Or, call toll-free: (800) 827-1151
Talk with an advisor

Popular Products

No products found
SI Foodware NAV Screenshot
SI Foodware NAV combined with Microsoft Dynamics NAV provides a complete end-to-end business software solution for Food & Beverage distributors and processors. This food specific solution is the result of our experience with over 300 ERP-deployments…
Price Range
   $     $     $     $     $   
   $     $     $     $     $   
Client OS
Web
Deployment
Cloud Hosted
S2K Enterprise Software Screenshot
S2K Enterprise Software
★★★★★
★★★★★
(2)
VAI’s technology roadmap, [VAI’s] shared vision with IBM, provides companies with a business model based on best industry processes that leverages technology to create value and improve performance. The S2K family of products includes solutions for…
Price Range
   $     $     $     $     $   
   $     $     $     $     $   
Client OS
Linux, Web, Windows
Deployment
Cloud Hosted
entree Screenshot
The NECS entrée computer software system is designed to automate and manage the critical daily tasks of a food service distributor . This product is perfect for full line distributors, or specialized distributors (e.g. meat, seafood, produce and cheese)…
Client OS
Windows
Deployment
On-Premises
WinFDS Screenshot
WinFDS from Food Decision Software Inc. has been developed to help solve the specific operational challenges facing Food Distributors and Manufacturers. This software solution allows you to spend time on growing your business instead of wasting time on…
Client OS
Web, Windows
Deployment
Cloud or On-Premises
SI Foodware AX Screenshot
SI Foodware for AX is the most complete ERP solution within this sector. Based on Microsoft Dynamics AX, this ERP solution covers all the requirements large food companies need. As one of the most complete ERP solutions in the world, Microsoft Dynamics AX…
Client OS
Web, Windows
Deployment
Cloud Hosted
SYSPRO Screenshot
SYSPRO
★★★★★
★★★★★
(13)
SYSPRO is an enterprise resource planning (ERP) solution designed to simplify business complexity for manufacturers and distributors. SYSPRO can be deployed in the cloud, on premise, or through a hybrid model, and is accessed from any device, at anytime…
Price Range
   $     $     $     $     $   
   $     $     $     $     $   
Starting Price
$199/month/user
Client OS
Web, Windows
Deployment
Cloud or On-Premises
dProduce Man Software Screenshot
Quick Order Entry; Unlimited Pricing Flexibility; Lot Tracking / Lot Liquidation; Grower Accounting / Load Accounting; Brokerage / Drop Shipment; Detailed Sales Analysis / Reporting; General Ledger Data Drill; Internet Order Placement Software; and…
Client OS
Deployment
Cloud or On-Premises
SI Foodware Fruits and Vegetables Screenshot
SI Foodware Fruits and Vegetables is a fresh produce specific software package based on Microsoft Dynamics NAV. Consignment management is the heart of this solution. For all processes within the supply chain, from import, logistics, manufacturing up to…
Price Range
   $     $     $     $     $   
   $     $     $     $     $   
Client OS
Web, Windows
Deployment
Cloud Hosted
JustFood ERP Screenshot
JustFood ERP
★★★★★
★★★★★
(3)
JustFoodERP is one of the best “out of the box” solutions in the industry and focuses on the needs of food processors and distributors and it can be scaled as the business grows. Based on Microsoft Dynamics NAV, JustFoodERP offers deep functionality that…
Price Range
   $     $     $     $     $   
   $     $     $     $     $   
Starting Price
$170/month/user
Client OS
Web
Deployment
Cloud Hosted
Minotaur Business System Screenshot
Are you ready to eliminate redundant data entry? Is expired product or backorders costing you money? Do you need better inventory and lot tracking controls? The Minotaur Business System helps small to mid size manufacturers and distributors eliminate the…
Client OS
Windows
Deployment
On-Premises
Food Connex Screenshot
Customize the solution that is right for you from integrated systems and software designed to specialized needs of the food industry whether you’re a farm to table co-op that must automate to continue growing, a distributor/processor using QuickBooks that…
Client OS
Windows
Deployment
Cloud Hosted
Visual Produce Screenshot
Visual Produce
★★★★★
★★★★★
(1)
Visual Produce is a comprehensive all-purpose ERP solution designed specifically for the fresh produce industry. The program includes typical financial back-office features (GL/AR/AP/SO/PO/IC/PR) as well as Warehouse Management, Mobile Delivery, Visual…
Price Range
   $     $     $     $     $   
   $     $     $     $     $   
Starting Price
$500/month
Client OS
Web, Windows, iOS, Android
Deployment
Cloud or On-Premises
FoodLogiQ Screenshot
FoodLogiQ provides traceability, food safety compliance, and supply chain transparency options that integrate with your existing systems through APIs. FoodLogiQ offers three primary products to manage your entire food supply chain: Manage + Monitor…
Client OS
Mac, Windows, iOS, Android
Deployment
Cloud or On-Premises
Evolutika Wine and Spirits Screenshot
The effective solution for your wine & spirits business in one integrated package for a low cost and rapid implementation enhancing powerful and feature-rich Microsoft Dynamics NAV. Alcohol Beverage Industry is one of the most demanding industries for…
Client OS
Deployment
Cloud or On-Premises
SmallPICS Screenshot
SmallPICS for Windows is an easy to use Order Entry / Accounts Receivable / Route Accounting system specifically designed for Wholesale Bakeries….
Client OS
Windows
Deployment
Cloud or On-Premises
ChefTec Screenshot
ChefTec
★★★★★
★★★★★
(1)
Save 5-7% on Your Food Cost With ChefTec Software! ChefTec is specifically designed for chefs and foodservice owner/operators who need recipe and menu costing, inventory control and purchasing & ordering at an affordable price. Features Inventory Control…
Price Range
   $     $     $     $     $   
   $     $     $     $     $   
Starting Price
$995 (perpetual license)
Client OS
Windows
Deployment
Cloud or On-Premises
ChefTec Plus Screenshot
ChefTec Plus includes all the same features offered in ChefTec along with Sales and Production tracking features, perpetual inventory, sales analysis, theoretical inventory reports and tracking of multiple profit centers. All Culinary Software Services…
Client OS
Windows
Deployment
Cloud or On-Premises
R4 Enterprise Screenshot
R4 Enterprise
★★★★★
★★★★★
(1)
R4 ERP is a complete enterprise resource planning solution that allows businesses to manage supply chains, financials, manufacturing, distribution, inventory, reporting, and more. This solution is adapted to meet the unique needs of various industries…
Price Range
   $     $     $     $     $   
   $     $     $     $     $   
Client OS
Web, Windows
Deployment
Cloud or On-Premises
WineWorks Plus Screenshot
WineWorks Plus provides a complete Accounting Software solution for Wine importers/distributors and includes General Ledger, Purchase Orders, Accounts Payable, Order Entry, Inventory Control, Accounts Receivable, Currency Exchange, Payroll, Contact…
Client OS
Windows
Deployment
Cloud or On-Premises
Seasoft Screenshot
Seasoft
★★★★★
★★★★★
(1)
Whether you deal with fresh or frozen, wild or farm raised, competing successfully in today’s seafood processing and distribution market requires you to minimize costs, maximize margins and run your business more efficiently. Seasoft, from Computer…
Client OS
Windows
Deployment
Cloud or On-Premises

We searched and searched, but we couldn’t find any products in our database that match your criteria. Perhaps our team of software experts can help? They’d be happy to provide a list of free food distribution software recommendations that meet your exact requirements.

Sort by 
Filter by User Rating
Filter by Price Range
Filter by Deployment
Filter by Client OS
LinkedIn

Food Distribution Software Buyer’s Guide

Looking for software for your food distribution business? As you’ve seen then, there’s a lot to consider. There’s no shortage of packages claiming to offer efficient, cost-saving software. And, it’s true, a robust and industry-appropriate ERP system really is a cornerstone of running a successful distribution business in today’s competitive landscape. But, selecting the right program can be complex. This article will provide an overview of your food distribution software options and input on how to make the right choice for one of your most important financial management decisions.

This guide will provide information on the following topics:

What is Food Distribution Software?

The food distribution industry is unique. It’s not like distributing any old widget. Yes, you have the same challenges of maintaining the stock your clients want, lowering supply and transportation costs, and running an efficient business. But, food distribution is also a highly regulated industry. Especially for distributors of perishable goods, USDA regulations add a significant layer of complexity to contend with. Ultimately, though, whether you are a beverage, produce, meats, or non-perishables wholesaler, the unique needs of food distribution effectively raise the ante on the data management challenge.

In order to stay competitive in a crowded market, food distributors generally require a comprehensive ERP program to help lessen the costs associated with food distribution’s operational and accounting challenges. Alternatively, some companies will leverage a capable accounting package, augmented with industry-specific modules. Whichever route you select, a well-integrated system supplying accurate real-time info is key. Whether you are making sure you have the stock on-hand which you are promising to a customer or adding a new product line from a supplier, access to accurate up-to-date information is a must.

Food Distribution Software Features

There are a handful of key components included in a software system for food distributors:

Core Feature Description
Core financials (AP, AR, GL) Tracks revenues and expenses. Includes modules such as accounts payable, accounts receivable, and a general ledger.
Inventory control Keeps track of all information about the items that your company builds, buys, stores or sells. Record inventory as current assets on the balance sheet. Track the cost of goods sold on your income statement.
Order entry Coordinates the business processes and document workflow involved in delivering goods and services to customers.
CRM Provides features designed for supporting sales, marketing, and service activities. Includes contact management, conversation history, lead tracking, order histories, quote/invoice creation, and call center integration.
Payroll Manages employee compensation: wage calculation, ACH deposits, check printing, and compensation tax reports.
Supply chain management
Reporting

Additionally, more advanced systems will include functionality for:

Advanced Feature Description
EDI communication The computer-to-computer exchange of business documents in a standard electronic format between business partners
Fleet management Tracking your fleet assets from an accounting standpoint or as complex as using GPS hardware to track location of each vehicle in a fleet.
Warehouse management Generally includes the following functionality: inventory management, facility management, receiving, shipping, and labor management.
E-Commerce Provides you with the means to market your product or service on a global level.
DynamicsFoodERP Software
Track food production with DynamicsFoodERP Enterprise.

Best Benefits of Food Distribution Software

There are many advantages to implementing distribution software in the food and beverage industry. Learn about some of the most popular, user-friendly features:

Managing the Supply Chain

Getting your product from the supplier, processed and then to the customer can be complex. To help simplify this complexity, distributors are utilizing supply chain management (SCM) software.

Supply chain management has a number of very important benefits:

  • Eliminate delays that lead to decreased customer satisfaction
  • Identify the vendors providing the most attractive rates
  • Maintain just-in-time inventory and save on warehousing costs
  • Avoid Shortages and back-orders that lead to lost business
  • Optimize warehousing requiring less space or fewer facilities
  • Provide real-time updates to customers on order provisioning status
  • Utilize historical data to feed future projections and forecasting
  • Decrease turnaround time

Most food distributors have a quick turnaround time from the time an order is received to the time it is shipped to the customer. Anticipating demand is especially important when mistakes in demand prediction can nullify the value you can recoup from perishable products. A solid SCM program will help you identify what came in first, how long it has been on the shelf and when it needs to be sold by.

Supply chain software systems feature a number of modules including purchasing, vendor management, demand planning, sales forecasting, receiving, warehouse management and shipping & delivery optimization to help provide a comprehensive management system for the challenge of getting your goods from the supplier to the customer at the lowest cost.

Financial Management in the Food Distribution Enterprise

In the food distribution arena, the product has to change hands quickly. You may order fresh product on Monday, receive it on Tuesday, and ship to your customer Tuesday afternoon. An integrated solution between your supply chain modules and your accounting modules will help you easily coordinate these transactions. Efficiently and accurately tracking revenues and expenses, assets and liabilities allows for a clear, real-time financial picture.

Additional modules incorporated into a distribution-oriented financial management system include general ledger, accounts payable, accounts receivable, reporting and budgeting.

Maintain and Strengthen Relationships with Customers

Rarely is strong customer relationship management (CRM) software more important than in the distribution industry. In any kind of distribution environment the majority of your sales are composed by a core customer group. CRM functionality provides you with a tool to position yourself as the company to meet your customers’ needs.

CRM software also can help you acquire new customers. Features which allow you to database and market to prospects based on company size, years in business, key contacts at the company, and product-focus allow you to more effectively target your value proposition to your prospects’ needs.

Produce Inventory Control System
Keep records of customer purchase orders and receiving information from Produce Inventory Control Systems (PICS).

Manage New Account Opportunities

Turning a new customer into a loyal customer is a much easier process with the right software. Tracking order histories and flowing the information to the sales department can help promote major gains in customer retention.

Managing Inventory for Regulatory Compliance

When buying and selling produce, your company reputation is on the line. The stakes are higher when spoilage and recalls loom as potential threats. In fact, very often your inventory traceability requirements will be informed not only by the dictates of running a profitable business, but also by regulatory mandates.

Segmenting your product inventory lots with lot number tracking is a basic, but very important safeguard. The ability to isolate down to batches or lots is a great start for ensuring you can identify affected product. Depending on your product set, you may have a much larger inventory management challenge. Any distributor needs to associate quantity, supplier, product descriptions, and cost with a given inventory item. You may need additional flexibility to add custom inventory fields. Perhaps, you need to not only track the farm at which a food product originated, but also the chemicals used in the grow, when it was harvested, and where it was shipped. Depending on your particular food line, you may have very different custom inventory tracking requirements.

A requirement for food traceability is not the only challenge requiring strong lot tracking in the food distribution arena. Volume discounts, customer specific pricing levels, and promotional pricing campaigns are very common needs. Carefully inspecting capabilities for supporting multiple price-lists and flexible price calculation is therefore an important part of the inventory control/order entry evaluation. Determining the level of automation required in achieving your inventory counts is another important decision. A barcode or RFID lot tracking system will require the least manual labor, as items are scanned automatically within proximity of a reader. Wholesale food distributors with a smaller amount of high value items, rather than dealing with large quantities, may prefer to track manually with part numbers.

dProduce Man Software
Trace where food is shipped with dProduce Man Software.

Software Installation

Finding the right program is an important step, but it must also be deployed properly to ensure you receive the value in which you’ve invested. There are several ways food distribution software can be deployed. First, it is important to understand your needs. Do you need just specific modules or are you looking for an all inclusive ERP software? If you just need specific modules, such as order management, does that module need to integrate directly with your other systems or remain completely stand alone? You may have a sufficient financial management system and just need to add on inventory and CRM functionality.

Also consider your customization needs. A beverage distributor will have very different needs from a wholesale food service. If you are looking to integrate with your current systems, there may be a fair amount of custom integration needed to create the link between your current systems and the new modules.

Finally, is it better to buy the software outright or rent it with a software as a service (SaaS) approach? These decisions can make a difference in the speed of transactions and accessibility by your users.

Connecting with qualified providers of relevant platforms is a key step in your software review process. If you’re ready to uncover your top food distribution software options, we’re ready to help with our free software search service.

I