Produce Inventory Control System (PICS)

3 Reviews 4.7/5

An inventory control system dedicated to tracking produce.

About Produce Inventory Control System (PICS)

Specifically designed for the high speed world of produce, Produce Inventory Control System (PICS) software effectively handles all the specific day to day needs of companies who work in the produce industry in Canada and the United States:

  • Wholesalers
  • Jobbers
  • Distributors
  • Brokers
  • Growers/Farmers
  • Shippers
  • Packers
  • Third Party (cold) Storage and any other companies in the business of distributing produce, such as fresh fruits and vegetables, herbs, spices, nuts, seeds, plants.

Video Overview

WaudWare are produce traceability experts. WaudWare combines reliable software solutions with responsive ongoing service and support to satisfy the needs of customers. The produce industry specific software handles Canadian traceability issues, U.S. traceability issues - and always has!

Waudware has a proven track record with produce traceability, buying, selling, production, growing, inventory tracking and management software in Canada and the United States. Ready to improve your produce traceability process and the profitability and performance of your business?

The PICS Advantage:

  • Allows for complete traceability
  • Effortlessly handles real world costing
  • Handles all types and sizes of inventory
  • Efficient and easy to use
  • Affordable for every business
  • Outstanding support
  • Allows multiple units for buying and selling

PICS Accounting

Efficient and easy to use. Accounting functionalities include:

  • Accounts Payable: Fast voucher entry with multiple distribution capability, system generated and manual cheques supported, as well as bank draft wire transfers.
  • Accounts Receivable: Automated send and receive of A/R info with Toronto Wholesale Produce Association (TWPA), Voucher and Receipt history, Bill To Accounts, custom designed A/R statements, and broadcast faxing/emailing of statements.
  • General Ledger: Account history, balance summary screen, transactions with full history, supports multiple open periods, financial statements including Balance sheet, Trial balance, Income statement, G/L history, General Journal and others.
  • Payroll: Simply Accounting, Simply Payroll, EasyPay or Paymate (3rd party Canadian Payroll software packages) are available and can be interfaced with the PICS General Ledger. Interfaces have also been developed to allow the use of 3rd party accounting software.

PICS Brokerage

Exceptional return on your investment.

  • Used when you are paid to facilitate the sale of product from one company to another, and do not take title to the product.
  • Can automatically fill the vendor or purchaser from the Customer selected. Supports generic and/or Purchaser specific items.
  • Reports
  • Weights in LB and/or KG.

PICS Buying

Includes the most sought-after buying features in the fresh produce industry today.

  • Inbound loads, Purchase Orders including Confirmation of Sale forms and Quality Control Receiving Forms.
  • Flexible costing system (open ended - loads are not closed until all invoices have arrived).
  • Integration with Accounts Payable: received PO’s can be made into A/P Vouchers with 2 mouse clicks. Allows storage of all information necessary for Canada Customs (for importing).
  • Seamless electronic interface to Willson International for Confirmation of Sale. Purchase Orders can be set up in advance and received when the product arrives.
  • Receiving can be done without having Purchase Orders in advance.
  • Growers pay calculates what to pay your supplier (grower) based on revenue less freight, packing, labour and rebates.
  • Unlimited Currencies.

PICS Growing

Comprehensive data every step of the way. Includes all of the features of Production (above). Track work orders from receipt of seed through planting and harvesting to final sale of finished product with full traceability throughout. Multi-post input capability so treatments (herbicide, fungicide, pesticide, insecticide) and labour (hoeing, ploughing, tilling, planting, weeding, picking) can be entered against multiple work orders.

PICS Inventory

Powerful Physical Inventory Taking (optionally with barcode readers).

  • Barcode Sticker creation (warehouse and/or stock).
  • Storage unit controlled inventory.
  • Automatic determination of ‘Current’ items (which handles seasonal inventory).
  • User definable number of decimals on quantity, cost and selling prices.
  • System generated or user defined stock numbers supported. Unlimited number of user defined warehouses.
  • Picking locations.
  • Full lot control or FIFO selectable by product.
  • Stock Adjustments with user definable adjustment types and reasons.
  • Stock Transfers (for moving products from one location to another).

PICS Management Information

Flexible reporting with over 100 standard reports and countless user modifiable forms.

  • Sales & Profit Analysis: By customer, product, product category, salesperson, vendor, customer/product or product/customer. Profit percentages expressed as gross margin or markup.
  • Financial Statements: several are included with the General Ledger. Tremendous flexibility available via the no-cost CodeRunner add-on.
  • Security & Auditing: keep track of when users log in, log out, and what happens in between.
  • Up to 3 levels of reporting: over 100 standard reports; quick custom report writer included; and optional enhanced custom report designer available.

PICS Production

Unbeatable performance with features like these:

  • Production types: will allow “many to many” work orders (i.e. numerous items combined together to make 2 or more output items). It will of course also handle “many to one” and “one to one” work orders. The system will allow regular lot or static lot items to be used as inputs or outputs.
  • Costing: Cost flows from the original purchase orders through the work orders, right down to the finished items, even if there are multiple work orders in between (i.e. head lettuce gets made into shredded lettuce, and then in another work order, the shredded lettuce is combined with other items to make salad). A “Close” button on the work order runs the final calculations and update the costs of all output items once the work order is finished.
  • Bill of Materials: The work orders will be set up initially either manually, or by selecting from a list of “bill of materials”. Any work order can be “saved as” a Bill of Materials as well, in case that particular Production needs to be run again.
  • Inventory: When work orders are saved, the quantity of the output items are shown in the inventory as “being produced”. And the quantity of the input items are shown in the inventory as “to production” and their available for sale balances are be reduced. As postings are made to the work order to bring more raw materials (inputs) in, and/or to take away the finished goods (outputs) as they are made, the inventory is updated in real time.
  • Labour: the system allows the set up of employees and their various rates of pay. The system will allow you to select which employees worked on a work order and how many hours/minutes they worked on it. When their time spent is factored by their pay rate(s), the cost of labour can be added to the cost of the output items as well.
  • Overhead: allows various overhead amounts to be entered and to be included in the cost calculations.

PICS Security

Maintain the highest levels of security and protection.

  • An unlimited number of User Profiles can be set up, with password protection.
  • All menu items, as well as numerous functions within screens can be controlled on a user by user basis.
  • Items which users do not have security for are removed from the screens, Optional automatic logout after user defined period of inactivity.
  • Extensive auditing of user activity.
  • All data tables have information about the user, date, time and workstation that records were created and/or updated.

PICS Selling

Endlessly flexible to fully support the sales function in your produce industry business.

  • Sales orders can be entered in advance, when the customer picks up, or immediately before shipping.
  • Outbound loads for grouping sales orders together and distributing freight costs.
  • Full detailed order forms, picking tickets, order labels and Bill of Lading forms.
  • Orders grouped into batches for easy correction and updating.
  • Salesman book number tracking (including missing order report).
  • Reservation of stock can be made for customers and/or salespeople, without having to enter orders.
  • Flexible pricing capabilities including corporate and customer specific pricing, alternate units, price list generation, and broadcast faxing/emailing of price lists.

Product Overview

Related Products

  • Produce Pro
    Fully integrated and customizable software for the produce industry.
  • Visual Produce
    A customizable accounting software program for the produce industry
  • FreshPack
    An inventory management and traceability software for your product throughout the value chain.

User Reviews of Produce Inventory Control System (PICS)

Submitted on October 14th, 2020 by Casey

We host and support a large number of PICS customers. Implementation is quick, and the customers we have require little support once set up, and often speak of the improvements the software makes to their overall business process.

The Good…

PICS is a very fast and adaptable system and covers a wide variety of items required for produce industry companies.

The Bad…


Submitted on October 12th, 2020 by Jesse Bilowus

PICS is a quality all encompassing software to manage your Inventory, shipping/receiving, Accounting(billing/receivables) and reporting needs.

The software offers complete lot traceability from ordering - receiving - production -selling - billing/paying for the product.

No need to try combining multiple software that don’t communicate with each other because PICS has the full package in 1 product.

Customizable software with very responsive designers/support to quickly implement company specific projects/needs.

The Good…

It’s simplistic but quickly provides detailed information. Navigation is very intuitive and training new users is quick as each screen builds on the others.

The Bad…

Very solid product, Concerns/suggestions are expressed and if valid they are rectified/upgraded by the developers

Submitted on September 25th, 2020 by Anonymous

PICS is a ERP system designed specifically for the produce industry. It offers inventory control, production, and accounting all-in-one, with sophisticated grower pay tracking and traceability that meets the unique demands of the produce industry. It is module based, and fully customizable.

The Good…

With PICS, we have improved our traceability allowing simple tracking of our inventory from purchase order, through production, to sales. Customizable forms and screens have allowed us to develop our business around an ERP system that can adapt to our unique requirements. The PICS customer service team is both helpful and patient in working with us on fine tuning settings and developing the software. The price point for the system was much closer to our target budget than that of many of PICS competitors.

The Bad…

Though PICS 3.0 is in the works, many aspects of the current system are out of date, including the requirements of a 32 bit host operating system (nothing later than Windows 8).