Produce Inventory Control System (PICS)

3 Reviews 4.5/5

An inventory control system dedicated to tracking produce.

Product Overview

Produce Inventory Control System (PICS) is an agriculture software designed for SMEs and agencies. This software provides a web-based, end-to-end solution which utilizes specialized tools, like Crop Management and Recall Management, for businesses dealing with perishable goods.

PICS offers a wide array of functionalities including CRM, Customer Management, Inventory Management, Production Management, and Built-In Accounting. It stands out with features such as Vendor Management, Import/Export Management, Warehouse Management, Traceback and Traceforward, and Weather Records


  • Has customizable forms and screens
  • Simplistic and highly adaptable
  • Intuitive navigation


  • Requires a 32 bit host operating system (nothing later than Windows 8)
  • Limited mobile access
  • Exact pricing information unavailable without a quote

Target Market

Companies working in the produce industry in Canada and the United States including: wholesalers, jobbers, distributors, brokers, growers/farmers, shippers, packers and third-party (cold) storage along with any other companies in the business of distributing produce, such as fresh fruits and vegetables, herbs, spices, nuts, seeds, plants.

About Produce Inventory Control System (PICS)

Video Overview

PICS Benefits

  • Allows for complete traceability
  • Effortlessly handles real world costing
  • Handles all types and sizes of inventory
  • Efficient and easy to use
  • Affordable for every business
  • Outstanding support
  • Allows multiple units for buying and selling

PICS Features


  • Accounts Payable: Fast voucher entry with multiple distribution capability, system generated and manual checks supported, as well as bank draft wire transfers.
  • Accounts Receivable: Automated send and receive of A/R info with Toronto Wholesale Produce Association (TWPA), Voucher and Receipt history, Bill To Accounts, custom designed A/R statements, and broadcast faxing/emailing of statements.
  • General Ledger: Account history, balance summary screen, transactions with full history, supports multiple open periods, financial statements including Balance sheet, Trial balance, Income statement, G/L history, General Journal and others.
  • Payroll: Simply Accounting, Simply Payroll, EasyPay or Paymate (3rd party Canadian Payroll software packages) are available and can be interfaced with the PICS General Ledger.


  • Facilitate the sale of product from one company to another and do not take title to the product
  • Automatically fill the vendor or purchaser from the Customer selected. Supports generic and/or Purchaser specific items
  • Reports
  • Weights in LB and/or KG


  • Inbound loads, Purchase Orders including Confirmation of Sale forms and Quality Control Receiving Forms
  • Flexible costing system
  • Integration with Accounts Payable: Allows storage of all information necessary for Canada Customs
  • Seamless electronic interface to Willson International for Confirmation of Sale. Purchase Orders can be set up in advance and received when the product arrives
  • Growers pay calculates what to pay your supplier (grower) based on revenue less freight, packing, labor and rebates
  • Unlimited currencies


  • Track work orders from receipt of seed through planting and harvesting to final sale of finished product with full traceability throughout
  • Multi-post input capability so treatments and labor can be entered against multiple work orders


  • Barcode Sticker creation (warehouse and/or stock)
  • Storage unit controlled inventory
  • Automatic determination of ‘Current’ items
  • User definable number of decimals on quantity, cost and selling prices
  • System generated or user defined stock numbers supported
  • Unlimited number of user defined warehouses
  • Picking locations
  • Full lot control or FIFO selectable by product.
  • Stock adjustments and transfers with user definable adjustment types and reasons

Management Information

  • Sales and Profit Analysis: By customer, product, product category, salesperson, vendor, customer/product or product/customer.
  • Financial Statements: Included with the General Ledger.
  • Security and Auditing: Track when users log in, log out, and what happens in between.
  • Up to 3 levels of reporting: Over 100 standard reports; quick custom report writer included; and optional enhanced custom report designer available.


  • Production types: The system will allow regular lot or static lot items to be used as inputs or outputs.
  • Costing: Cost flows from the original purchase orders through the work orders, right down to the finished items.
  • Bill of Materials: The work orders will be set up initially either manually or by selecting from a list of “bill of materials”.
  • Inventory: As postings are made to the work order to bring more raw materials (inputs) in, and/or to take away the finished goods (outputs) as they are made, the inventory is updated in real time.
  • Labor: Set up of employees and various rates of pay.
  • Overhead: Allow overhead amounts to be entered and included in the cost calculations.


  • An unlimited number of password-protected User Profiles can be set up
  • User by user control
  • Extensive auditing of user activity
  • All data tables have information about the user, date, time and workstation that records were created or updated


  • Outbound loads for grouping sales orders together and distributing freight costs
  • Full detailed order forms, picking tickets, order labels and Bill of Lading forms
  • Flexible pricing capabilities including corporate and customer specific pricing

Product Overview

Related Products

  • Produce Pro
    Fully integrated and customizable software for the produce industry.
  • Visual Produce
    A customizable accounting software program for the produce industry

User Reviews of Produce Inventory Control System (PICS)

Submitted on October 14th, 2020 by Casey

We host and support a large number of PICS customers. Implementation is quick, and the customers we have require little support once set up, and often speak of the improvements the software makes to their overall business process.

The Good…

PICS is a very fast and adaptable system and covers a wide variety of items required for produce industry companies.

The Bad…


Submitted on October 12th, 2020 by Jesse Bilowus

PICS is a quality all encompassing software to manage your Inventory, shipping/receiving, Accounting(billing/receivables) and reporting needs.

The software offers complete lot traceability from ordering - receiving - production -selling - billing/paying for the product.

No need to try combining multiple software that don’t communicate with each other because PICS has the full package in 1 product.

Customizable software with very responsive designers/support to quickly implement company specific projects/needs.

The Good…

It’s simplistic but quickly provides detailed information. Navigation is very intuitive and training new users is quick as each screen builds on the others.

The Bad…

Very solid product, Concerns/suggestions are expressed and if valid they are rectified/upgraded by the developers

Submitted on September 25th, 2020 by Anonymous

PICS is a ERP system designed specifically for the produce industry. It offers inventory control, production, and accounting all-in-one, with sophisticated grower pay tracking and traceability that meets the unique demands of the produce industry. It is module based, and fully customizable.

The Good…

With PICS, we have improved our traceability allowing simple tracking of our inventory from purchase order, through production, to sales. Customizable forms and screens have allowed us to develop our business around an ERP system that can adapt to our unique requirements. The PICS customer service team is both helpful and patient in working with us on fine tuning settings and developing the software. The price point for the system was much closer to our target budget than that of many of PICS competitors.

The Bad…

Though PICS 3.0 is in the works, many aspects of the current system are out of date, including the requirements of a 32 bit host operating system (nothing later than Windows 8).