Produce Inventory Control System (PICS)

Video Overview

PICS Benefits

• Allows for complete traceability
• Effortlessly handles real world costing
• Handles all types and sizes of inventory
• Efficient and easy to use
• Affordable for every business
• Outstanding support
• Allows multiple units for buying and selling

PICS Features

Accounting

• Accounts Payable: Fast voucher entry with multiple distribution capability, system generated and manual checks supported, as well as bank draft wire transfers.
• Accounts Receivable: Automated send and receive of A/R info with Toronto Wholesale Produce Association (TWPA), Voucher and Receipt history, Bill To Accounts, custom designed A/R statements, and broadcast faxing/emailing of statements.
• General Ledger: Account history, balance summary screen, transactions with full history, supports multiple open periods, financial statements including Balance sheet, Trial balance, Income statement, G/L history, General Journal and others.
• Payroll: Simply Accounting, Simply Payroll, EasyPay or Paymate (3rd party Canadian Payroll software packages) are available and can be interfaced with the PICS General Ledger.

Brokerage

• Facilitate the sale of product from one company to another and do not take title to the product
• Automatically fill the vendor or purchaser from the Customer selected. Supports generic and/or Purchaser specific items
• Reports
• Weights in LB and/or KG

Buying

• Inbound loads, Purchase Orders including Confirmation of Sale forms and Quality Control Receiving Forms
• Flexible costing system
• Integration with Accounts Payable: Allows storage of all information necessary for Canada Customs
• Seamless electronic interface to Willson International for Confirmation of Sale. Purchase Orders can be set up in advance and received when the product arrives
• Growers pay calculates what to pay your supplier (grower) based on revenue less freight, packing, labor and rebates
• Unlimited currencies

Growing

• Track work orders from receipt of seed through planting and harvesting to final sale of finished product with full traceability throughout
• Multi-post input capability so treatments and labor can be entered against multiple work orders

Inventory

• Barcode Sticker creation (warehouse and/or stock)
• Storage unit controlled inventory
• Automatic determination of ‘Current’ items
• User definable number of decimals on quantity, cost and selling prices
• System generated or user defined stock numbers supported
• Unlimited number of user defined warehouses
• Picking locations
• Full lot control or FIFO selectable by product.
• Stock adjustments and transfers with user definable adjustment types and reasons

Management Information

• Sales and Profit Analysis: By customer, product, product category, salesperson, vendor, customer/product or product/customer.
• Financial Statements: Included with the General Ledger.
• Security and Auditing: Track when users log in, log out, and what happens in between.
• Up to 3 levels of reporting: Over 100 standard reports; quick custom report writer included; and optional enhanced custom report designer available.

Production

• Production types: The system will allow regular lot or static lot items to be used as inputs or outputs.
• Costing: Cost flows from the original purchase orders through the work orders, right down to the finished items.
• Bill of Materials: The work orders will be set up initially either manually or by selecting from a list of “bill of materials”.
• Inventory: As postings are made to the work order to bring more raw materials (inputs) in, and/or to take away the finished goods (outputs) as they are made, the inventory is updated in real time.
• Labor: Set up of employees and various rates of pay.
• Overhead: Allow overhead amounts to be entered and included in the cost calculations.

Security

• An unlimited number of password-protected User Profiles can be set up
• User by user control
• Extensive auditing of user activity
• All data tables have information about the user, date, time and workstation that records were created or updated

Selling

• Outbound loads for grouping sales orders together and distributing freight costs
• Full detailed order forms, picking tickets, order labels and Bill of Lading forms
• Flexible pricing capabilities including corporate and customer specific pricing