BMSI Financial Software System

BMSI Financial Software is designed for municipalities and educational organizations. It gives you the tools you need to take control of your finances. An incredibly affordable fund accounting system that meets all accounting standards. Easy to use, superior support…BMSI is the logical choice. Click the software links for additional information.

In addition to managing all operations of your organization this software will answer the following questions for your organization:

• What is the current cash position?
• How are each of the departments doing?
• What is the financial position relative to budgets?
• How is the company performing relative to this time of the year?

BMSI Accounts Payable

The BMSI Accounts Payable software will manage all of your expenses and vendors. You will be able to track vendor invoices and checks written to them. You will also have the tools you need to track purchases by vendor. It may be used on a cash, modified accrual or accrual basis. It tracks organizational payments and includes comprehensive expenditure analysis reporting. Optionally the system can automatically relieve encumbrances. It is your complete system for managing all of your expenses and outgoing transactions.

BMSI Fixed Assets

The BMSI Fixed Assets system tracks your organizational assets and can optionally post their depreciation to the general ledger. The system meets the requirements of GASB 34.

Distinctive Functions:

• Depreciation - Choose your depreciation method and calculate depreciation at the click of a mouse
• GASB 34 Compliant
• Automate your Fixed Asset Process
• Track your Fixed Assets for inventory control
• Know the current value of your assets
• Provides detailed accounting information
• Assets may be looked up by a variety of criteria
• Comprehensive set of reports with user definitions

BMSI Fund Accounting /General Ledger/Budget Preparation

The BMSI Fund Accounting/General Ledger/Budget Preparation software shows your organizations current financial position as compared to budget. The software contains a comprehensive set of reports as well as a Budget Preparation System. Subsequent budgets can pull data from current and prior years for analysis and automatically update the next years budget.

Distinctive Functions:

• Online Batch System functionality provides authorized users with a view of financial transactions as entries are made, before posting. An edit list is available for previewing entries. Necessary corrections can be made without adjusting entries.
• Fund Accounting offers variable level account structuring, user-defined journaling, encumbrance accounting, audit trails, deferred revenue transactions, on screen inquiries and multiple reports.
• Check Reconciliation allows tracking of deposits, bank statement verifications, cash account maintenance, adjustments, check listings, inquiries, and mass reconciliation.
• Budget Preparation features are available for development of the next year’s budget, using current and previous figures, actual expenditures, and what if scenarios without closing the old year. Prepare audits, allocations, worksheets, and extended budgets.
• Purchase Order control, with built in flexibility, helps users maintain, track and update vendor orders on the fly. Gain control of shipments to single or multiple locations including those with quantity variances. Post receivables in their entirety or by line item. Create supplier classifications.
• Treasurer’s Cash Receipts, allows you to automatically manage cash receipts by department with automatic due-to’s and due-from’s.
• Reports can be output in standard and/or user-defined format, summary or detail, print form or on screen viewing.
• System Compliance adheres to government accounting standards.

BMSI Human Resources

The BMSI Human Resources System It maintains personnel records including Job Qualification and Certification, Work History, Attendance, Accumulates unlimited types of leave time such as sick, personnel, comp time, vacation days, etc and much more. Contains step and grade tables. Can provide complex salary schedules including longevity. Optionally the software can integrate with BMSI Payroll.

Distinctive Functions:

• Keep detailed individual employment records
• Maintain multiple open payroll transaction registers
• Retain wage encumbrances and records of running balances
• Print individual checks or submit electronic deposits
• Create and generate W-2’s, worksheets, check and payroll registers
• Quarterly tax information reporting
• On screen inquiries, lookups
• Interface capability to time recording devices

Sampling of Standard Reports Available:

• Department Summary
• Payroll Deduction Summary
• GL Distribution Summary
• Employee History
• Employee Benefit Summary
• Unemployment Report
• The Payroll module interfaces with the Human Resources and Fund Accounting Systems.

BMSI Municipal Geographic Management System (MGMS)

The BMSI Municipal Geographic Management System is designed to be the place where all of the records and processes regarding land parcels and licenses are tracked and recorded.

MGMS keeps records of all actions necessary when granting building permits, health permits,planning and zoning permits, violations and code enforcement.

MGMS generates all of the paperwork, notices, etc involved in the process.

It provides lists of tasks to be completed before permits and/or licenses can be granted.

If the system is integrated with GIS, Abutters lists may be printed.

MGMS may optionally be integrated with a Tax Collection or Appraisal System and/or the BMSI Fund Accounting/General Ledger

BMSI Payroll

The BMSI Payroll calculates earnings, deductions, benefits and reports fund and expense dollars and provides comprehensive expenditure records for tax and labor analysis. There is a direct deposit option. The payroll interfaces with BMSI Fund accounting.

Distinctive Functions:

• Keep detailed individual employment records
• Maintain multiple open payroll transaction registers
• Retain wage encumbrances and records of running balances
• Print individual checks or submit electronic deposits
• Create and generate W-2’s, worksheets, check and payroll registers
• Quarterly tax information reporting
• On screen inquiries, lookups
• Interface capability to time recording devices

Sampling of Standard Reports Available:

• Department Summary
• Payroll Deduction Summary
• GL Distribution Summary
• Employee History
• Employee Benefit Summary
• Unemployment Report
• The Payroll module interfaces with the Human Resources and Fund Accounting Systems.

BMSI Purchase Order

The BMSI Purchase Order software facilitates the entry and printing of purchase orders. Funds can be encumbered and released automatically. The BMSI Security system allows Purchase Orders to be entered from remote locations with access to limited expense accounts. There is over budget warning included.

Features

• Notes & comments stored for easy lookup
• View documents scanned in the system
• Find documents with quick OCR search capabilities
• Automatic notifications
• E-mail documents, POs, invoices
• Pay via bank transfers

BMSI Tax Billing and Receivables

The BMSI Tax Billing and Receivables software automates tax billing from generation of tax bills through financial resolution. This software is an efficient, valuable resource for automating the municipal tax billing process, from inception through to final resolution. Prepare and create bills accessing system-maintained taxpayer information. The system may be customized to meet your requirements. It can be integrated with the BMSI Utility Billing software and optionally interfaced with the Fund Accounting Software.

Distinctive Functions:

• Keep current and historical taxpayer data
• Calculate interest and penalties
• Maintain accounts receivable
• Manage tax sales
• Connectivity to several Appraisal Software Systems

BMSI Treasurers Cash Reciepts

The BMSI Treasurers Cash Receipts software logs the receipt of all non-billed cash receipts. The system can automatically distribute one receipt to multiple General Ledger accounts. The software optionally can post to the BMSI General Ledger software.

BMSI Utility Billing and Receivables

The BMSI Utility Billing and Receivables software automates a Utility’s billing and collection. The software is comprehensive and includes the facility to use meter reading devices of all types, send statements and delinquent notices,calculate penalties, provide complete usage history, contains extensive facilities for billing multiple districts with multiple rate structures. The system may be customized to meet the utility’s requirements. It may be interfaced with the BMSI Fund Accounting software.

Distinctive Functions:

• Monitor and control abnormal usage
• Add/deduct meters, meter change and turnover activity
• Simplified collection and receivables processing
• Customer complaint tracking
• Scan and print bar codes
• Work order system
• Cross connect (back flow)
• This module functions independently or in conjunction with BMSI’s Fund Accounting System.

Sampling of Standard Forms and Reports Available:

• Pre-billing report
• Generalized user-created notifications/forms/mailing labels
• Customized or standard bill forms and statements
• Delinquency list and form letters
• Aged Accounts Receivables
• Cash Receipts Journal
• Balance Report
• Customer Listing
• Rate Table Listing

BMSI Voter Registration

The BMSI Voter Registration software maintains voter records with addresses, party affiliation and Date of Birth for multiple voting districts. It contains the facility to access the voter list on-line in real time if desired.