Data Plus Hospitality

Data Plus Hospitality Solutions offers the most complete hospitality-specific back office accounting system available in today’s marketplace. Designed to meet the needs of hotels, resorts, clubs, and management companies, this fully integrated back office suite combines Accounting, Human Resources and Procurement.

DPHS understands your hospitality-specific reporting needs as no other company does. The software supports Lodging Industry Statements & Statistics, Daily Reporting, Consolidation, Property Comparison and more! In addition, DPAnalytics brilliantly utilizes the labor expense, revenue, and statistical data to create Daily Reports and Dashboards displays of key metrics that are understandable at a glance, allowing department managers to take immediate corrective action.

DPHS is a one-point back office solution that can tie all of your hospitality systems together. Offering 100+ interfaces with other hospitality systems ý PMS, POS, Payroll, Time & Attendance, and more!

Video Overview

Accounts Payable

Cash management in the seasonal hospitality industry is a major design goal. Both single property and multi-property management companies can utilize the system, paying vendors on an individual property or consolidated basis. Multi-currency functionality allows users to enter or pay an invoice in any currency. Pay vendors electronically with EFT.

Accounts Receivable

Manage customers, members, and tenants. Any mix of balance forward, open-item, or aged balance forward is supported along with recurring billings for fees, rents, and dues. Transactions can be entered manually or imported from the front desk or POS systems.

Bank Reconciliation

Simplifies the bank reconciliation process by allowing users to track all of their bank transactions from a single source. It allows for management of multiple bank accounts, miscellaneous fees, check reconciliation, and automatic reconciliation of electronic bank statements to General Ledger. Maintain a real-time view of cash position.

Fixed Assets

Data Plus, Inc. partners with CMI Software, Inc. to offer a fully-integrated Fixed Assets solution for customers. With more than 25 years experience in providing fixed assets accounting software around the country and a world-class knowledge of depreciation and tax law, CMI Software, Inc. would be a perfect fit with Data Plus customers.

If you’ve already tried other fixed assets software packages, you know just how inconsistent and inflexible they can be. CMI Fixed Assets is designed to work the way you are used to working. Built-in customizing options make it natural and comfortable from the very first time you use it. CMI lets you work to your schedule, providing you with the reports and information you want, when you want them, at the intervals you specify.

General Ledger

Data flows in real-time from all subsidiary modules, regardless of fiscal period. Both dollars and statistics are maintained and reported on via a wide range of standard and customized reports. Both daily and fiscal period reporting is supported along with multiple budget types.

Human Resources

Payroll and Human Resources are fully integrated to allow for complete separation of departments without the need to run special tasks or to consolidate data.

Inventory

Combining Inventory with the Purchasing module enables you to create a complete, perpetual inventory tracking system - saving time by eliminating duplicate data entry and allowing reports to include data from all modules.

Track all of your General Stores, Retail, and Food & Beverage items for as many Storerooms or Stocking Locations as needed. Report on Inventory Valuation as well as Sales Margins and Retail Markups.

Exchange data with POS system or Print/Scan Barcode Labels.

Payroll

Meeting the special needs of the hospitality industry for tipped employees and employees who work in multiple departments at different rates is at the heart of the design of Payroll. Maintain an unlimited number of individual earnings and deductions for each employee.

Easily manage typical hospitality payroll challenges such as tip allocation, tips deemed to be wages, deductions not taken, multiple pay rates and more.

Personnel

The Data Plus Personnel application can be used independently or combined with the Data Plus Payroll application. Employee history and performance data can be tracked for an unlimited length of time. Basic demographic data is maintained for a large number of individual variables. Additionally, special sections of the application maintain transaction records for performance reviews, disciplinary notices, vacation and sick time, and job history.

Applicant tracking is also provided to assist the Personnel department in knowing what positions are open and what individuals have completed job applications. Applicants can be transferred to staff positions without having to re-enter any of the data on file.

Optional Interfaces:

• Data Plus Payroll

Project Management

The Data Plus Project Management application incorporates both Project budgeting and tracking and Purchase Order functions. Projects can be set up with as many sections as desired with separate budget amounts for each section. Both initial and working budgets can be created. Once a working budget is created, the initial budget is frozen and is used only for reporting purposes.

Purchase Orders can be created for items that are to be ordered. A Purchase Order does not need to be associated with a project. Purchase Orders can reference standard items or new items can be created ‘on the fly’ as the Purchase Order is entered. Purchase Orders can be created using all or parts of other Purchase Orders.

When invoices are processed in Accounts Payable, the Project Management module is automatically updated to reflect the amounts spent for each Purchase Order and Project. A number of reports are available to track actual versus budget for moneys committed as well as spent.

Interfaces:

• Automatic interface with Accounts Payable to create invoices from receiving
• Automatic interface with General Ledger

Purchasing/Receiving

Streamlines all aspects of the purchasing process. Create Requisitions at the department level and route via email for approval. Turn an approved Requisition into a Purchase order with the press of a single button. Track multiple receipts and let the system automatically post your accrued liability to General Ledger.