How Much Does a CMMS Cost?

Last Updated: January 25th, 2023
Researched and Written by: Sydney Hoffman

Subscription plans, the number of users and trackable assets, and other factors can affect the pricing of computerized maintenance management systems (CMMS). For example, entry-level CMMS software costs $29-$79/user/month, while subscription-based CMMS onboarding spans $600-$2,500 in upfront expenses.

Based on pricing and functionality, our top three picks for CMMS software include eMaint CMMS, Hippo CMMS, and MicroMain.

Plan Pricing User Minimum/Maximum Notes/Limitations
eMaint CMMS (Team) $69/user/month Max 3 user package 500MB storage; $100/year for additional 50GB
eMaint CMMS (Professional) $85/user/month 3 or more users 100GB storage; $100/year for additional 50GB
eMaint CMMS (Enterprise) $120/user/month 5 or more users 200GB storage; $100/year for additional 50GB
Hippo CMMS (Starter) $35/user/month Minimum 2 users Free support, updates, data storage
Hippo CMMS (Plus) $55/user/month Minimum 2 users Includes Hippo Mobile app
Hippo CMMS (Pro) $75/user/month Minimum 3 users Includes Hippo Mobile app
microMain $99/user/month admin license; $45/user/month technician license NA Cloud or on-premise

Further Reading:

CMMS curbs equipment downtime and optimizes your facility’s workflows through asset management, predictive and preventive maintenance, and work order management:

Pricing Factors

CMMS costs vary depending on your specific needs, including the number of users requiring access, the number of assets and equipment you want to track, and additional features needed to personalize your software further.

User Count: CMMS providers generally offer cloud-based, software-as-a-service (SaaS) pricing models. This allows flexibility to pick and choose which employees can use the CMMS system.

Some plans, like MicroMain, provide differing prices based on that user’s role in the company. For example, an offsite technician only needs basic access to work orders for $45/user/month. On the other hand, a supervisor requires an admin license for broader functionality at $99/user/month.

According to Comparesoft, most CMMS users are interested in software that supports 2-10 users.

Common CMMS User Volumes

Features: Most CMMS solutions include the following components in their standard plans, reducing downtime and streamlining facility management:

  • Asset tracking and management: Records general info on company assets, frequency of use, ongoing costs, issues, and specifications.
  • Inventory management: Tracks information on equipment used in maintenance operations; provides low stock level notifications for spare parts.
  • Maintenance reports: Provide key metrics on maintenance costs and repair histories to help pinpoint company-wide trends.
  • Preventive maintenance scheduling: Establishes routine maintenance activities and balances technicians’ workloads.
  • Predictive maintenance: Monitors equipment performance trends and conditions to alert your maintenance team about any arising issues.
  • QR and barcode scanning: Allows your team to check out and return repair equipment with scanning technology; tracks the location of your tools in real-time.
  • Vendor management: Records external work orders and contracts for outsourced maintenance tasks.
  • Work order management: Documents upcoming maintenance activities and step-by-step repair procedures.

If you’re looking for a CMMS solution that goes beyond these standard features, you’ll need to upgrade to a more robust plan.

For example, the eMaint Team plan provides basic functionalities and 500MB of data storage, which is ideal for small businesses. However, a company scaling up in size should invest in the Professional plan for workflow management, multiple inventory location, interactive image mapping, equipment condition monitoring, and 100GB of storage.

Asset/Equipment Types and Quantity: Vendors charge depending on the types of assets maintained, the quantities stored in your system, and more. The Hippo Starter plan facilitates the management of up to 100 equipment items. Upgrade to the Hippo Plus plan to track up to 1,000 equipment items, or choose Hippo Pro for unlimited asset management.

Comparesoft reports that equipment and machinery are the most popular trackable CMMS assets, followed by properties and real estate.


CMMS Types of Assets

eMaint CMMS


eMaint CMMS: Asset Detail View
eMaint CMMS: Scheduler
eMaint CMMS: Asset Cards
eMaint CMMS: Assets
eMaint CMMS: Asset Sensor Details
eMaint CMMS: Scheduling
What We Like
Customizable KPIs
Customizable workflows
Easy barcode scanning from mobile app
What We Don’t Like
Difficult to customize work orders and purchase orders
Limited formatting options
Overview
Price Range: $$
Starting Price: $69/user/month
Client OS: Web
Deployment: Cloud Hosted

eMaint Team is $69/user/month (3-user package) with mobile device access, unlimited support, software updates and upgrades, and 24/7 online training.

eMaint Professional is $85/user/month (3 or more users) with all Team features, interactive image mapping, automated workflows, work request options, and a sandbox staging account.

eMaint Enterprise is $120/user/month (5 or more users) with all Professional features, unlimited work request user logins, access to web API, and a multi-site toolkit.

eMaint CMMS Inventory Management
Manage your inventory and equipment in eMaint CMMS.

Hippo CMMS


Hippo CMMS: Purchase Orders
Hippo CMMS: Barcode Scan
Hippo CMMS: Time Tracker
Hippo CMMS: Equipment Management
Hippo CMMS: Work Order
Hippo CMMS: Floor Plans
Hippo CMMS: Floor Plans
Hippo CMMS: Inventory Parts
What We Like
Best value at $35/user/month
Easy of navigation
Easy to attach photos via mobile app
What We Don’t Like
Can’t reopen old work orders
Difficult to use search function
No parts hierarchy in database
Overview
Price Range: $$
Starting Price: $35/user/month
Client OS: iOS, Android, Web
Deployment: Cloud Hosted

Hippo Starter is $35/user/month (minimum of 2 users) for a single facility. Basic features include a maintenance request portal, parts and inventory, and up to 25 unique requesters and 100 equipment items.

Hippo Plus is $55/user/month (minimum 2 users) for multiple facilities/locations. Plus includes all Starter features, interactive maps, KPI dashboards and metrics, and up to 100 unique identifiers and 1,000 equipment items.

Hippo Pro is $75/user/month (minimum 3 users) for multiple facilities/locations. Pro includes all Plus features, purchase orders, API access, and unlimited requesters and equipment items.

Hippo CMMS Floor Plans
View interactive floor plans and equipment locations in Hippo CMMS.

MicroMain


MicroMain: Home Screen
MicroMain: Work Orders
MicroMain: Users
What We Like
Comprehensive features (spare parts, OEE, depreciation, reporting)
Robust mobile app (barcode scanning, labor rate tracking, offline use)
Unlimited sites, priced per user
Overview
Price Range: $$
Starting Price: $89/user/month
Client OS: Web
Deployment: Cloud Hosted

MicroMain is $99/user/month per admin license and $45/user/month per technician license. Features include work order management, preventive and predictive maintenance, asset management, parts and inventory, workforce management and tracking, and QR code and barcode scanning.

MicroMain Work Orders
Track and manage work orders, maintenance status, and more in MicroMain CMMS.
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