8.7
Editor’s Rating:
Best for Preventive Maintenance
Limble CMMS: Individual Selection Page
Limble CMMS
  • Set PMs based on multiple variables
  • Can be used in most industries
  • Automated work order generation and calendar
8.5
Editor’s Rating:
Best for Corrective Maintenance
MaintainX: Work Orders List
MaintainX
  • Automatic work order generation
  • Easy-to-use mobile app
  • Affordable for small businesses
8.7
Editor’s Rating:
Best for Condition-Based Maintenance
eMaint CMMS: Asset Detail View
eMaint CMMS
  • Offers proprietary Fluke IoT sensors
  • Condition-monitoring for production assets
  • Effective for preventive and predictive maintenance

In this guide, we’ve ranked the top maintenance management software based on how effectively they perform different types of maintenance, like preventive, predictive, and corrective maintenance. We also included systems for specialized maintenance industries, like fleet and aviation MRO, to help you find a solution that aligns with your operations.

Types Of Maintenance Chart

Limble CMMS - Best for Preventive Maintenance

Limble Cmms’s preventive maintenance (PM) creation tool allows you to efficiently generate PM templates for every machine or piece of equipment. You can set automatic recurrences based on time (daily, weekly, monthly, yearly), by meter reading, or threshold. For example, if a generator requires maintenance every 500 operating hours, the system will automatically create a work order once that threshold is reached.

Additional fields within a PM template include parts, tools, and instructions for more specificity. Through the integrated spare parts inventory module, you can quickly add the parts required for each PM schedule to the template. For instructions, you can add basic checklists, picture/file attachments, or text boxes. More advanced options include eSignatures, request approval, and linked work orders. These equip your technicians to arrive prepared with the right parts and detailed instructions in hand.

Limble CMMS PM Template
Create a preventive maintenance template in Limble CMMS with access to your spare parts inventory to assign parts and leave detailed instructions.

One way Limble’s PM creator stands out is its streamlined mobile experience. Technicians can perform all desktop functions through the mobile app. It organizes information logically to guide them step by step through the maintenance process for more efficient fieldwork. The app also lets technicians manually log any extra parts used, automatically deducting them from inventory.

Limble’s PM creator serves several different industries, including:

  • Manufacturing: Schedule regular maintenance based on run time for assets like assembly lines and conveyor systems to reduce downtimes.
  • Facilities: Schedule routine maintenance tasks for HVAC systems, lighting, or plumbing in educational or government facilities to ensure they are up to code.
  • Healthcare: Ensure medical equipment is compliant with The Joint Commission (TJC) standards.
  • Energy and Utilities: Include detailed instructions and file attachments to maintain more complex infrastructure like turbines, transformers, and pipelines.
Best for Preventive Maintenance:
Limble CMMS
★★★★★
★★★★★
(1)

Limble CMMS: Individual Selection Page
Limble CMMS: Work Request Template Editing
Limble CMMS: Costmizing the Work Request Portal
Limble CMMS: Setup and Configure Work Requests
Limble CMMS: View Bad Compressor
Limble CMMS: Quarterly Maintenance
Limble CMMS: Report a Problem
Limble CMMS: Asset Management
Limble CMMS: Total Cost of Operations
Limble CMMS: Scheduling
Limble CMMS: Location Dashboard
Limble CMMS: Global Dashboard
What We Like
Ease of use allows access to all employees
Limited setup period
Over 100 pre-built integrations available.
What We Don’t Like
Can not schedule a WO to become active in the future
Limited form customization
Periodic refreshes rather than instantaneous updates
Overview
Price Range: $$
Starting Price: Free
Client OS: iOS, Android, Web
Deployment: Cloud Hosted

Read more in our full Limble CMMS review.

IBM Maximo - Best for Predictive Maintenance

IBM Maximo’s health and predict module integrates with IoT sensors and uses historical data to calculate and assign health scores for high-value assets to better predict upcoming maintenance. Health score valuations are customizable, so you can use a meter reading or incorporate several variables to determine an asset’s overall health. This is especially useful for energy and utility companies, as you can consider environmental factors and other asset dependencies when creating health valuations for energy grids or transformers.

You can view all assets with low health scores and drill down into each to view specific metrics to help predict maintenance. Maximo also includes a health breakdown that lists contributors to the overall health score and their weight within the formula. This helps you assess why an asset’s health score is low and determine if more frequent maintenance is required. For example, an energy company might find that temperature spikes drive low health scores in transformers, prompting more frequent maintenance that eventually reduces downtime.

IBM Maximo Predictive Maintenance
Analyze asset health metrics to help you better predict future maintenance with IBM Maximo.

Additionally, Maximo lets you add several customizable charts and graphs for further data analysis. These can include:

  • Failure probability history: Shows percentages of causes of failure, like overheating, leaking, or loose parts to help with root cause analysis.
  • Anomaly detection history: Instances where IoT sensors detect an anomaly in vibration, temperature, or voltage to spot possible trends.
  • Asset timeline: Displays all events across a timeline for easy analysis. This includes failures, maintenance, completed work orders, and refurbishments.

IBM Maximo offers highly advanced functionality for evaluating asset health and predicting maintenance. Because of this, we recommend this system only for large to enterprise-level companies, as the system starts at just over $3,100/month. If your business requires more simple meter and condition monitoring for a lower cost, eMaint CMMS or UpKeep may be more suitable.

Best for Predictive Maintenance:
IBM Maximo
★★★★★
★★★★★
(1)

IBM Maximo: Work Supervision
IBM Maximo: Work Details
IBM Maximo: Submit a New Request
IBM Maximo: Inspection Form Library
What We Like
Integrates with IoT sensors
Asset performance module
Detailed asset health scoring
Overview
Price Range: $$$$
Starting Price: $3,150/month
Client OS: Windows, Web
Deployment: Cloud or On-Premises

MaintainX - Best for Corrective Maintenance

MaintainX allows you to automatically generate a corrective action work order when an inspection is failed. For example, a machine safety inspection at a manufacturing plant discovers a faulty emergency stop button. The system will automatically create a work order for the broken button so technicians can take corrective action as soon as possible.

The new corrective work order keeps all data from the original inspection or scheduled maintenance work order. This gives the technician a better context for what failed while including other crucial information like repair priority, asset location, and spare parts needed to repair. The instant work order creation streamlines the detection-to-repair process, lessening total machine or equipment downtime.

MaintainX Corrective Work Order
Automatically create corrective action work orders after failed inspections with MaintainX.

While other systems like Limble and Fiix have similar functionality, MaintainX’s low cost and simple mobile interface make it a strong option for small to mid-size businesses.

Best for Corrective Maintenance:
MaintainX
★★★★★
★★★★★
(2)

MaintainX: Work Orders List
MaintainX: To Do List
MaintainX: Work Order Details
MaintainX: Work order
What We Like
Strong virtual support
Offers free plan
Streamlined mobile app allows users to add images/documents
What We Don’t Like
IoT sensor integrations only in Premium version
Limited customization and reporting in lower-tier plans
Overview
Price Range: $
Starting Price: Free
Client OS: iOS, Android, Web
Deployment: Cloud Hosted

Read more about MaintainX in our full review.

eMaint CMMS - Best for Condition-Based Maintenance

eMaint CMMS offers turnkey, proprietary Fluke IoT sensors to streamline integration for condition-based monitoring and maintenance. This simplifies a normally complex process, as you can purchase the sensors and CMMS system in one place instead of integrating with third-party devices. Popular systems offered include:

  • Fluke 3563 analysis vibration sensors: Performs regular vibration monitoring and analysis for production-critical assets. For example, sensors installed on conveyor motors at a bottling plant can detect abnormal vibrations, signaling bearing failure.
  • Fluke 3540 FC three-phase power monitor: Monitors key electrical variables in equipment, including current, voltage, and energy consumption. When a generator shows signs of power instability, maintenance teams can take action to ensure uninterrupted power during operations.

The condition-based monitoring module can be used as an advanced predictive maintenance method. Set upper and lower-bound danger limits for each asset and get alerted when those limits are passed. The system can also auto-generate work orders when these limits are exceeded. This lets you detect failures early before they lead to costly breakdowns and downtime and keeps workers safe.

eMaint Condition Monitoring Metrics
Use eMaint to monitor the condition of high-value production assets to catch malfunctions before they cause significant damage.
Best for Condition-Based Maintenance:
eMaint CMMS
★★★★★
★★★★★
(2)

eMaint CMMS: Asset Detail View
eMaint CMMS: Scheduler
eMaint CMMS: Asset Cards
eMaint CMMS: Assets
eMaint CMMS: Asset Sensor Details
eMaint CMMS: Scheduling
What We Like
Offline mode with work order syncing capabilities
Customizable KPIs
Strong international support: multi-currency, multilingual, multi-location, etc
What We Don’t Like
Difficult to customize work orders and purchase orders
Limited formatting options
Overview
Price Range: $$
Starting Price: $69/user/month
Client OS: Web
Deployment: Cloud Hosted

Learn more in our full eMaint CMMS review.

Samsara - Best for Fleet Maintenance

Samsara helps lower fleet maintenance costs by collecting vehicle diagnostics for real-time health monitoring. This is achieved through on-board diagnostic ports that collect data and relay it to the system so you can actively monitor drivers’ vehicles while they are on the road. Some data points include battery voltage, coolant temperature, and oil pressure.

Samsara Vehicle Diagnostics
View all vehicle diagnostic data and track location in real-time with Samsara.

The diagnostics data helps you proactively spot vehicle faults, such as engine overheating, exhaust leaks, ABS system malfunctions, and battery alternator failures. It lists the severity of the detected issue and how many times it occurred. This helps you catch vehicle problems early to prevent driver injuries and ensure quick, targeted repairs.

This feature integrates with the maintenance module to create streamlined work orders for vehicles with detected diagnostic faults. You can even create preventive maintenance schedules for each vehicle by setting up alerts when meters hit certain readings, like hours on the road or miles driven.

It’s important to note that Samsara is a fleet management system, so its maintenance capabilities don’t extend beyond fleets of vehicles. If you require both fleet and another form of maintenance like facility or equipment, you will need to purchase a separate maintenance management system and integrate it with Samsara.

Best for Fleet Maintenance:
Samsara Fleet Management

Samsara Fleet Management: Dispatch
Samsara Fleet Management: Vehicle Utilization Report
Samsara Fleet Management: GPS Tracking
Samsara Fleet Management: Fleet Map
What We Like
Collects telematics data
Compatible apps for iOS and Android
Predictive ETAs
What We Don’t Like
Expensive hardware requirements
No free version available
Per vehicle pricing can add up
Overview
Client OS: iOS, Android, Web
Deployment: Cloud Hosted

Read more about Samsara on our product profile page.

See also our complete fleet management software roundup page for other leading systems.

MicroMain - Best for Equipment Maintenance

MicroMain’s asset lifecycle management is ideal for the manufacturing and oil and gas industries that require comprehensive tracking of complex assets and equipment. The module manages the entire lifecycle, from procurement to disposal or replacement, so you know exactly how much you paid and how much it will cost to replace or repair it.

MicroMain Asset Replacement
MicroMain lets you view asset replacement plans for all high-value assets.

Specifically, MicroMain can calculate and track depreciation for high-value assets using acquisition cost and estimated useful life based on usage and condition. It supports common methods like straight-line, declining balance, or units of production. Knowing the asset’s value in real-time can help you allocate costs more accurately and ensure maintenance budgets stay on target. Knowing the current value also allows you to make more informed decisions about upgrade or replacement considerations.

For example, a critical production machine unexpectedly experiences an engine failure that will be expensive to repair. MicroMain can show you that the machine only has one year of useful life remaining, which helps your company decide to replace it completely instead of undergoing the costly repair and then replacing it a year later.

Best for Equipment Maintenance:
MicroMain
★★★★★
★★★★★
(4)

MicroMain: Dashboard
MicroMain: Inventory Page
MicroMain: Item Details Page
MicroMain: Counts Page
MicroMain: Advanced Inventory Page
MicroMain: Inventory Adjustment Transaction
MicroMain: Home Screen
MicroMain: Work Orders
MicroMain: Users
What We Like
Comprehensive features (spare parts, OEE, depreciation, reporting)
Unlimited sites, priced per user
Tailored for manufacturing
What We Don’t Like
Purchase order feature lacking
Custom integrations for smart devices may be costly
External users require paid login for work orders
Overview
Price Range: $$
Starting Price: $99/user/month
Client OS: Web
Deployment: Cloud Hosted

Read more in our MicroMain review.

Veryon - Best Aviation MRO System

Veryon’s maintenance tracking module allows commercial airlines and MRO service providers to keep track of all repair tasks and aviation compliance. You can manage all work orders from one dashboard, making it easy to visualize what tasks need to be completed. It even sorts routine from non-routine maintenance, helping you isolate unexpected faults to diagnose the root cause.

To better understand each work order, you can drill down into more specific data, such as estimated maintenance cost vs. actual cost, reported hours, and landings. The status bar shows which work orders are on time or running behind, helping you prioritize tasks effectively.

Veryon Maintenance Tracking
Veryon streamlines work order tracking through its maintenance module.

Within the module, you can create electronic logbooks to record flight and maintenance data for each aircraft in your fleet. This includes flight hours, each maintenance task performed on the aircraft, and inspections completed. This helps you stay compliant with Federal Aviation Administration (FAA) regulations and ensures you stay audit-ready.

Best Aviation MRO Software:
Veryon
★★★★★
★★★★★
(1)

Veryon: Aircraft Serviceability Overview
Veryon: Maintenance Planning
Veryon: Mobile Apps
Veryon: User Dashboard
Veryon: Digital Task Cards
What We Like
Integrates with other systems like SAP
Single solution for multiple functions
Allows for adoption of paperless maintenance
What We Don’t Like
Pricing requires consultation call
Takes longer to learn due to depth of functionality
Overview
Client OS: Windows, macOS, iOS, Android, Web
Deployment: Cloud or On-Premises

Read more about Veryon on our product profile page.

Also check out our best aviation MRO software page for more options.

What is Maintenance Management Software?

Nearly synonymous with computerized maintenance management systems (CMMS), maintenance management software streamlines all maintenance activities for a company. This mainly includes creating work orders for different types of maintenance methods, like preventive, corrective, or predictive maintenance for high-value assets. It aims to lower maintenance costs, automate scheduling, provide real-time KPIs, and log all performed maintenance for your team.

Similarly to enterprise asset management software, these systems can track high-value assets like production machines, transformers, medical equipment, and wind turbines. They can also act as a type of facility management software and track equipment within educational or government facilities like HVAC systems or generators.

Key Features and Benefits

  • Work order management: Streamlines creation, tracking, and assignment of work orders. Ensures organization and prioritization of all maintenance tasks.
  • Preventive maintenance scheduling: Schedule and manage preventive maintenance templates to minimize downtime and prolong equipment life.
  • Reporting: Generate reports to analyze labor costs, average downtime, and preventive maintenance to analyze efficiency and effectiveness.
  • Asset management: Stores information on all assets, such as maintenance cycles, acquired date, and locations, for easy reference.
  • Compliance and safety: To stay compliant with industry regulations, keep historical records of all maintenance performed on critical equipment.
  • IoT sensor integration: Optional integration with IoT sensors allows for real-time condition monitoring of production equipment and predictive maintenance.
  • Spare parts inventory management: Keep an accurate inventory of spare parts and add them to work orders to ensure your maintenance technician can have the right tools beforehand.
MaintainX Work Order List
Manage all work orders and open tasks, with assignments, priority, and due date in MaintainX.

Maintenance Types

You can choose from several different types of maintenance to best care for your assets and equipment. Each method has a different intended use and outcome, and different features are used within maintenance management systems.

Maintenance Type Use Important Features
Preventive Aims to prevent failures before they occur by scheduling adjustments based on time intervals or usage patterns. Automated scheduling, task management, asset tracking, reporting
Predictive Uses real-time data and sensors to predict when maintenance should be performed. Real-time monitoring, predictive analysis, historical data trend analysis
Corrective/Reactive Performed after a defect or failure has been detected or after equipment has completely broken down. Fault detection alerts, mobile access, work order management
Condition-Based A type of predictive maintenance, this monitors the actual condition of equipment to decide whether maintenance should be performed. IoT sensor integration, data collection, automated work order creation
Scheduled A type of preventive maintenance, this is pre-planned based on a schedule, regardless of the equipment’s condition. Calendar schedule, maintenance history, procedural work orders
Deferred Postponed maintenance that is delayed due to factors like budget, resources, or time constraints Cost estimation, risk assessment, task prioritization
Proactive A type of preventive maintenance, this focuses on identifying and fixing the root causes of failure rather than just the symptoms. Root cause analysis, asset condition monitoring, asset maintenance history
Emergency A type of corrective maintenance required when an unexpected failure causes significant downtime, risks, and/or costs. Remote monitoring, downtime tracking
Shutdown Performed when equipment is deliberately shut down for a complete overhaul. This is typically planned in advance. Resource allocation management, compliance, and safety management
eMaint Maintenance Calendar
Calendar schedules can be used for multiple types of maintenance like scheduled and preventive, as shown in eMaint.

Industry-Specific Maintenance Systems

Some software options will be marketed and sold based on your industry or by the relevant asset/equipment:

  • Fleet Maintenance Management Software: Maximizes your fleet vehicles’ uptime, efficiency, and life. Assets typically include cars, trucks, and trailers but can also include construction equipment, machinery, and tools needed to maintain them. A unique feature module is fuel tracking. Samsara and Fleetio are a couple of leading products that are unique to fleet maintenance.
  • Property Maintenance Management Software: Oversee the maintenance activities involved with the property you own and potentially lease out. Maintenance request portals give access to tenants rather than employees in your company. View maintenance activities on a per-unit basis and store important documents. This includes homes, apartment buildings, and hotels. A good example product is Appfolio, a popular property management system with a streamlined tenant portal for maintenance requests.
  • Aircraft and Aviation Maintenance Management Software: Tracks maintenance, repair, and operations on aircraft and aviation vehicles. Also known as aviation MRO software, it handles aircraft airworthiness by ensuring compliance with maintenance activities, sourcing the right parts, and improving logistics controls. An example product is Veryon, built explicitly for aviation maintenance.
Veryon Diagnostics
Veryon lets you monitor real-time diagnostic data on all aircraft for better fault detection.

Pricing Guide

The pricing for maintenance management systems varies, as some systems offer free plans, like MaintainX and Fiix. However, these are only viable for freelancers or very small startups, as they are limited in functionality.

Paid plans for cloud-based systems typically range from $16-$200/user/month. The range is highly dependent on your business size and desired features. Usually, products offer tiered pricing options, with each tier offering more features at a higher price. There are also implementation and optional IoT sensor costs to consider.

There are some anomalies, like IBM Maximo. This is considered an EAM system, and is specifically built for enterprise-level companies and offers more advanced features like a reliability strategies app and asset health analysis. Because of this, its price is much higher, starting at $3,150/month, with the standard plan starting at $7,200/month.

Frequently Asked Questions

How are CMMSs and maintenance management software different?

 
While very closely related, maintenance management software encompasses a broader scope than computerized maintenance management systems (CMMS). They will provide you with the same features, and many systems are classified under both categories. However, “maintenance management” includes more specific industry needs like fleet, aviation MRO, and equipment maintenance.

How are maintenance management software different from EAM systems?

 
Both systems function similarly, helping manage assets and improve maintenance strategies. The main difference is enterprise asset management (EAM) systems focus on maintaining high-value assets throughout their lifecycles and are typically built for larger companies. Meanwhile, maintenance management systems are focused strictly on the maintenance and upkeep of equipment and assets, and any company of any size can use them.
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