A web-based multi-module management system designed by Waiting Room Solutions.
Integrated Affordable Web-Based EMR Software & Medical Practice Management Software That Scales To Meet Your Needs – And Budget
Waiting Room Solutions provides a complete, affordable integrated web-based EMR and Practice Management Solution that’s designed to make life easier for you, your staff and your patients. Our proven solution will help you improve efficiencies, control costs, accelerate billing and build a more successful practice.
Medical Billing Software to help you get paid correctly the First time & Faster
Waiting Room Solutions Medical billing software and advanced revenue cycle management offer affordable web based solutions ideal for all practices. Helping you get paid correctly the first time.
Physicians need to chart quickly, comfortably and efficiently while capturing all charges for their services. The Waiting Room Solutions Medical Billing Software offers unrivaled power for charge collection. Charges are automatically captured, cross checked to payor rules and entered for claim submission without the need for dual entry by your staff. Our intelligent E&M checker lets you know the level of documentation necessary as you chart.
Additional Waiting Room Solutions Medical Billing Services features:
Waiting Room Solutions takes Autoposting to a new level. Now go through your electronic payments queue to check, not to enter payments and postings. You can finish your payment entry work in a fraction of the time with standard practice management systems. No need for expensive setup or interfaces. It’s all integrated in one great package.
Eligibility Checking is just part of the workflow for Waiting Room Solutions. Prior to the patient’s appointment, eligibility is checked to ensure that you get paid for the visit. Clear eligibility messages are displayed for your front desk staff to alert them when to examine a patient’s insurance coverage further. Get paid the first time with Waiting Room Solutions medical billing software automated eligibility checking.
Web-based Medical Document Management Solutions
Waiting Room Solutions makes the transition from paper to electronic charts seamless. Our powerful medical document management solution allows you to scan and index your old paper charts and reports so that they are available to you online with the Waiting Room Solutions EMR. You can instantly access any paper document that was in the patient chart.
To further ensure that your old paper documents are integrated into the electronic Waiting Room Solution medical document management system, our fax server and document management solution allows your staff to input faxes into the patient’s EMR right from their computer – without having to print them out. Paper documents can always be scanned and added to the patient record.
Waiting Room Solutions Online Fax is fully integrated in the laboratory management workflow. Now you can quickly,cleanly and easily file electronic faxes directly into the patient’s chart. No scanning, no uploading, no extra mouse clicks. Its’ all integrated in one neat package. You will save hours of work each day reviewing charts, laboratory results and radiology results. We make one easy queue for you to review in the office, at home or away. Get on top of your faxed laboratory, radiology and order results with the Waiting Room Solutions integrated fax system:
Waiting Room Solutions has now partnered with SnapShell to offer a solution to the laborious task at your front desk of entering insurance card data and license data for your patients. The card scanner is an external, desktop USB card scanner that allows for integrated data and image capture of patient driver’s licenses and insurance cards. WRS propietary functionality captures images (back and front, requiring two passes) of cards and displays them in WRS for reference by your practice’s staff. Information is then automaticaly extracted and mapped (entered) into the applicable data fields in the WRS web based EMR.
This functionality can offer your practice numerous cost and time saving benefits. First, it integrates seamlessly within the WRS Web based EMR Practice Workflow. It eliminates the need to manually type patient demographic data into WRS and prevents costly data entry errors such as patient name, DOB, and insurance card number. The WRS Medical Card Scanner combines the former two step process of data entry and card scanning into a single, integrated step.
There is an easy plug and play installation for the WRS Card Scanner as well as low maintenance (no calibration), low wear and tear (no mechanical moving parts), and excellent picture resolution with 600dpi true color. There is a fast processing time of 2-3 seconds and it can read the OCR of driver’s licenses and ID cards from all 50 US States and over 45 countries around the world. Did we also mention it extracts both data and images?
The practice user can scan the patient card and/or driver’s license. Using Optical Character Recognition (OCR) information is automatically extracted from the patient card. Once scanning is complete, the user verifies the scanned information and discrete data is transferred into the corresponding fields into WRS:
Web Based and Affordable - 24x7 Access to Medical Records in the Customized Format You Need to Meet the Way You Chart - And The Way You Work.
Physicians need to chart quickly, comfortably and efficiently while capturing all charges for their services. The Waiting Room Solutions EHR offers unrivaled customization in specialty specific templates and note formats. Charges are automatically captured, cross checked to payor rules and entered for claim submission without the need for dual entry by your staff. Our intelligent E&M checker lets you know the level of documentation necessary as you chart.
Additional Waiting Room Solutions EHR Features:
Electronic Prescribing, Formulary Checking, and Prescription Refills - Through The SureScripts Network
Waiting Room Solutions is one of the only web-based (Cloud / SaaS) Complete ONC/ATCB 2011 Certified EMR solution that is also Surescripts Gold Certified. This status indicates WRS has met criteria that demonstrate a higher level of commitment to e-prescribing including formulary checking.
Patients Maintain Their Own Personal Health Record Which They Can Access From Your Medical Practice Website.
Patient Portal is now a requirement for Meaningful Use compliance. Waiting Room Solutions Self-service patient portal is designed to help you in multiple ways.
Your patients are constantly searching the Internet for medical information. Waiting Room Solutions will help you gain visibility to your patients by helping you create your own medical website and patient portal. Your medical practice website will be completely linked to your backend systems for efficiency. Patients can register online, maintain their personal health record, schedule appointments and message with your office all from one convenient location – your practice website.
Each website is customized by practice and specialty for marketing messages to patients and educational links for patients. Improve your practice’s efficiency by answering secure messages online and freeing up phone lines and reducing unnecessary fax activity.
Waiting Room Solutions helps you market your medical practice on the web. Our website optimization tools permit you to market your medical practice through the search engines and optimize relative to your competitors. Be first in the search engines when your patients are looking for you on the web.
Provides secure communication between your patients and your practice. You can grant access (with a secure username and password) to information through a web connection. Patients can log in to the system to access:
Providers can send secure messages such as appointment reminders, electronic statements and lab results to patients.
Data is exchanged in a HIPAA compliant and secure manner.
Save valuable time for your practice as well as patients, allowing you to see more patients per day
All too often you spend time with patients discussing medical, social and other histories. Patients can log on to the secure Patient Portal and complete much of their pertinent information on-line prior to their in-person visit. This data is automatically and immediately available to the doctor during the visit for review; and change if necessary.
The office staff enjoys the benefits of the patient portal too. The days of sending the patient a registration packet and hoping it’s compete before the office visit are gone forever. Staff no longer has to wait while the patient fills in all the necessary information in the reception area.
Patients can fill out ‘forms’ in the luxury of their own home. For patients that do not have access to any internet enabled computer at home, a computer kiosk can be set up in the lobby area.
Secure web based patient messaging for efficient responsiveness that saves time and costs while improving your patient satisfaction. Message with your patients and with your office through your website
From your customized website and patient messaging portal patients will be able to securely message with your office for appointment requests, billing questions, prescription refills, referral requests and general questions. This allows your office to answer patient requests in an orderly fashion rather than responding to multiple diverse phone calls throughout the day. You will save on both your phone and staffing costs by using this feature.
Best yet, you’ll improve patient satisfaction with your better and more effective responsiveness.
With Waiting Room Solutions’ Order Tracking Module, Your Orders are Tracked Electronically and Integrated With the Patient’s Chart.
The Waiting Room Solutions Order Tracking system tracks all orders issued from our EMR electronically through the entire order life-cycle. We help relieve the burden of tracking orders that have not been obtained by the patient or have not been received by the office.
Because this is all performed electronically the results are integrated with the patient’s chart. No more attaching paper faxes to paper charts and placing them in a stack on your desk to review at the end of the day. Find results quickly, efficiently and view them online.
Connect to your preferred reference laboratory directly from within the Waiting Room Solutions system. Waiting Room Solutions maintains electronic connections to most major reference including Quest Diagnostics, Labcorp and BioReference labs. From within the EMR you simply order and then receive your laboratory results.
Affordable online patient registration and medical office scheduling software provides convenience while ensuring you have the critical patient data and history before any examination.
The Waiting Room Solutions online patient registration feature provides a convenient, accurate means for patients to provide their critical medical history and patient data. Patients can complete their registration forms from the convenience of their own home – or from anywhere there is an Internet connection (such as waiting room computers). Patients input their demographic, insurance and health information in their personalized health record. This information appears in the medical record for their examination.
Patient’s medications, allergies, previous medical history, surgical history, social history, family history and immunization status are all filled out by the patient and in the patient record before you set foot in the exam room. Other information includes patient pharmacies, contacts, doctors and advanced directives.
The Waiting Room Solutions online scheduling feature provides tools to help you run your business more effectively:
Waiting Room Solutions is the first practice management system to offer a completely integrated web based appointment reminder system within the scheduling system. You don’t have to deal with expensive and inaccurate interfaces to external systems. Now when you make an appointment for a patient, the system will automatically call and email your patient as a reminder of their appointment. Unlike other systems we leverage VOIP technology so that each call is a fraction of the cost of the standard phone company charges. No extra setup, no extra phone lines, no extra servers. Waiting Room Solutions makes medical appointment reminders and medical appointment recalls easy:
With Waiting Room Solutions’ EMR Transcription and Dictation Modules, You Can Easily File Your Dictations Directly Into the Patient Chart – Without the Expense and Time of Traditional Transcription Software.
The Waiting Room Solutions transcription module integrates the ease of transcription with the data retrieval benefits of EMR Software. Traditional transcription places a burden on your staff to upload voice files and then pull charts to file away transcriptions. At a cost of $5 per chart-pull and $5 per transcription, this can be a costly endeavor.
We integrate this process seamlessly through the WRS web-based EMR system so that your dictation goes directly into the patient’s electronic medical record, smoothly, seamlessly and at significantly less cost than traditional transcription. With our new WRS Scribe Service, all you need to do is dictate your notes and leave the charting to a professional scribe on our web-based EMR system.
Save immediately on transcription costs by adding Dragon Medical integrated with Waiting Room Solutions web-based EMR.
WRS Digital Healthcare Pen Solution
The Convenience of Using a Ballpoint Pen with the Advantages of EMR Chart Using Your Own Forms
The WRS Digital Pen Solution is an electronic pen, that looks and works just like an ordinary ballpoint, but captures handwriting and drawing from paper forms and notes. You can use your own forms printed on plain paper with an ordinary postscript laser printer. No special paper, no special printer, just a special pen. After charting your note the pen wirelessly transmits the form to the correct patient’s chart.
The WRS Digital Pen Solution is a great solution for practices with providers of different computer comfort levels. While one provider can chart using a standard computer interface, another can chart using a pen and paper. There is no need to delay an EMR implementation due to the resistance to change from providers or other medical office workers. You can access all notes from the web wherever you have an Internet connection.
The WRS Digital Pen Solution is also a perfect solution for specialties that rely on forms or free text for most of their charting needs. Patient consent forms, questionnaires and signatures can be captured easily using this technology.
How do we do it? Waiting Room Solutions has adopted the market leading Anoto dot-pattern functionality onto our web-based platform. Tiny dots printed on the page match with a tiny camera on the Anoto Digital Pen that then transmits, by Bluetooth or USB, the form and your handwriting to Waiting Room Solutions. The form then goes into the correct patient’s chart. It’s that simple. There is no need to scan, label and upload documents to keep them electronically. Waiting Room Solutions brings you the ultimate document management solution for healthcare.
We capture both the form image as well as discrete data from the form. You can get the best of both worlds& structured data for reporting and the convenience of using pen and paper. Data is encrypted and stored on our secure, CCHIT certified, HIPAA compliant platform ensuring data integrity and regulatory compliance. For less than the cost per-patient of a chart-pull, you can quickly, conveniently adopt a digital charting infrastructure. The digital pen requires very little training and support, lowering training and support costs.
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