The Best Medical Practice Management Software

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g4 Studio Screenshot

g4 Studio

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The g4 Studio system by Unlimited Systems is a full-featured revenue cycle platform designed for specialty healthcare. The system is designed to equip practices with user-friendly tools that simplify the revenue cycle management process—providing automation and efficiency into the billing office workflow to eliminate time-consuming manual processes from the specialty practice workflow. This software is designed for helping specialty healthcare organizations optimize revenue, have accurate cash
Client OS
Windows, macOS, Web
Deployment
Cloud Hosted
CareCloud Screenshot

CareCloud

CareCloud’s modern and intuitive practice management and EHR solutions help you streamline your day, so you spend less time fighting technology and more time treating patients. Automate many of the tedious tasks that can slow your practice down, and let advanced analytics provide real time feedback on practice performance so you can easily manage your business. With CareCloud, you get easy-to-use cloud-based solutions — on your desktop, tablet, and smartphone — that you will actually love to
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Starting Price
$629/user/month
Client OS
Web
Deployment
Cloud Hosted
PrognoCIS Screenshot
PrognoCIS is an electronic health records (EHR) and EMR software solution for your medical practice. The cloud-based software can be tailored to your specific needs while being HIPAA-compliant. PrognoCIS is a suite of tools that you can purchase individually or use as one fully-integrated option. Practice Management; Telemedicine; Medical Billing Services; Patient Portal; Referral Management; Revenue Cycle Management; eRX; Credentialing; Interoperability; Meaningful Use Support; Productivity;
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Starting Price
$250/month
Client OS
Windows, iOS, Android, Web
Deployment
Cloud or On-Premises
Tebra Screenshot

Tebra

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Tebra, formed from the merger of Kareo Billing and PatientPop, is a practice management and healthcare technology platform. It offers a complete operating system for medical practices, encompassing online scheduling, reputation management, telehealth, and in-person appointment reminders. Its real-time analytics provide deep insights for healthcare providers to improve patient well-being and practice growth. The integration of electronic health records (EHR), compliance tracking, and task automation make it a powerful tool for healthcare providers.
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Client OS
Web
Deployment
Cloud Hosted
Centricity Screenshot

Centricity

Centricity is a fully integrated portfolio includes EMR, practice management, population health, patient engagement, analytics, and connectivity solution. Formerly from GE Healthcare and now rebranded under Virence Health, the solution helps increase provider efficiency, enhance care quality, and strengthen financial performance. Cventricity helps increase provider efficiency, enhance care quality, and strengthen financial performance. @youtube Ambulatory EMR; Population health; Patient
Client OS
Windows
Deployment
On-Premises
athenaClinicals EHR Screenshot

athenaClinicals EHR

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AthenaClinicals EHR is a cloud-based electronic medical records software designed to enhance operational efficiency in medical practices. It provides an integrated solution for clinical documentation, patient encounters, and medical billing, streamlining these processes within a digital framework to reduce paperwork complexities and improve patient data management. These features are tailored to meet the diverse needs of various healthcare practices, enhancing operational effectiveness and ensuring a seamless experience in patient care management. athenaClinicals includes expanded EHR functionality such as voice powered services, population health support, and telehealth services. The software can be used by both small practices or large healthcare providers, although it may not be a great fit for surgical centers.
Client OS
Web
Deployment
Cloud Hosted
Practice Fusion Screenshot
Practice Fusion is a cloud-based EHR software that helps run your medical practice. Patient management features include smart charting, automatic favorite lists, and code assist. e-Prescribing lets you order from anywhere, send to anywhere, and save time helping your patients get the medication they need. Your office will also be streamlined through medical practice management tasks such as managing appointments, checking insurance eligibility, and staying HIPAA compliant. @youtube Practice
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Starting Price
$149/user/month
Client OS
Web
Deployment
Cloud Hosted
RXNT Practice Management Screenshot

RXNT Practice Management

RXNT’s cloud-based, integrated physician Practice Management (PM) system combines Medical Billing software with Patient Scheduling functionality, and is designed to help streamline administrative tasks and enhance practice-related workflows, from appointment reminders, insurance eligibility, charge capture, assigning ICD-10 codes, remittance, and more. And, single sign-on (SSO) simplifies operations for multi-practice organizations. Their feature-rich Billing and Scheduling system comes with
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Starting Price
$65/user/month
Client OS
iOS, Android, Web
Deployment
Cloud Hosted
SimplePractice Screenshot

SimplePractice

SimplePractice is a practice management software for your private practice. The EHR capabilities have been used by clinicians for teleheath and teletherapy, paperless notes and documentation, automated billing and insurance processing, and mobile messaging and appointment reminders. Client Portal; Scheduling; Documentation; Billing; Insurance; Mobile Apps; Teleheath; and Support. The cost of SimplePractice starts at $39/month for their Essential Plan. Their Professional Plan starts at $59/month
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Starting Price
$39/month
Client OS
iOS, Android, Web
Deployment
Cloud Hosted
MedicsCloud Suite Screenshot

MedicsCloud Suite

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MedicsCloud Suite is an integrated EHR software and medical practice management solution for all of your medical care needs. The EHR and financial/management capabilities can work together as a unified solution or be implemented as stand-alone options. MedicsCloud also provides telemedicine meetings to help you meet patients at times convenient for them without the risk of spreading contagious viruses. Built-in MACRA dashboard tracks your MIPS reporting data; Advanced Scheduler; Automated EDI;
Client OS
iOS, Android, Web
Deployment
Cloud Hosted
CureMD Screenshot

CureMD

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CureMD is a cloud-based electronic health records software that connects patients, payers, labs, hospitals, and other stakeholders to deliever better care. The software provides advanced features such as complete access to appointments, clinical reviews, patient notes, medical histories, and a document manager—all at a lower cost than other leading EHR systems. Electronic Prescribing: Up-to-date drug knowledge base, Medication reconciliation, Complete medication history from pharmacies, Mail
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Starting Price
$295/month
Client OS
Windows, macOS, iOS, Web
Deployment
Cloud Hosted
DrChrono Screenshot

DrChrono

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DrChrono lets you experience the ease of an integrated practice management, electronic health record & medical billing platform. Whether you use the native iPad, iPhone, Apple Watch or web platform, you will find that the ease-of-use is unparalleled. Use the easy scheduling tools to optimize your practice’s calendar, automatically send email/text/phone appointment reminders, and check in patients with the easy-to-use iPad based patient check-in. Chart in seconds with customizable medical forms,
Client OS
iOS, Web
Deployment
Cloud Hosted
NextGen Office Screenshot

NextGen Office

NetGen Office provides EHR, practice management, and revenue cycle management for small medical practices. The NextGen Financial Suite is a platform that includes revenue cycle management services and mediacl billing services. If you’re looking to grow revenue and gain better control of your operation, learn how thousands of practices have already improved their productivity and enhance their cash flow with NextGen Office. Increase Productivity: Labor intensive tasks become just a few simple
Client OS
iOS, Android, Web
Deployment
Cloud Hosted
MicroMD EMR Screenshot

MicroMD EMR

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MicroMD EMR EHR medical record software helps practices and health centers eliminate unnecessary paper, improve clinical productivity and enhance care for your patients. MicroMD EMR is designed to work in all varieties of medical practices, from single physicians to large multi-specialty medical groups, to MSO’s and PHO’s. MicroMD’s scalability supports single or multiple practices with each practice having multiple locations and providers. Simplify detailed code searches and quickly assign
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Starting Price
$545/month
Client OS
Windows, Web
Deployment
Cloud Hosted
Nextech Screenshot
Nextech is an electronic health records (EHR software) solution that provides electronic medical records, practice management, revenue management, and patient engagement. Nextech was developed to be used in a variety of medical specialties, including ophthamology, plastic surgery, dermatology, and orthopedics. Nextech has a variety of features depending on what focus your business has. Choose one or all of the focuses for a complete solution. Maximize charting efficiency; Control your workflow;
Deployment
Cloud Hosted
AdvancedPM Screenshot

AdvancedPM

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AdvancedPM from AdvancedMD is a complete practice management and medical billing software for private practices and billing services. The solution provides front office functionality, billing software, and reporting capabilities. AdvancedMD PM also lets you simplify your A/R tracking with a claims management feature and scheduling integration. Features of AdvancedMD PM include: Insurance eligibility verification; Appointment reminders; Schedule snapshot; Quick-look summaries; Quick-add
Client OS
Windows
Deployment
On-Premises
NueMD Screenshot

NueMD

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Welcome to NueMD, your complete Internet-based medical billing software solution. The easy-to-use, affordable online medical billing software will help you better serve your clients by shortening their reimbursement cycles, increasing efficiencies within their practices, and providing them with detailed reports on revenue trends, collection aging, and payment status. Because NueMD is Internet-based, it is faster and more secure than Web-based medical billing software. All of your clients can
Client OS
Web
Deployment
Cloud Hosted
PracticeSuite Screenshot

PracticeSuite

PracticeSuite is a cloud-based medical practice management and telemedicine platform that provides medical billing and everything else your practice needs, all on one platform. The solution provides electronic health records (EHR), a portal for patients to view information on, and revenue cycle management services. @youtube Physician Billing Services: Improve reimbursements with PracticeSuite’s expert medical billing services team.; Telehealth: Click to Connect Remote Patient Care. Secure Video
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Starting Price
$95/month
Client OS
Web
Deployment
Cloud Hosted
CollaborateMD Screenshot

CollaborateMD

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CollaborateMD is a cloud-based medical billing software that helpsclaims get to the medical insurance payer as quick as possible. The software provides various features like claim control and task management, appointment scheduling, patient processing and payment, and report financials and dashboards. These functionalities aim to improve the efficiency of front office operations and enhance the financial performance of medical practices. The solution works best for small to medium sized practices due to the affordable price and ease-of-use.
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Starting Price
$215/month
Client OS
Web
Deployment
Cloud Hosted
MedEZ Screenshot

MedEZ

MedEZ” provides a full-service clinical solution for both outpatient and inpatient programs. The practice management application is an administrative system providing extensive coordination among all level of the facility operations. Statistical Reports & KPIs offers a wide variety of tools created to guide management decisions towards the areas of desired outcome. The Billing & Revenue Management application is an administrative system providing extensive coordination among all level of the
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Client OS
Windows
Deployment
Cloud or On-Premises

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Buyer’s Guide

What Is Medical Practice Management Software?

Medical practice management software is a type of healthcare software that helps manage the day-to-day operations of a medical practice. Practice management systems are primarily used in medical offices to handle a combination of financial and administrative tasks, such as billing insurance companies via medical billing functions, storing patient demographics in electronic health records, and scheduling appointments.

Most medical practice management systems will ensure the receipt of revenues in a more efficient and profitable manner. With less time focused on the billing process, this can improve the overall patient experience through more reliable service and better communication. Practice management software will ultimately minimize the administrative challenges that stand in the way of delivering the best possible health outcomes to as many patients as possible.

Basic medical practice management software will handle the administrative tasks of running your office, while integrating with a separate electronic health records (EHR) software. Some advanced medical practice management systems will include EHR capability. This can sometimes be referred to as patient management software. Medical offices that outgrow the capabilities of a practice management system (such as large hospitals) may look into hospital management software.

Practice performance CareCloud
Monitor the performance of your practice in CareCloud.

Features of Medical Practice Management Software

  • Appointment Scheduling: Schedule appointments for patients and assign physicians and/or specific rooms to each appointment to prevent doublebooking. Send out appointment reminders to patients to help avoid no-shows. Online scheduling is available via patient portals and can include the ability for patients to fill-in patient intake forms prior to arriving at the office.
  • Medical Billing: Generates and submits payment invoices to patients and their health insurance companies. Claim processing uses special HIPAA-compliant codes to indicate different procedures, diagnostics, and medications provided to the patient.
  • Revenue Cycle Management (RCM): Helps automate and streamline claims management, payment processing, and the overall revenue process of your healthcare organization in real-time.
  • Patient Registration: Ensure the validity and eligibility of the patient and their insurance. You’ll be able to confirm insurance eligibility and coverage and adjust any information to reflect changes in coverage.
  • Electronic Health Records: Creates electronic data sets of electronic medical records (EMR) or patient information, such as charts of medical and treatment histories, diagnoses, medications, immunizations, allergies, and lab results.
  • Telemedicine: Provides remote clinical care by connecting patients and doctors in real-time via the use of video conferencing and the internet.
SimplePractice Schedule an Appointment
Patients can schedule their own appointments online in the SimplePractice patient portal.

Benefits of Medical Practice Management Software

Implementing a reliable medical practice management software will make your medical practice that much more dependable. Patients will continue to want to utilize your services, keeping a flow of revenue into your practitioners hands. Some of the top benefits of practice management software include:

Improved Claims Management and Medical Billing

Because patients, private insurance companies, and public entities each may be payers, the amount of documentation and activity involved in capturing revenue is significant.

Medical care charges are often an unexpected and unbudgeted consumer expense. As a result, medical costs lead to a high number of collection issues. Write-offs of bad debt in the double digit percentages are not uncommon for medical practices. And this increases when there are major health issues in the community, like a pandemic.

Claims management and medical billing functionality is designed to shorten the length of AR cycles and minimize the number of instances of uncompensated care.

Medical billing software provides standardized workflows and automation features for managing:

  • Eligibility checks
  • Pre-authorizations
  • Co-pay collection
  • Claims submissions to billing clearinghouses or insurance providers
  • Denials
  • Patient billing statements
  • Collections activities.

Additionally, advanced features such as error-detection for claims submissions, automated collections communication management, and AR aging-related can not only decrease the labor cost involved in billing, but also boost revenue by reducing instances of uncompensated care.

Kareo Billing Insurance Collections Medical Practice Management Software
Handle insurance collections in Kareo Billing.

Keep Accurate Patient Details in Electronic Medical Records

EMR, or electronic medical records, helps create and store information on patients digitally. Charting capabilities are at the heart of EMR software, which can let you document diagnoses and procedures.

Contemporary EMR software provides a variety of features to help medical providers more quickly and accurately provide the necessary care for patients. Voice dictation, diagnosis and procedural coding databases, visual patient medical timelines, and health plan creation tools are becoming commonplace among EMR applications in medical practice management tools.

athenaClinicals Medical Practice Management Software
A patient record file in athenaHealth’s athenaClinicals software.

Increase Accuracy in Scheduling Appointments For Patients

Scheduling patient visits involves coordinating availabilities across multiple dimensions. This will ensure the availability of support staff, visiting rooms, and even needed medical equipment.

Given the complexity of health care scheduling, programs that work well for general purpose scheduling often lack the features required for a medical environment. These advanced features that can help meet the needs of health care providers include:

  • Check-in/check-out management
  • Support for recurring appointments
  • Overbooking capabilities
  • Color-coding
  • Filterable views to isolate schedules by provider, room, or appointment attributes
  • Automated alerts, reminders, and notifications
Practice Fusion Appointment Scheduling
View current appointments in Practice Fusion.

Improve Patient Communication

To ensure patients have access to their medical information, medical practice management software offers an efficient and automated approach for turning technical records into health management plans and reports. These formats are more digestible for patients who may lack a medical background.

The best way to share health data with patients is through patient communication features such as automated email communication and online patient portals.

DrChrono EHR Patient Information Medical Practice Management Software
Access patient information via tablets and mobile devices in DrChrono.

Medical Practice Management Software Pricing Guide

The cost of medical practice management solutions will vary depending on the size of your practice, the number of patients you see, the number of users that require concurrent access, and the level of included services such as support and hosting. It will also be dependent on the functionality included. For example, a simple practice management system that only schedules appointments will be far less expensive than a solution with included EHR and medical billing capabilities.

Smaller medical offices who only need 1-3 users can expect to spend anywhere from $3,000 to $10,000 upfront for a locally installed software. The costs begin to increase rapidly when you begin to expand your need for users and start to require more storage space for the number of patient records needed. For cloud-based medical practice management software, health care offices can expect to pay $39/month to $629/user/month.

Available Deployments For Medical Practice Management Software

Medical practices that desire an on-premise (locally hosted) software should expect larger costs upfront. This is because locally installed software tends to be something you purchase outright. This means you have to pay licensing fees upfront, in addition to any setup fees for implementation and training. This type of setup is common for health care offices that have data security concerns. However, this path does require a higher level of IT knowledge, and you’ll usually need to have staff on-hand to maintain any hardware or servers required.

Web-based software (SaaS solutions) have become increasingly popular within the past decade. These solutions are accessible via web browsers and require little to no installation. This means that the solutions are accessible from any computer or mobile device with an internet connection. These solutions will have their data stored off-site, usually with the software developer or a third party that you pay for hosting. Web-based software will almost always have an on-going subscription cost.

  • User permissions: Because of HIPAA regulations, the ability to set user permissions will be needed in medical practice management software to ensure records are held close to your company’s chest. How granularly you need to set user permissions may affect which product is right for you.
  • Increased Levels of Customization: The ability to add fields, manage approvals, and configure workflows within your practice management solution is important to ensuring it is embraced by the user community.
  • Increased Accessibility via Mobile Devices: Many medical practice management solutions now support mobile interfaces to allow providers to manage their schedule, approve prescriptions, and conduct a variety of other tasks while out of the office.
  • The Rise of Telehealth: Due to the increased accessibility both practitioners and patients have with mobile technology, telehealth has emerged as a legitimate and downright necessary manner to see a health official. In times of crisis such as the coronavirus (COVID-19) pandemic, telecommunication technologies have allowed for long-distance patient and clinician contact. Telemedicine software provides an effective and convenient method to provide healthcare to those who are not able to get to a healthcare facility as easily as others, such as the elderly, the sick, or people who live in rural areas.
MedicsCloud Suite Telemedicine Software
Have appointments via video conference with MedicsCloud Suite telemedicine capabilities.