PrintVis

PrintVis, a software created in Denmark, Scandinavia, is dedicated to printing companies all over the world. Improve process efficiencies, boost productivity, and lower costs with an integrated print MIS and ERP solution built to meet the needs of all types of print shops. For more than 15 years PrintVis software has been helping printers and printing companies perform better.

PrintVis offers a complete business solution from Microsoft to the printing industry – on premise or in the cloud!

• PrintVis is built on and certified for Microsoft Dynamics 365 Business Central
• PrintVis will fulfill the most advanced needs for all tasks and processes in the handling of prepress, press and postpress
• PrintVis can be adapted to fit your specific needs
• Renting your PrintVisCloud system is a very cost-efficient way to start a new management strategy for your printing company.

PrintVis is marketed, sold and implemented globally by a network of highly skilled partners in Europe, Asia and USA.

Video Overview

Features

Here are the main features offered by PrintVis:

• CRM
• Estimating and quoting
• Planning and scheduling
• Inventory and purchasing
• Case management
• Shop floor management
• Job costing
• Financial management
• Web-to-print
• JDF certified

Learn more about the different features now:

CRM

With an integrated CRM system you can increase the sale with a direct and focused effort towards your customers.

• Segment your contacts based on specific criteria
• Maintain an overview of opportunities in your sales pipeline
• Personalize your approach to your customers
• Target campaigns based on past buying behavior

Your employees always have access to the latest detailed information on every contact. You can see the history of interactions with each customer. And you can see which accounts that need your immediate attention and which can wait.

Case Management

The “Case Management” module is designed to be the daily tool of administration, for all employees working with the jobs, granting a full view of cases with information on deadlines, delivery dates, customer info, jobname, etc. With this module you can control and follow the flow of jobs in your company. You get the full overview of outstanding quotes, confirmed quotes and jobs in progress.

Estimating and Quoting

The flexible set up allows the building of a system which makes it very easy for the actual users to estimate jobs, using the various building-bricks, or even easier using templates. Alternative estimates and quotes are made quickly with a single click on a button.

When you quote, you can choose to use a standard template which contains all the necessary price items in an estimation. The advantages of using a standard template are: you can make estimations automatic, you can do estimations quickly, your estimations will be similar - and nothing will be forgotten.

Errors can be very expensive, so PrintVis reduces errors by asking all the right questions and lead the estimator through all the issues in the question.

The PrintVIS Estimation gives you all the key figures you need. Once estimated, PrintVis offers a complete overview on the economic figures of a job. When setting the price for the quotation, PrintVis grants information on Direct Costs, Total Costs, Overhead, Mark Up and Sales price for the job, allowing you to be creative about the quotes you offer to your customers. This will help you in a very competitive business.

Financial Management

Add fields, tables and user-specific menus in a few minutes. Set up business rules - for example, payment terms and discounts for individual customers and vendors. Handle the full range of legal requirements and currency issues inherent in international trade, including Euro business.

Look further than account balances; drill down to details quickly and easily filter out irrelevant information. Work in a program that’s easy to use because the graphical user interface is intuitive, and simple to remember because it’s consistent. Use general ledger data to help drive your business with a range of pre-defined reports, or your own customized company-specific reports.

Inventory

Forecasting inventory needs is of growing importance in a business, where the tendency rapidly moves towards decreased inventory, fewer stocked items and management by ‘Just in Time’.

PrintVis grants you full overview of your purchase needs for both items and services (sub-contracting) - based on each actual job planning. This allows you to insure that your supply chain is actually working ‘Just in Time’. Also, you will be able to select paper close to the best paper size, allowing you to use small quantities already in stock.

PrintVis allows you to decide whether to practice centralized purchases, purchases done by each coordinator or a combination of both. PrintVis also grants you full control which terms are to be managed by automated purchase suggestions.

Invoicing

The invoicing of jobs is of course fully integrated to the estimating, the consumption and the job costing. Based on this information, you can build the invoice with only one click.

Invoices can be built based on the quoted price, the price for the order, the actual consumption, included or excluded extra work, included additional delivered quantity, etc.

Flexible System Setup

It is even possible to decide different building methods for each product line. This flexibility ensures that the system can meet all demands on invoicing.

Job Costing

PrintVis grants you the full overview and history of each case, comparing the quotation and the actual consumption on the job. Was the quote all right? What was your level of costs? What was the profit contribution.

You can use the information in the system over and over again- and the next time you can react more efficiently and more cost-conscious.

Planning and Scheduling

Time, capacity, and use are generated automatically during the estimation when a new order is made. The system makes an optimal suggestion for the production. Or you can choose to plan everything manually.

There are several levels of planning within PrintVis. Your planning can be based on milestones or it can be based more on detailed on the exacted dates, time of day and production times.

The system contains different graphic pictures where you can see free capacity, opening hours, and planned production. in the Gannt picture, you can move all planned orders, just with one click on your mouse or you can follow every single order during the production in a simple line chart.

Shop Floor Management

To distribute all information from your ERP/MIS system to your production floor, use the online real-time electronic job ticket to hand production information to the production level. This will ensure that the Shop Floor module, at any time, has the latest production information at hand, as all information is drawn directly from the database. Every time you “open” an order and use some time, all information is registered and saved in the database.

The Shop Floor module retrieves data on consumption of goods and time directly from your production and posts the information to each production order in real-time. This grants you an updated status of every order in your production and your open capacity. You can always see how much time you have used, which items are used and what you have left in your stock.