Macola ERP Software

Features

Accounting with real-time month-end closing

• General ledger
• Accounts receivable
• Accounts payable
• Cash management
• Financial reporting

Core capabilities for manufacturing:

• Materials requirements planning
• Shop floor control
• Standard costing
• Production order processing

Core capabilities for distribution:

• Order entry
• Inventory management
• Purchase order management

Supported Platforms

• Client/Workstation: Windows 7 or newer
• Web Browsers: Microsoft Internet Explorer 9, 10, 11, Google Chrome, Mozilla Firefox, Apple Safari, Microsoft Edge
• Mobile Apps: iOS 7.0 or later, Android version 4.0 and later
• Browser-based Mobile Access: iOS 10, Android 6.0

Modules

Accounts Payable

Offers flexible vendor invoice tracking, streamlined recurring payments, easy check payment and reconciliation, and Electronic Funds Transfer (EFT). Includes an extensive notes system for unlimited notes, contact, and address information. Manages federal 1099 information and credit terms.

Accounts Receivable

Manages customer activity and credit to ensure high customer service levels and maximizes cash flow.

Advanced Distribution - Includes RMA & RFQ/REC

Consists of six specific functions:

• Landed cost
• Hard allocation
• Multi-bin
• Confirm pick
• Confirm ship
• Return material authorization

Enables calculation of all costs associated with purchasing and receiving materials in-house for resale or production.

Assets & Depreciation

Tracks the organization’s fixed assets from acquisition to disposition, with functionality to record and depreciate assets.

Bank Book With Electronic Funds Transfer

Provides online bank reconciliation of bank statements and real-time values for cash accounts.

Bill of Materials

Offers a flexible and powerful visual tool for managing and analyzing components and products. Integrates with Shop Floor Control (SFC) and Production Order Processing (POP) modules.

Credit Card Processing Module

Allows credit card authorization at order entry or preauthorization. Certified with major credit cards and supports single or multi-users. (PC Charge required and purchased separately.)

Currency Manager

Supports global business operations in multiple currencies. Interfaces with General Ledger (G/L), Accounts Receivable (A/R), Accounts Payable (A/P), and Bank Book (B/B) packages to provide exchange rate information.

Customer Relationship Management

Exact CRM provides a web-based solution for human resource management, customer and contact information management, workflow automation, document management, and project management. Integrates with financial, manufacturing, and distribution functions.

Designer (Included in Sys. Mgr.)

Customizes standard application screens and deploys to individual users. Allows fields to be hidden, renamed, and moved to streamline and customize entry.

EBA Foundation

Exact Business Analytics (EBA) Foundation offers a starter version of the end-to-end analytics and reporting solution, from report writing and Online Analytical Processing (OLAP) to Dashboards. Provides a multi-dimensional reporting and analysis solution.

EDI

Exact Electronic Data Exchange (EDI) efficiently transmits data by reducing overhead and integrating with the existing ERP system. Decreases paper costs, eliminates human data entry errors, reduces lead times and stockholding, and enhances trading relationships.

General Ledger

Brings comprehensive financial capabilities in an easy-to-analyze format, facilitating smart economic choices. Extends financial automation throughout the organization.

Inventory Management

Manages the core of the distribution network with a comprehensive, integrated toolset that controls and tracks inventory items and information. Maximizes inventory investment and supports unique inventory requirements.

Manufacturing Cost Accounting

Tracks actual costs and compares them to planned costs, providing valuable variance analysis data. Links accounting entries from shop orders to the general ledger.

Master Scheduling

Reflects long-term production plans, considering sales forecasts, material availability, and plant capacity. Manages key indicators driving the material and production plan of remaining items.

Material Requirements Planning

Streamlines single-site manufacturing and multiple warehouse operations, improving manufacturing and warehouse operation efficiency.

Order Entry

Supports the three primary phases of order processing: order entry, picking and shipping, and billing and invoicing. Facilitates order entry, validates credit, calculates pricing, recommends order lines, serial/lot/bins for picking, and generates shipping documents.

Production Order Processing

Defines numerous cost types representing value-added costs applied during production. Manages work order processing with due dates tied to a manufacturing shop calendar.

Purchase Order & Receiving

Automates procurement processes, providing an efficient, time-saving solution. Fully integrated with related modules for a seamless experience.

Quoting & Estimating

Whether a distributor provides quotes to different customers or a manufacturer quotes every job on a case-by-case basis, the Macola Quoting and Estimating solution provides all the information required.

Shop Floor Control

Designed for the detailed management of activities and the flow of materials inside the plant, SFC plans and tracks the workers, materials, tools, machines, and time utilized in production so that production activities are visible throughout the organization to authorized users.

Standard Costing

Maintains standard, current, and projected costs for accounting and manufacturing operations. Ideal for managing planning and budgeting for the entire operation.

Standard Product Routing

Standardizes manufacturing routings, describing the path a product follows on the shop floor through the production process. Suitable for make-to-stock manufacturers and flexible for job shops with similar jobs.

Video Overview