A property management software system designed by TOPS Software, LLC for real estate & property management companies.
TOPS Professional is your complete Condominium and Homeowner’s Association (HOA) Management solution. Whether you are managing one community or hundreds, no other application gives you the power, flexibility, integration, and scalability of TOPS Professional®
TOPS’ administrative tools allow you to easily manage work orders, violations, and even resident services. Our simple accounting features are integrated into every module and include many reporting options. And, the time-saving automation means you will spend less time on administrative work and more time focusing on your clients.
TOPS Professional’s user interface is user-friendly and intuitive. After all, it was designed to be used by Condo/HOA Managers! Between its smart user-interface and custom Condo/HOA features under the hood, TOPS Professional will simplify your community management operation.
One of the most important aspects of your management operation is your ability to stay on top of the financials. In fact no other function is more critical. Choosing the wrong application for your Condo/HOA will hold you back, leading to inaccuracies, inefficiencies, and lots of extra effort just to perform routine tasks.
TOPS Professional’s® accounting is user-friendly, powerful, and seamlessly integrated into all facets of the application. Implementing TOPS Professional® means empowering your team to generate invoices, produce accurate reports, pass charges back to homeowners, get detailed histories, quickly process receivables and automate accounting procedure s in a scalable system that grows with you.
Staying on top of delinquent owners is more than just a nuisance. That’s why TOPS Professional gives you powerful automation tools to shorten the time and effort needed to manage collections.
The General Ledger is the heart of any accounting system. The GL defines the Chart of Accounts, Budget, Journal Entries (even Recurring!), and accounting period management. The General Ledger is where all of the accounting magic happens in TOPS Professional.
The Chart of Accounts is fully customizable per your specifications, or you may copy the sample CoA provided by TOPS. Cost Centers and Department tracking is also fully supported.
The General Ledger of TOPS Professional features Fund Balance reporting, in compliance with the AICPA (American Institute of Certified Public Accountants) guidelines for community accounting.
To prevent fraud, the Backdate Protection system prevents backdating transactions to closed periods.
Quickly look up and print a full transaction history for each account in your chart of accounts.
Secure accounts with out of balance and close month protection.
A full budget development system is provided. Budgets can be defined down to the charge code level, complete with an easy spreadheet-like data entry method.
Perform one-time and recurring journal entries for repeat entries that need to be made on a regular basis, such as monthlty or quarterly. Recurring journal entries can be variable or fixed amounts.
Budgeting is incorporated into the advanced reporting structure to allow comparison reporting to keep your communities on track with their budgets.
Generate professional financial statements on demand, such as balance sheet, income/expense statement, reserve fund statement and full general ledger.
Save time every month with TOPS’ Report Defaults. Instead of generating each report for a board meeting one-at-a-time through Report Defaults you can create preset Board Report packages. TOPS empowers you to define what reports to package together for each community and schedule them to print automatically.
With automated bank reconciliation, synchronize your community data in TOPS Professional with your community bank accounts to automatically reconcile cleared checks with your general ledger data in TOPS Professional.
Great software, like any great tool, should help your organization save two key resources: time and money. Your ability to manage these assets controls how you remain competitive and grow your business. TOPS Professional® empowers you to maximize your personnel through strategically automating your operations.
TOPS Professional® has time-saving features built into every aspect of the application, from billings to payables and work order management to violations processing. Through Job Streaming, you can program your TOPS Professional® application to manage collections, reporting, and communications in off-work hours, freeing your staff to focus on serving homeowners and the board of directors.
Global functionality makes managing your association portfolio a snap! With the TOPS Global module, you will appreciate easier portfolio management and faster, more powerful processing.
TOPS Professional has many time-saving features, but perhaps none is more powerful than Job Streaming. Through Job Streaming your team can create workflows to perform key actions, such as applying charges and late fees or categorizing collections, at set times every month. Job Streaming will automatically perform these functions without any manual interaction, reducing your staff time needed for these processes.
The ultimate tool for the portfolio manager, the Job Streaming module takes the routine and time consuming functions of day to day community management and transforms them into a completely hands-free automated process.
Job Streaming can be run unattended during non-working hours for maximum productivity. Jobs can be set up with various parameters, saved so they can be used again, and then scheduled on the calendar so they execute on a regular basis without further staff involvement. This flexibility is built in to meet the portfolio manager’s needs. The more associations in a portfolio, the more time savings can be realized.
TOPS Professional is one integrated platform that your entire team can use to manage everything from owners to financials to rules enforcement. It’s simple to set up and it’s easy to learn and use! TOPS offers an intuitive interface, user-friendly screens, and clear workflows. You won’t find tech jargon here, just really approachable software that works for you.
The Owners module is one of the star features of TOPS Professional. From one single screen, you can access information about any owner, their current balance, and a link to any violation or work orders associated with that owner.
The TOPS CC&R Enforcement module gives you a convenient and effective way to handle owner rules enforcement issues. At the heart of TOPS’ CC&R are unique, custom Action Tables that allow you to control and automate your enforcement process from start to finish.
The CC&R module also lets you track architectural change requests, which are owner requests for approval to make a change to the exterior of their home. TOPS clients report saving 8 hours per week simply by implementing time-savers built-in to the CC&R module.
Every letter you generate in TOPS Professional is automatically stored in the individual owner’s communications history. View letters, emails and notes instantly by clicking a single button on the Owners screen.
Through TOPS iMail, you can create custom form letters to send via mass email to opted-in homeowners. This is completely integrated into the Owner Communications system, so that every email sent gets stored in each individual owner’s record.
TOPS Professional gives your team insight into every facet of a community through reporting and charts. Find and isolate an issue before it becomes a problem or share high level analysis with the board.
Enforcing community rules, generating communications and managing maintenance projects become much easier when you use TOPS Professional®. All management functions are completely integrated with the accounting in TOPS Professional® , giving you one labor saving platform for your entire staff to use. Functions like running violation letters or assigning work orders to vendors can be automated, saving you time.
TOPS Professional’s® management features can be accessed in the office, over the web (with our TOPS Professional® Hosted), or via a smartphone or tablet (with TOPS Go!). This flexibility empowers your managers to work how they want, when they want, all while remaining connected to your office.
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