The Best Assisted Living Software

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RealPage OneSite Leasing & Rents Screenshot

RealPage OneSite Leasing & Rents

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OneSite Leasing & Rents, by RealPage, is an end-to-end property management solution. It is recognized for its customizable nature, offering a range of modules to support various aspects of property management such as accounting, budgeting, facilities management, and document management. This software is primarily known for its detailed and accurate record-keeping and offers an integrated approach to managing the complete renter lifecycle.
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Client OS
Web
Deployment
Cloud Hosted
Yardi Voyager Property Management Screenshot

Yardi Voyager Property Management

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Yardi Voyager is an integrated property management software. It acts as a CRM tool, handling leads and sales, while also streamlining maintenance, renewals, and financial processes. Yardi Voyager is a one-stop platform that caters to various aspects of real estate business management.
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Starting Price
$250/user/month
Client OS
Web
Deployment
Cloud Hosted
CSST Screenshot

CSST

Tri-County Community Action Agency of New Jersey has been a computer and networking services customer of Miles Business Management Software for many years. Two years ago Tri-County realized that the fragmented, disparate, often antiquated software systems they were using were costing them severely in terms of efficiency, productivity, and ability to effectively manage their many programs. But an exhaustive search of available software lead them to the conclusion that a comprehensive, modern,
Client OS
Windows
CGM Medisoft Screenshot
Designed to support small, independent physicians, CGM Medisoft is a proven practice management system that delivers streamlined scheduling and billing functionality along with complete revenue management capabilities. CGM Medisoft’s newly-released mobile computing technology and support for ICD-10 codes gives your practice the tools needed to improve efficiencies and manage increasing regulatory compliance requirements. @youtube With the latest CGM Medisoft release, the solution becomes CGM
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Starting Price
$69/user/month
Client OS
Web
Deployment
Cloud Hosted
KanTime Screenshot
KanTime is a web-based Homecare Software solution specially designed and created for Private-Duty and Home Health Agencies. It allows you to monitor and manage information, which makes your company operations smooth and profitable. KanTime” is a fully integrated product that handles patient / client data, caregiver data, scheduling, billing, accounts receivable and payroll. The integrated telephone system allows caregiver to check-in / out, notifies for No-Show by caregiver and allows inputting
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Starting Price
$1,000/month
Client OS
Web
Deployment
Cloud Hosted
e-MDS Mental Health Screenshot

e-MDS Mental Health

MDS-MH is MED e-care’s software module for the mandated collection and submission of data to the Canadian Institute for Health Information (CIHI). Calculates and reports on nationally accepted socio-demographic, health characteristics, accessibility, resource utilization, efficiency, and outcomes/effectiveness indicators can be produced. MDS-MH can operate in either a stand alone, networked, or web enabled environment and can be easily interfaced with other applications, such as ADT systems.
Client OS
Windows, Web
Deployment
Cloud Hosted
e-MDS Home Care Screenshot

e-MDS Home Care

MDS-HC supports single point of entry for home care providers and other community service organizations through the continuum of care cycle. This module automatically generates a care plan for a client once the MDS-HC assessment is completed. This care plan can then follow the client when admitted to a facility. If the facility has MED e-care’s e-Plan software the data collected using MDS-HC can be electronically transferred to that facility.
Client OS
Windows, Web
Deployment
Cloud Hosted
athenaCommunicator Screenshot

athenaCommunicator

The transition to value-based payments is under way, with CMS planning to tie as much as 90% of reimbursement to quality by 2018.+ With a proven track record of helping some of the nation’s most successful ACOs, we’re guaranteeing you’ll nail your quality scores and lower your total medical expense. With our population health services, you can take on risk without the risk. We guarantee you’ll receive an ACO MSSP shared savings payment if you don’t, you don’t pay for our service. It’s that
e-RBT Screenshot

e-RBT

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Resident Billing and Trust automates the process of billing and recording payments for resident accommodations, recurring charges, and incidental charges. Monthly accommodation charges are generated automatically for each resident based on user-defined rate schedules (e.g. regular rates, bed hold rates, etc.) and type of accommodation (ward, semi, private) according to Ministry of Health guidelines. Recurring charges (e.g. clothing maintenance, wheelchair maintenance, etc.) can be set up on the
Client OS
Windows, Web
Deployment
Cloud Hosted
Accounting Suite Screenshot

Accounting Suite

ADL is a leading developer of software packages for Nursing Homes and other long term health care facilities. We offer integrated, comprehensive software modules for health care organizations including Subacute Care Facilities, Intermediate Care Facilities, Assisted Living, and Continuing Care Retirement Centers (CCRCs). Our software is also in use at Psychiatric Hospitals, Mental Health Organizations, Mental Retardation Facilities, Rehabilitation/Specialty Hospitals, Social Service
Client OS
Windows
ERP4Health Screenshot

ERP4Health

Delivering high-quality services may be the number one priority for providers, but finding ways to reduce costs has become the number one imperative. The key lies in finding ways to streamline processes, eliminate inefficiency, increase productivity, and improve decision-making for better patient and resident care. ERP4Health was created to help with just this. Capabilities of ERP4Health ; Solutions **ERP4Health Standard Edition** ;; **ERP4Health® Advanced Edition** ;; **ERP4Health® Enterprise
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Web
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Cloud Hosted
Financial Management Software Screenshot

Financial Management Software

Incredible flexibility allows you to define your chart of accounts your way, including multiple organizations or businesses. ComVida’s General Ledger system includes easy budgeting and unlimited custom financial statements, including prior year comparisons, actual versus budget, period and year-to-date values, which allow you to produce up to the minute financial statements when you need them. Manage your payables for multiple organizations or businesses and multiple bank accounts, with the
Client OS
Web
Deployment
Cloud Hosted
Genesis² Screenshot

Genesis²

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Yardi Genesis² is a cost-effective Software as a Service (SaaS) property management and accounting solution for small to mid-sized residential and commercial real estate management companies. Genesis² is fully web-based and combines your operational and accounting data in one system with access anywhere you have an Internet connection, using any browser. Genesis² supports many different property types, including multifamily, office, industrial, and retail properties. Genesis² features a powerful
Client OS
Web
Deployment
Cloud Hosted
COMET Screenshot

COMET

COMET is a collection of fully-integrated clinical, financial and administrative software applications providing a seamless solution to the long-term care market. COMET offers an EMR based suite to supports and manage all clinical operations and medical records, A highly customizable Patient Accounts Suite to automate the revenue cycle management and a Financial & Administrative Suite to handle all human resources, vendor, material, assets and financial information. COMET Applications are
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Starting Price
$1,000/month
Client OS
Web
Deployment
Cloud or On-Premises

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Buyer’s Guide

For many individuals–the elderly, the disabled, or those with special needs–it’s an amazing benefit to find a living situation where residence and health care services converge. Because those who stand to benefit from this type of living arrangement vary widely in terms of the level of service required, there’s also an enormous variety of living options. Wherever your company falls on the spectrum of services offered, there is one thing that is certain: You face a major business management challenge day in and day out. To help run an efficient and profitable organization, there are many business and financial management software tools available that bear consideration. Read on to find out more about software designed for assisted-living providers and how it can benefit your organization.

What Is Assisted Living Software?

The business management of assisted-living organizations entails a number of operational dimensions. Not only are your residents typically tenants, they’re very often also your patients. This unique blend of health care and property management requires specific software functionality to create the financial management efficiency that companies in other industries may find easier to accomplish with more basic tools.

Comprehensive systems for the assisted living industry typically include financial management, property/tenant management, and health care functionality. Choosing the right software can help dramatically increase your ability to meet the wide-ranging business challenges that face companies in your industry.

Tenant and Property Management Features With Assisted Living Software

When it comes to residential care, one of the major challenges is managing the data processing related to both the residence and the residents. Tenant and property management oriented functionality offers a suite of tools designed to make the task easier:

  • Lease creation. Creating lease agreements with each tenant is one of the most important aspects of your relationship with the tenant as it lays out all of the terms of the lease. After you create the lease in the software, you can track the terms of that lease including start date and lease expiration, rental amount, and any other details about the unit.
  • Rental income recognition. Effective property management requires a clear picture of income and expenses by unit. In some instances, especially retirement communities offering care services, there may be varying ownership by property to track. A solid assisted-living solution should allow you the ability to not only recognize income received and the tenant it came from, but also identify property and ownership relationships.
  • Manage maintenance requests. Facilities maintenance requires the management of ongoing service work and job tracking. Work order modules, scheduling applications, equipment inventory tools, and other applications can help lighten the facilities maintenance burden your company carries.
  • Activities management. More and more organizations sponsor activities to keep their residents active and sharp. Scheduling and resource allocation tools can help simplify the challenge of providing activities to your residents.

Health Care Specific Software

One of the most complex aspects to residential care and assisted living management is the health care component of the business. Having the right software in place will allow you to properly invoice the appropriate parties as well as properly track medical records. Below are some more details of the features you will find in the health care modules.

Electronic medical records (EMR). Health care work presents an enormous data challenge. A major part of the data of course arises in the form of patient medical records. Electronic medical records software (EMR) provides an automated, digital method of managing patient records designed to improve clinical workflows. An EMR module handles everything from the basics (contact info, for instance) to the complex (SOAP notes, medications, lab results, and beyond). The ability to have a consolidated repository for medical records provides a number of advantages including access control and security (HIPAA compliance), improved ability to reference medical histories, and an efficient method for allowing quicker and more accurate diagnoses and treatment resolutions.

Medical billing. Managing for multiple payers and the insurance claims process is not easy. Handling coding, approvals and rejections, 3rd party clearing houses, and eligibility verifications only raises the stakes. A strong medical billing module provides an invaluable asset in terms of billing Medicare, Medicaid, insurance companies, and patients. Medical billing automation is not solely a matter of increasing efficiencies. It’s also a critical part of improving cash flow and the overall patient experience.

Financial Management Software for the Assisted Living Company

Every company needs a solution to manage their finances. Common application needs for your industry include:

  • Accounts payable. The accounts payable module allows you to easily pay your vendors and suppliers in a timely manner. By scanning invoices into the software, you will be able to associate the invoices and supporting documents with specific payables transactions. This allows you to quickly pay your vendors and suppliers ensuring timely delivery of services. Additionally, you will have better visibility into the bills you are paying by department, location, facility, and company.
  • Accounts receivable. Your accounts receivable module will allow you to track and age your outstanding payments. As with any AR package that handles receivables for payments that may include medical billing, the ability to access advanced features allowing payment from multiple pay sources is critically important. Tight integration between your billing systems an can speed the collections process, ensuring more timely payments and improving your cash flow.
  • General ledger. Whether you have a single entity or multiple companies, the general ledger allows you to consolidate financial data to create financial reports. You can create financial statements by location and consolidate as needed but also create financial reports based on your type of organization (public, private or non-profit).
  • Business intelligence and reporting. Often, the standard reports offered on a module by module basis are not enough. When you need to create more complex reports, report writer modules allow you to directly query the database. Business intelligence management dashboards will allow members of management to track key performance indicators.
  • Payroll and Human Resources. Your employees are just as important as your customers and one way to keep your employees happy is to pay them on time. The payroll software will allow you track the employee hours and process payroll for those employees. Additionally, the HR system will allow you to track employee information including benefits, certifications and PTO.

A Closer Look at the Needs of Different Types of Assisted Living Organizations

Because there is a wide range of services offered by assisted living companies, it’s worth considering some of the differences between the various options and how they can affect the software requirements.

  • Independent living. Independent living options are characterized by community living that offers some measure of assistance or management of social or health services, but a lesser degree than either managed care facilities or nursing homes. Common software tools that are more typical for independent living facilities and communities include functionality designed to track activities, recurring dues (such as association or condo), and government subsidization of residence expenses (HUD).
  • Managed care. Managed care communities provide a broader array of social and health care services than the basic options that may be offered by independent living choices. While residents typically maintain their own living space, they generally are able to access community provided assistance for things like meals, housekeeping, and on-site health care. Some organizations offer bill-paying and financial management options and tools that support trust accounting become very important given these offerings.
  • Nursing homes. The requirements of nursing homes are not dissimilar to those of hospitals. Modules that address medical materials management, staffing the right employees with the right care certifications, and provide other health care specific functionality represent specialized needs applicable to nursing homes.

Taking the Next Steps

Because of the variety of assisted-living organizations operating and because of the level of specialization required in the software, finding the right program for your organization can be a difficult and time consuming adventure. Whether you are looking for a complete ERP system or specific functionality to augment existing software, through a brief phone call, our software specialists will look to better understand your business and software needs to help you locate the most relevant solutions for your requirements. Get started today!