Sage 50 Quantum Accounting

Sage 50 Quantum Accounting

Sage 50 Quantum Accounting 2013 is the perfect combination of affordability and functionality for your business.

• Reduce your total cost of ownership without sacrificing ERP functionality
• Don’t for functionality you don’t need or use
• Get industry-specific functionality for construction, distribution, manufacturing, or nonprofit

Sage 50 Quantum Accounting helps you manage all aspects of your business, including accounting, customers, inventory, services, jobs and employees–all in one centralized system. Plus, we wrap Sage 50 Quantum in Sage Business Care, an auto-renewing service plan that provides unlimited access to support, automatically delivered upgrades, online training, and more. You get ongoing service and support you can trust while reducing the time, effort, and cost of operating your business. Learn more about the service plans available.

Sage 50 Quantum Manufacturing Edition – The ultimate manufacturing software solution, this product includes advanced features powered by Manufacturing Information Systems, Inc. (MISys). You get extensive tracking of manufacturing inventory and work in progress; multi-level bills of material; batch oriented or direct entry of stock transfer transactions; cost adjustment with roll-up through all BOM levels; and more. Also includes a 2-day workshop, installation support, weekly user group meetings, 2 concurrent user licenses, priority phone support, and other benefits.

Analysis Tools/Reporting

Sage 50 Quantum Accounting includes: 140+ standard reports, interactive job reporting, Crystal Reports, and Sage Business Intelligence. Customizable reports give you the data you need the way you want it to recognize opportunities, to steer your business and to help increase profitability. Output reports to email, Adobe or Excel.

Sage Business Intelligence

A fully integrated reporting and analysis solution that supplements the reporting capability in Sage 50 to make it easy to create powerful, customized reports in the tool you already use Microsoft Excel.

Cash Flow Manager

• Easily analyze and forecast your cash flow to know whether or not you will have enough cash to meet current and upcoming financial obligations.
• Export cash flow forecasts into Microsoft Excel or run what-if analysis transactions to see how purchases will impact your cash flow.

Multi-Year Reporting & Budgeting

• Compare budgets and financial results across multiple years.
• Improve trending analysis and more accurately forecast based on prior year activity.

Customizable Dashboards

• Create personalized navigation so you no longer have to wade through screens and menus you don’t use.
• Customize your dashboards to organize key, real-time information and access it easily. Customize the screens to only show things you do on a regular basis, like managing Aged Receivables, or Aged Payables, or Payroll and much more.
• Quickly see who your most profitable customers are, what bills need to be paid, and what is owed to them.

Customer Management

Sage 50 Quantum Accounting can help you organize, automate, and synchronize customer-related business processes, as well as reduce the costs of marketing and customer service.

Customer Management Center

• Create a customizable dashboard view of your customers’ information, such as converted and unconverted quotes, invoices, receipts, time tickets, aged balances, items and services sold, and more.
• Save time by looking up customers quickly, based on their ID, phone number, or any of their contact information.
• Easily export customer information to Microsoft Excel or PDF, or launch an email from the Customer Management Center.

*Integrated Sage E-Marketing

Easily create, send, and track marketing emails to your Sage 50 contacts.

ACT! Integration Provides Access to Customer Information in an Instant

With Sage ACT! Link for 50, customers can easily synchronize key data between their Sage 50 Quantum Accounting solution and Sage ACT! contact and customer management solution. You’ll have the details of your customers and vendors such as credit information, current balance, last invoice and payment, open quotes, sales orders, receipts, and more, right at your fingertips!

Multiple Contacts

Store an unlimited number of customer contacts and keep track of details like contacts’ titles, phone numbers, email address, and specify the ship-to addresses.

Open Multiple Companies

Get your work done faster by being able to open and work in multiple companies. Toggle between companies in just one click without closing your current company.

Financial Management

Real, Double-Entry Accounting for Numbers That Add Up

Double-entry accounting provides for accounts that are accurate and in balance. Sage 50 Quantum Accounting customers retain control over the bookkeeping process through the use of Accounting Periods and G/L Accounts, including accounting periods that can be locked so that the administrator can select who can edit transactions in prior periods.

Audit Trails to Track User Activity and Deter Fraud

With the audit trail, Sage 50 Quantum Accounting can maintain a record of details associated with every transaction. Some of the information maintained in the audit trail includes who entered a transaction and when; who changed a transaction, when the change was made and what the change was; and who deleted a transaction and when. In addition, the audit trail tracks when each user logs on and off the system and what additions, changes, and deletions were made to master file information.

Find Accounting Errors With Up to 15 Different Checks of the Data With the Internal Accounting Review

Up to 15 checks of your data are performed by the Internal Accounting Review process in Sage 50 Quantum Accounting. These checks look for suspicious transactions and common accounting mistakes and give the user advice on correcting the transactions.

Pay Your Bills Electronically With Sage 50 Online Bill Pay

Use a simple two-step process to pay your bills electronically. With this service, there’s no need to write checks, stuff envelopes, apply postage, or copy invoices. Plus, you can improve cash flow management by scheduling the exact day when money is transferred from your account for more accurate payables processing and reconciling. And there is no limit on the number of vendors you can pay. Put down the checkbook and go back to running your business–it’s a great way to save time, money and trees!

Inventory/Vendor Management

Sage 50 Quantum Accounting helps you manage the delicate balance between too much inventory and not enough. The true cost of carrying inventory, such as storage, insurance and taxes, can have a significant impact on your business’s profitability.

Inventory Tracking and Replenishment

• Create and track inventory items based on user defined attributes such as size, color, style, and more.
• Maintain accurate Quantity on Hand information by reserving inventory requested on Purchase Orders and Sales Orders.
• Automatically create purchase order to replenish inventory when inventory reaches a predetermined level. It’s also possible to create purchase orders from sales orders and invoices.

Inventory Pricing and Multiple Costing Methods

• Establish up to 10 different, customizable price levels per item. It’s easy to update prices by a specific dollar amount or percentage.
• Apply a pricing change to a handful of items or everything in inventory.
• Apply price increases or decreases globally, rounding prices to a specific cent or dollar amount.
• Choose among the Average, LIFO, FIFO, and Specific Unit inventory costing methods.

Additional Inventory/Vendor Management Features & Benefits:

• Serialized Item Tracking & Costing
• Warranty Tracking
• Quantity Discounting
• Just-in-Time Purchasing Flexibility
• Assembly History Tracking
• Storing of additional inventory attributes
• Commissionable Item Tracking
• Drop Shipments
• Master stock and sub item tracking
• Work Ticket Tracking

Jobs Management

Job Tracking

The Job and Project Management Center allows you to see the various components of a job from one convenient spot, and give you the complete job picture from start to finish.

• Quickly access frequently used job tasks on the intuitive dashboard
• Track projects at the job level, job/phase or job/phase/cost code level
• Format job IDs and cost codes with up to 20 alphanumeric characters
• Track an unlimited number of user-definable cost and phase categories
• Track estimated and actual schedule dates
• Create unlimited user-definable job status codes with visual stop ligt indicators
• Make notes and attach documents to your jobs
• Closely track Change Orders and their approvals to make sure each job remains profitable
• Track subcontractor insurance such as general liability and workman’s comp.

Flexible Billing and Job Costing Capabilities:

• Track expense and revenue project totals by job, phase, and cost code by year, quarter, month, week, or specific accounting period
• Track actual and committed job costs and revenues to always know job profitability throughout the project
• Apply Labor Burden rates for employees at the Job or Company level
• Progress Billing for % of Contract or % of Completion
• Ability to withhold retainage1 per the contract terms

Job Reporting

• Create reports on the fly using the interactive job reporting and output to Excel, Adobe PDF or email. Many job reports can be customized to your needs, such as, Retainage, Job Profitability, Job Ledger details, or Work in Progress. * Create your own job reports using Crystal Reports 2008.

Payroll/Employee Management

Save time and reduce errors by keeping track of your employee information in one place. Maintain detailed employee records, such as hiring data, demographic information, emergency contacts, performance reviews, and more.

• Keep track of employee time or have each employee track his/her own time for payroll and job costing.
• Track common employee benefits and deductions based on your company’s needs for more reliable accounting.
• Setup automated email alerts to be notified when important dates are coming up, such as I-9 reverification, performance reviews, or birthdays.
• Manage payroll yourself from within Sage 50 Quantum Accounting or choose from payroll services that include print-n-sign tax forms, e-filing, direct deposit, and even full service outsourced payroll

Workflow Management

The Order Process Workflow system in Sage 50 Quantum Accounting keeps everyone informed in real time of all the details in your sales and purchase processes, so that anyone with approved access can instantly know where your order is, when it’s due, who’s handling it, or what the problem with it is. You can customize triggers, steps and statuses that are crucial to your company.

• Keep track of all the moving parts of your order process so nothing gets missed and everything moves along as planned.
• Notify the next person in the process with a status and specific notes as needed.
• Have one centralized place to keep track of all the work involved in the process, or see just your own tasks.
• Automatically send notifications to designated employees/customers/vendors once a task is completed.
• My Inbox on My Dashboard monitors the status of a user’s processes and transactions, and allows them to take action.