AccountingSuite

AccountingSuite is an online accounting, order management and inventory software for growing businesses. Designed for the 99% of companies who aren't accountants, AccountingSuite makes it easier to run your business and find the information you need whenever and wherever you need it.

Their mission is to provide easy-to-use, no-nonsense business software for startups, entrepreneurs, and established businesses to manage their finances and day-to-day operations.

Their vision for AccountingSuite is to give you, your employees and business partners easy, secure access to company information from anywhere on the planet--empowering everyone at your company with the business-critical information that often makes the difference between gaining new customers and losing them to the competition.

Accounting and Reporting Module

• The Accounting Module for Accounting Suite allows business owners simple access to the financial information and reporting tools needed to make critical business decision. AccountingSuite gives comprehensive and fast access to data for Accountants, Bookkeepers and CPAs to analyze, adjust and close on time. General Journal, General Journal Entries, General Ledger, Trial Balance, Income Statement, Balance Sheet, Statement of Cash Flows and Other Comprehensive Income are included.

General Journal Navigation

• AccountingSuite General Journal quickly shows the end user all entries that have affected the general ledger. Entries listed are from the Sales, Purchase, Inventory and Accounting module. Simple buttons allow the end user, business owner and accountant the ability to search for specific transaction types, date ranges, text, and also sort by columns.

General Journal Entry Features and Benefits

• Cloud-based AccountingSuite general journal entry screens are very basic and either the keyboard or a mouse can be utilized. With a small menu of hot-keys such as f4, AccountingSuite gives the end-user a simplified approach to save time in their daily workflow and quicken the entry process.
• Entry screens are in an excel type layout and columns can be customized per user. Entries can be easily exported in spreadsheet format and emailed. Accountants will love the fact that upon entry, you can simply save the entry and continue working without any effect to the GL. Another great end-user feature about AccountingSuite is instant copy of a general journal entry to another screen, even a new tab within the software!
• Given the international core and multi-currency functionality of AccountingSuite, each journal entry can be classified into the currency of choice on an entry by entry basis. Flexible currency is now at your fingertips.

Reporting Essentials

• Reporting is essential to managing any business. Reporting in AccountingSuite can be as precise as today, weekly, from the beginning of this week, last 10 days, monthly, quarterly, half year, last year, prior years.. You get the point. No more being stuck with outdated reporting restrictions. Get the reports for the time period that you want, not what the software developer wants.
• AccountingSuite comes standard with reports for CPAs, Management, and Business Owners -- listed below. Either use the "Quick Reports" drop down menu to print or use the Accounting menu to print your report. Multiple reports can be opened either in separate windows or separate tabs within your AccountingSuite screen. This functionality makes your reporting simplified and you don't have to close and re-open screens to change reporting parameters. Reporting parameters can be changed on the fly and refreshed.
• Upon completion of the right report for you, AccountingSuite gives the user several options. Saving options allow saving to Excel, PDF, HTML and other formats. Printing options include printing to the cloud or printing to local printers. Very straightforward, simple and flexible are the words that describe the reporting functionalities of AccountingSuite.
• List of Standard Reports in the Accounting and Reporting Module:
  • General Ledger
  • Trial Balance
  • Income Statement
  • Income Statement Detailed
  • Balance Sheet
  • Cash Flow Direct (Cash is King!)
  • Other Comprehensive Income (for you IFRS/international folks)

Purchase Module

• The Purchasing Module for Accounting Suite allows business owners simple access to create Purchase Orders, add Vendor/Suppliers on the fly and receive inventory. Vendor invoices are quickly created by copying an existing invoice or creating a new invoice from a purchase order, saving time to allow for employees to analyze information and expense to projects. Purchase Return is built-in to the software and allows for credit memos or refunds which can be received against in cash receipts.

Purchase Order Features and Benefits

• AccountingSuite Purchase Order screens are enabled for creating a new purchase order or simply copying from an existing purchase order (open or closed) in the PO list. A unique feature of AccountingSuite is that your Vendor can also be your customer (if the company is set up this way). In addition your vendor can have multiple addresses, thus alleviating the need to setup a new vendor for each purchase address or billing address they may have. AccountingSuite allows the addition of new items on the fly that may not already be setup in AccountingSuite.
• As you enter the order, you are automatically in "New" status. Hitting the button keeps you in the Order, but is now changed to "Draft" so you can take a break and come back. Once the user clicks the order status is changed to "Open", but you can still stay in the Order! Simplifying the process and not exiting users out of screens keeps your workflow more efficient.
• Editing existing orders is fairly simple, since AccountingSuite lists orders and gives users simple navigation tools to sort by columns such as date, status, and vendor. Double-click on and order and you are back in the order and click an button to edit. By the way, all actions are traced and recorded for historical purposes in case you need to go back and "undo" something you shouldn't have done. Or if a manager or other user needs to update the Purchase Order from their iPad.

Purchase Invoice and Returns

• Supplier and Vendor Invoices are simple to enter from existing purchase orders or basic invoice entry. Line items can be classified and expensed to projects as needed for simplified project accounting. Each invoice screen is broken out into 2 tabs which feature a separate tab for expenses and items (for inventory or assets). Built in controls make sure that user entry follows best practices by only allowing items in the item tab and expenses in the expenses tab.
• Project accounting is a breeze with AccountingSuite, which allows each line for item or expense to be allocated to a project. We used the simple "tag" methodology to allow you to add projects on the fly and make the assignment to projects. Keeping this process simple is our methodology.
• Purchase Returns are uncomplicated in AccountingSuite. Many users are frustrated by this process and end up using manual methods. We simplified this approach, by simply giving you the following options when creating a Purchase Return:
  • Credit Memo/Refund -- which you can receive against in Cash Receipts!
  • Vendor Invoice for the Return if there is a specific invoice against the return
  • Currency options -- functionality in case you are returning in a foreign currency
  • Flexibility to return without choosing a specific invoice
  • Simple field for entering the RMA number provided by your Supplier

Sales Module

• The Sales Module for Accounting Suite allows business owners and entrepreneurs welcome flexibility in Orders, Invoicing, Customer Returns, Customer Refunds and accepting Customer Payments.
• In the world of small business, Cash is King. The simple to use browser-based interface of AccountingSuite allows for flexible Invoicing, Cash Sales and Cash receipts. All from your MacBook, PC, laptop and mobile device.

Sales Order Features and Benefits

• AccountingSuite allows for backorders so you don't lose out on additional revenue when you are short on shipping to customers. You can add unlimited shipping addresses for each customer which is retained in history. This allows your marketing department to market to real customers that have received your products and services.
• During the Order and Quote entry process, cloud-based AccountingSuite allows you to check each inventory item on the fly by a simple click or touch. Find out Quantity On Hand, the Last Cost, Average Cost, Quantity on existing Purchase Orders, Quantity on other Sales Orders without ever leaving your Order Entry screen. In fact, you can even edit the Inventory item while entering your Order.
• Browser-based AccountingSuite allows you to quickly print your Sales Order and Quotes and save to PDF, send, print or any other functionality that you may need. Save to Google Docs and share quickly with your customer, partner or co-workers.

Sales Invoice Features and Benefits

• Cloud-based AccountingSuite has extreme flexibility for new business owners, advanced entrepreneurs and accounting veterans. Invoice from an existing Sales Order or create a new invoice on the fly with no Sales Order while the customer is on the phone or there in your office.
• AccountingSuite displays the gross margin per line item before sending the invoice to your customer. Add more cash to your pocket and make sure you are not losing money on each sale.
• Ability to copy an invoice and create a new invoice is simple and extremely quick. This allows for time-savings and major efficiencies in your invoicing process. Leading to happier employees and customers.

Cash Sales Uncomplicated

• The quickest way to cash is through Cash Sales, and cloud-based Accounting Suite is a simple, intuitive way to get your business to start making Cash Sales. Each sale is instantly posted to your system and no additional entries or processes are needed to see where your business currently stands cash-wise.
• Use AccountingSuite's Cash Sale interface as your POS system from any web browser on a PC, Mac, iPad or mobile device. Inventory information is instantaneous and there are no additional processes to update with your books being in balance. Your whole company will have up-to-date information using their browser.
• Simple and easy, that is the way we designed your AccountingSuite solution for Cash Sales.