PROCAS solutions are specifically designed to:
- Satisfy the audit requirements of the Defense Contract Audit Agency (DCAA)
- Comply with Federal Acquisition Regulation (FAR) Part 31
Our mission is to provide Government Contractors with DCAA compliant project accounting solutions that are easy to use, affordable and supported by industry specialists. That’s why companies across the country have chosen our PC-based or web hosted solutions.
- Indirect rate calculations, job cost ledger and automated billing
- Automatic drill down from high-level summary information to transaction-level details
- More intuitive; significantly easier to implement and operate than other systems
- Safe and secure information transmission
- Cost-effective; easily scalable from start-ups to multi-segment organizations (Clients range from 5 to 500 employees)
- Implemented and supported by specialists in government contract accounting and information systems
At PROCAS, we understand that in order for government contractors to thrive, or even survive, they need pinpoint accuracy and accountability for every facet of their operation from every hour worked by every employee, to every dollar spent on every project.
This software is offered as a server based solution or hosted (software as a service.) The hosted solution allows users to access the software from their computer wherever internet access available. This solution is available for as little as $225 per month and includes use of PROCAS software, hardware, minor updates, major upgrades, email and telephone technical support as well as the hosting charge. Web-enabled timekeeping and expense reporting software is also available at additional cost.
Vendor records are maintained and vendor invoices are recorded in the system. Open vendor invoices are selected for payment, and checks are created. Accounts payable aging reports display open vendor invoices aged up to 30, 60, 90, 120 and over 120 days old. The system prints 1099s for consultants at the end of the year.
Customer records are maintained and invoices to customers are recorded in the system. Accounts receivable aging reports display open customer invoices aged up to 30, 60, 90, 120 and over 120 days old
Cost plus, time & materials and fixed price contract types are supported by the billing system, and invoices can be produced in a number of different formats including the government standard forms 1034 and 1035. Billing amounts for Direct, Fringe Benefits, Facilities, Material Handling, Subcontract Administration, Overhead, G&A, Fee, Retainage and T&M rates by labor category are calculated automatically.
Items that have cleared the bank are marked in the bank reconciliation module. The remaining open items are reconciled to the accounting records and displayed on the bank reconciliation report. The bank reconciliation reports can be printed for any historical period at any time.
Budgeted hours and dollars can be recorded by date, general ledger account, project, task, CLIN, subtask, option year, cost center, vendor or client and labor category. An unlimited number of budgets can be entered into the system and actual costs can be reported against any one budget or any range of budgets.
Numerous versions of balance sheet, income statement, statement of cash flow, general ledger, trial balance and aging reports are available. General ledger reports include selection criteria to filter ranges of dates, projects, tasks, employees, vendors, labor categories, general ledger accounts, etc.
Indirect Rate Calculations
Indirect rates can be calculated automatically for Fringe Benefits, Facilities, Material Handling, Subcontract Administration, Overhead and G&A. The indirect rates can be further segregated by division, location and work-site.
Job Cost Ledger
Job cost ledger reports allow the user to compare revenue to fully-burdened direct costs at various levels of detail to determine profitability by project and task. Indirect rates for Fringe Benefits, Facilities, Material Handling, Subcontract Administration, Overhead and G&A are applied to the direct costs in order to calculate the fully-burdened cost of the projects. Provisional, budgeted and actual indirect rates are all simultaneously applied to the direct costs, and the user can choose which set of indirect rates to include when running job cost reports.
Personnel records are maintained within the system to record address and contact information, employment and review dates, pay rates and default expense and liability information. Direct labor, indirect labor and employee labor reports are available with selection criteria to filter ranges of dates, projects, tasks, employees, vendors, labor categories, general ledger accounts, etc. Labor utilization reports that display the percentage of labor expended by person on each activity are also available.
Project and task information is maintained within the system including: customer, contract number, contract date, period of performance and funding, etc. Direct labor and direct cost reports are available with selection criteria to filter ranges of dates, projects, tasks, employees, vendors, labor categories, general ledger accounts, etc.
Purchase orders can be created to establish orders for items from vendors and/or labor hours from subcontractors and consultants. Invoices from vendors can be matched to purchase orders, and open quantities/hours can be tracked by purchase order.
System Setup and Security
The system setup screens have been organized in the order that they should be completed, and most of the setup screens include default values. Security groups are maintained within the system, and each user is assigned to the appropriate security group to establish access rights within the system.
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