PROCAS Accounting
5 Reviews 4.5/5 ★ ★ ★ ★ ★A DCAA-compliant accounting software with integrated timekeeping capabilities.
Product Overview
PROCAS is a DCAA-compliant accounting software with integrated timekeeping capabilities. It includes handling of indirect rates for billing and the ability to generate detailed and customizable reports. The software features a full disclosure general ledger, budgeting tools, accounts payable and receivable management, project time tracking, and labor distribution.Pros
- Integrated time and expense management
- Audit-ready incurred cost (ICE) reports
- Easy to close and reopen accounting periods
- Scalable per-user licensing with no long-term contract
Cons
- Indirect rate customization can be time-consuming
- Limited report options
- Interface feels dated
Target Market
Small to mid-sized government contractors with between 10-250 employees and annual revenue between $1-100 million.PROCAS is a DCAA-compliant software supporting accounting, timekeeping, expense reporting, and project management, with API connectivity to other business tools and intelligence systems like PowerBI. The standard accounting subscription includes built-in financials, timekeeping, project backlog, and profitability reports.
The implementation process is designed for quick setup, saving time and reducing fees. The team customizes the system to meet specific needs while ensuring DCAA compliance.
Two fair hits.
The Reports: thing was a convention I pulled from the template, but you’re right that it makes no sense when there’s a separate Reporting section right below it. Contradictory. I’ve made project cost and project funding backlog plain bullets.
On order, here’s a workflow-based sequence instead: core books first, then the daily inputs, then project cost management, then the compliance output, then reporting on top.
PROCAS Key Features
Time & Expense Tracking
- Timesheets built to support DCAA compliance that flow directly into the accounting system
- Automated labor distribution
- Expense reports with built-in Joint Travel Regulation (JTR) per diem rates and rules
Project Accounting & Cost Control
- Indirect rate calculations and allocations, applied monthly for profitability by project
- Job cost ledger covering direct and indirect project costs
- Project cost reports
- Project funding backlog reports
- Automated billing with customizable government invoicing formats
Core Accounting
- Accounts payable and accounts receivable
- Automated bank reconciliation that matches imported bank data to the general ledger
- Budgeting
- Financial statements
- Default chart of accounts for fast implementation
Compliance & Audit Support
- Full-disclosure general ledger where every cost posts to an account classification the system recognizes
- Incurred cost submission support, including the annual ICE report to DCAA
- Cybersecurity Maturity Model Certification (CMMC) and SOC 2 compliance support
Reporting & Integrations
- Standard management reports and dashboards, available to any standard user with permissions
- Labor utilization reports
- Web API (OData) feeds into Power BI, Excel, and other business tools
PROCAS Pricing
PROCAS starts at $295/month, covering 1 accounting user and 5 standard users. Standard users get timekeeping, expense reporting, management reporting, and Web API access. Licensing is priced per user with costs scaling as your team grows. There are no long-term contract lock-ins.
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User Reviews of PROCAS
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- Professional Services
- 11-50 employees
- Annual revenue $1M-$10M
PROCAS was a competitive second
We have reviewed several options, immediatley excluding WrkPlan as they did not offer revenue recognition. We looked at Aspire but also found key features lacking. We narrowed the search to PROCAS and Deltek. PROCAS was able to meet all our needs and felt familiar because the developer had worked previously with Deltek. In the end however, the only reason we chose Deltek was prior experience, though PROCAS was a competitive second.
- Professional Services
- 11-50 employees
- Annual revenue $1M-$10M
Best scalable government accounting compliant software
Procas is the best scalable government accounting compliant software for small businesses
Pros
Best features of the software: Licenses are scalable , you only pay for the ones you are using. All details post to the general ledger so you can always find the data you are looking for. T&E is integrated. No spending time making sure the mapping and separate platforms are working together correctly. Billing set up and processes make it almost impossible to invoice the incorrect amount. Incurred Cost Reports make filing your ICE to DCAA much easier.
Cons
Approval work flow from the system.
- Diversified Financial Services
- 1-10 employees
- Annual revenue $0-$1M
One of my favorite aspects is the integrated time and expense system
PROCAS is a great cost accounting system that was designed with government contractors in mind. Although its capabilities allow for it to be a great system for any company that has a project based business model.
Pros
One of my favorite aspects of the software is the integrated time and expense system. It automaticall y calculates mileage and per diem rates. I also find the audit report to be of particular usefulness. It allows for accountability when several users access the system.
Cons
The system allows for budgets but does not allow for forecasting.
Great full-cycle accounting system for government contractors
PROCAS is a great full-cycle accounting system for government contractors looking for a DCAA compliant accounting system that hits all the marks, is user friendly and can be customized to meet your company’s needs. All, without spending thousands of dollars a month.
Pros
The team is consistently upgrading and enhancing the system. The menus and modules are not cumbersome and are easy to navigate.
Cons
I would like to see the budgeting/forecasting functions enhanced.
PROCAS Review
PROCAS is an excellent GovCon accounting system for small contractors who must be DCAA compliant.
Pros
Easy start, simple to use, meets regulation, low cost.
Cons
DOS look, but I know the upgrade is in the works.
