A full ERP system designed by PROCAS.


PROCAS was designed to align the way accounting software functions with the way people are required to operate within the confines of government contracting regulations. Accounting, timekeeping, expense reporting, and project management systems are all seamlessly integrated into the base product, with API connectivity to Business Intelligence Systems (like PowerBI). Built-in financial, project backlog, and profitability reports are included in the standard accounting subscription.

The PROCAS Quick Start process gives clients the advantage of getting up and running swiftly, offering savings not only on valuable time but also on implementation fees. The implementation staff help customize the setup to meet clients’ specific needs while maintaining requirements for meeting DCAA compliance.

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PROCAS Features

Primary Features Include:

  • Timesheets designed to support DCAA compliance seamlessly flow into the accounting system
  • Expense Reports with Joint Travel Regulation (JTR) per diem rates and rules built in
  • A default Chart of Accounts allows for a streamlined implementation process
  • Reports for Management
  • WebAPI for Business Intelligence Systems
  • Full Disclosure General Ledger
  • Budgeting
  • Accounts Payable
  • Accounts Receivable
  • Labor Distribution
  • Labor Utilization Reports
  • Financial Statements
  • Automated Billing
  • Indirect Rate Calculations and Allocations
  • Job Cost Ledger
  • Project Cost Report
  • Project Funding Backlog
  • Incurred Cost Submission Support

PROCAS Pricing

The cost of PROCAS starts at $4,450. The price includes the configuration of PROCAS Accounting, Time, Expense, Management Reports, and API connectivity as well as the PROCAS Quick Start program (up to 24 free hours of consulting time to be used within the first 90 days). The monthly cost for a client in need of 1 accounting user, and 5 standard users (timekeeping, expense reporting, management reports, and WebAPI) is $295. There are no long-term contracts.

Product Overview

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User Reviews of PROCAS

Submitted on May 16th, 2023 by Anonymous

We have reviewed several options, immediatley excluding WrkPlan as they did not offer revenue recognition. We looked at Aspire but also found key features lacking. We narrowed the search to PROCAS and Deltek. PROCAS was able to meet all our needs and felt familiar because the developer had worked previously with Deltek. In the end however, the only reason we chose Deltek was prior experience, though PROCAS was a competitive second.

Submitted on July 28th, 2020 by Cathy

Procas is the best scalable government accounting compliant software for small businesses

The Good…

Best features of the software: Licenses are scalable , you only pay for the ones you are using. All details post to the general ledger so you can always find the data you are looking for. T&E is integrated. No spending time making sure the mapping and separate platforms are working together correctly. Billing set up and processes make it almost impossible to invoice the incorrect amount. Incurred Cost Reports make filing your ICE to DCAA much easier.

The Bad…

Approval work flow from the system.

Submitted on July 27th, 2020 by Les Shropshire

PROCAS is a great cost accounting system that was designed with government contractors in mind. Although its capabilities allow for it to be a great system for any company that has a project based business model.

The Good…

One of my favorite aspects of the software is the integrated time and expense system. It automaticall y calculates mileage and per diem rates. I also find the audit report to be of particular usefulness. It allows for accountability when several users access the system.

The Bad…

The system allows for budgets but does not allow for forecasting.

Submitted on July 27th, 2020 by Tamika Looper

PROCAS is a great full-cycle accounting system for government contractors looking for a DCAA compliant accounting system that hits all the marks, is user friendly and can be customized to meet your company’s needs. All, without spending thousands of dollars a month.

The Good…

The team is consistently upgrading and enhancing the system. The menus and modules are not cumbersome and are easy to navigate.

The Bad…

I would like to see the budgeting/forecasting functions enhanced.

Submitted on February 1st, 2018 by Teri

PROCAS is an excellent GovCon accounting system for small contractors who must be DCAA compliant.

The Good…

Easy start, simple to use, meets regulation, low cost.

The Bad…

DOS look, but I know the upgrade is in the works.