Enterprise Content Management (ECM) Software

Get the best enterprise content management (ECM) software for your business. Compare product reviews, pricing below. Read our buyer’s guide for more help.

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Popular Products

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OnBase Screenshot
OnBase
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(3)
OnBase is Hyland’s flagship product for managing content, processes, and cases. This single enterprise information platform centralizes all your content into one secure location. By deploying OnBase in the cloud, you can integrate with existing…
Price Range
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Starting Price
$25,000 (perpetual license)
Client OS
Web
Deployment
Cloud Hosted
SharePoint Screenshot
SharePoint
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(1)
@youtube Put social to work: Share ideas, discover answers and keep track of what your colleagues are working with new social features throughout SharePoint. Share your stuff: Publish content to SharePoint from any Office application and share with people…
Starting Price
$5/user/month
Client OS
Web, Android
Deployment
Cloud Hosted
GlobalSearch Screenshot
GlobalSearch is an enterprise content management (ECM) software. The solution aims to let organizations manage their businesses more efficiently by better managing the files, documents, and information that your business deals with on a daily basis. The…
Client OS
Web
Deployment
Cloud Hosted
iManage Screenshot
iManage
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iManage offers a number of tools to help organizations generate, manage, collaborate, edit, and archive documents and emails inside and outside of the office. All of iManage’s products offer different tools and features for a company’s needs, and they all…
Client OS
Mac, Web, Windows, iOS, Android
Deployment
Cloud or On-Premises
Contentverse Screenshot
Contentverse
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(7)
Contentverse is file management for every department in every industry. Securely store, organize, find, and share files with colleagues or partners outside of your organization. Documents can automatically enter workflows based on your day-to-day business…
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Starting Price
$250/user (perpetual license)
Client OS
Web, Windows, iOS, Android
Deployment
Cloud or On-Premises
Box ECM Screenshot
Box ECM
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(1)
Box ECM is an open, API-first platform which enables content to flow effortlessly between your teams, partners and customers, giving you a powerful way to run your business without compromising on security, governance and compliance. Cloud content…
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Starting Price
$5/month
Client OS
Mac, Web, Windows, iOS, Android
Deployment
Cloud or On-Premises
Laserfiche Avante Screenshot
Laserfiche Avante
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(1)
Today, successful organizations need more than search and retrieval of imaged and electronic documents. They need to optimize the decision-making process by getting the right content’whether structured or unstructured, paper or electronic, audio or video…
Client OS
Windows
Deployment
Cloud or On-Premises
Confluence Screenshot
Confluence by Atlassian is a remote-friendly team workspace where knowledge and collaboration can meet to help your company accomplish more together. This platform help companies move work forward through easier communication and detailed, customized…
Price Range
   $     $     $     $     $   
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Starting Price
$5/user/month
Client OS
Web
Deployment
Cloud or On-Premises
DocuWare Screenshot
DocuWare
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(1)
DocuWare is a full-service document management software built for all organizations, from small businesses to international enterprises. DocuWare also hosts robust, flexible, automated workflow solutions to reduce the need for time-consuming and…
Client OS
Web, Windows, iOS, Android
Deployment
Cloud or On-Premises
CMiC Electronic Content Management Screenshot
CMiC Electronic Content Management
As the only application designed to support the natural workflow of a construction project, CMiC Enterprise Content Management improves communication and collaboration for all project stakeholders. CMiC software helps you manage the day-to-day business…
Client OS
Mac, Web, Windows, Linux
Deployment
Cloud Hosted
IBM Cognos Screenshot
IBM Cognos Analytics software provides personalized analytics driven by artificial intelligence (AI). It enables organizations to become top-performing and analytics-driven entities. From business intelligence to financial performance and strategy…
Price Range
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Starting Price
$70/user/month
Client OS
Windows, Linux, iOS, Android
Deployment
Cloud or On-Premises
ViewCenter Screenshot
ViewCenter
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(3)
ViewCenter is ICM’s enterprise solution that offers a full spectrum of integrated document management capabilities in a single browser-based application. By dynamically organizing and controlling the delivery of documents and by interactively managing the…
Starting Price
$36/user/month
Client OS
Web
Deployment
Cloud Hosted
Rubex Screenshot
Rubex
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(1)
Rubex, from eFileCabinet, is an all-in-one document management software. Organizations can create, categorize, store, and generate documents from a centralized dashboard. Searching by keywords and sharing documents is simple. And the software has several…
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Starting Price
$15/user/month
Client OS
Mac, Web, Windows, iOS, Android
Deployment
Cloud or On-Premises
OpenKM Screenshot
OpenKM
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(1)
OpenKM is a document management software that describes itself as an Enterprise Document and Record Management System. OpenKM helps organizations capture, manage, store and preserve content. OpenKM offers both cloud-based and locally installed versions of…
Client OS
Web, Windows, Linux, iOS, Android
Deployment
Cloud or On-Premises
Zoho Docs Screenshot
Zoho Docs
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★★★★★
(1)
Zoho Docs is an intuitive, full-range document management software from Zoho . Zoho Docs helps organizations create, share, store, and secure documents, files, and data. Easily share and collaborate on documents by tagging them by individuals, teams…
Price Range
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Starting Price
$4/user/month
Client OS
Mac, Web, Windows, Linux
Deployment
Cloud Hosted
Zoho WorkDrive Screenshot
Zoho WorkDrive
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(1)
Zoho WorkDrive is a full-suite document management software from Zoho . Zoho WorkDrive is similar to Zoho’s other document management software, Zoho Docs. But WorkDrive was developed for mid-range businesses and enterprise organizations, while Docs was…
Starting Price
$2/user/month
Client OS
Mac, Web, Windows, Linux, iOS, Android
Deployment
Cloud or On-Premises
ECS/Delta Screenshot
Connect every corner of your enterprise with ECS, Liaison’s communications server. Liaison Delta will also let you create just about any integration solution imaginable. ECS will route and process data using today’s prevalent internet communications…
Client OS
Deployment
Cloud or On-Premises
Xythos on Demand Screenshot
Xythos on Demand
Xythos Enterprise Document Management Suite meets today’s collaborative challenges with all the components that distributed organizations need to manage and share content on the web. EDMS is designed to work together with the applications and processes…
Client OS
Deployment
Cloud or On-Premises
Alfresco Governance Support Screenshot
Alfresco Governance Support
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(3)
Alfresco Governance Services provides Information Governance (IG) for increases security, retention, and disposition of business information. This software offers an unmatched combination of simplicity and control for IG. Alfresco leads to consistent use…
Client OS
Web
Deployment
Cloud or On-Premises
Epicor ECM Screenshot
Epicor ECM (formerly DocStar) is an enterprise content management software that automatically captures, classifies, indexes, and routes key data from scanned or imported documents using intelligent data capture features. The solution helps your business…
Client OS
Web, iOS, Android
Deployment
Cloud Hosted

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Enterprise Content Management (ECM) Software Buyer’s Guide

What is Enterprise Content Management Software?

ECM software is an enterprise content management system for creating, storing, organizing, and retrieving internal documentation related to a company’s operations in a digital content repository. Almost any digitized content can be contained within an ECM system, ranging from digitized copies of traditional media, such as advertisements, to internal contracts to copies of past pay stubs. The goal? Minimize physical paperwork which can be lost, tampered with, or accidentally destroyed, impacting your other business processes. This is done through 5 archiving components:

  • Capture
  • Manage
  • Store
  • Preserve
  • Deliver

General content management systems (CMS) include some ECM features, though CMS software is also aimed at the publication of web content. While this leads to some overlap with records management or document management (DMS), there are several distinctions. For instance, records management is intended to preserve legal documentation, occasionally from third-party sources. DMS software can include extra features like form templates for creating new documents. Though these differences seem small, it’s worth noting ECM can include both record and document management features, though the software focuses primarily on archiving existing business documents which are likely to be used internally for various business functions.

ECM Software Features

  • Data storage and organization: Store digital copies of documents and use an index tagging system to categorize all materials for easy search and retrieval
  • Document management: Share, maintain, and archive digital documents in a secure Cloud-based storage system or an on-premise repository
  • Digital asset management (DAM): Save asset files including images, video, and audio in a shared and secure media library
  • Advanced search and retrieval: Find specific digital content based on searchable keywords and metatags or narrow down selections through customized filters based on date, author, or other document-specific information
  • Text editor: Modify written content included in existing business materials anywhere along the content lifecycle
  • Version control: Save and view multiple versions of the same document as edits and revisions are made in real-time; view versions side-by-side to understand all changes
  • Collaboration tools: Share archived files with a variety of users through check-in and check-out rules
  • Archiving and traceability: Keep detailed logs on when documents were retrieved, how many edits, if any, were made, and who made them at what time
Global Search ECM
Index documents in Global Search ECM to find exactly what you need.

Best ECM Software Benefits

ECM software helps enterprise-level companies with their business process management (BPM) beyond organizing content:

Establish a Content Timeline

One of the main benefits of an ECM system is the ability to keep an accurate timeline of content at your company. Business applications like automation tools digitize documents to include metadata indicating when it was made, who is responsible for making it, and other pertinent information regarding what the material covers.

Document capture is the first step of digitizing materials for long-term use. Once stored, basic document management makes it possible for users to virtually check in/out material to keep an accurate record of everyone who collaborated with specific projects. Shared documents for collaborative projects can benefit from having clear version histories indicating exactly who worked on them and when in the document lifecycle. High data retention ensures nothing in the workflow gets lost between each version.

Secure Storage of Digital Documentation

Digital copies of your existing business materials adds a level of security to your operations in compliance with information governance (IG). Uploaded to either on-premise or on cloud-based servers, these materials are protected from internal and external threats. Someone accidentally deleted a local version of a document? Retrieve the original document from the Cloud. Did a burst pipe cause water damage to ruin old records in a basement workspace? Digital copies will still be completely intact online.

Digital records are also more secure when it comes to protecting proprietary or confidential company details. Sensitive data can be stored according to industry and government regulations. For instance, write once read many (WORM) and access level verification settings can ensure only those authorized to make edits can modify documents, protecting media from unauthorized changes. And a secure Cloud allows you to access material on-the-go or at home on mobile apps.

Types of content you can store digitally on an ECM platform include:

  • Documents
  • Digitized copies of paper documents
  • Video and related media
  • Graphics (JPEG, PNG, TIFF, CAD)
  • Audio files
  • Other media formats for presentations, proposals, slideshows, etc

Easy Document Retrieval

By utilizing an ECM as your information management platform, you can reduce costs from data retrieval and management. A tagging system with in-depth keywords, metadata, and title options streamlines searches through hundreds or thousands of files instantly. No more wasting countless employee hours digging through different files or scrolling across thousands of lines on a spreadsheet.

Customized filters and search fields, used in conjunction with detailed metadata, allow for easy indexing, search and retrieval of documents. For example, if you need to recover a record from many years ago, you can search the document management system by date of origin. This is particularly useful when dealing with various editions of the same documents, as version management allows for finalized documents to be stored separately from earlier formats or those still in progress.

Further, ECM solutions can also provide methods for better storing physical documents by providing an online index even without a digital transformation. Start by organizing old paperwork in your preferred repository system, then upload a master key detailing the real-world location of each file. No one has to spend hours manually searching through boxes or file cabinets to find old paper documents when they can just consult the easily accessible key instead. With software, all types of documents can be stored and preserved for long-term usage.

Enterprise Content Management Software Pricing

Enterprise content management software is priced in a few different ways, depending on if you prefer to pay on a subscription SaaS basis or with a single one-time licensing fee. The total cost may change based on the number of users, amount of storage, and additional functionality necessary for business process management, including API integration with additional ERP software systems.

ECM platforms are sometimes priced based on how much content you have. Monthly subscriptions can range from $2 up to $70. In contrast, one-time licensing fees can cost between $2,000 and $25,000, depending on total users, facilities, and content volume. Certain providers have hybrid options available which balance local and Cloud-based hosting to best match your company needs.