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Datafaction

A full ERP system designed by Datafaction for sports, arts & entertainment companies.
Questions about Datafaction? Call (800) 827-1151 and talk to a software expert now.

Datafaction products are versatile and highly acclaimed. The Datafaction system is a set of powerful accounting software applications for CPAs/ Business Managers in the Entertainment Industry, high net-worth planners and Production Companies. Its modular design automatically shares information with all activated modules, allowing you to seamlessly add modules as your needs grow, streamlining data entry, ensuring data integrity, and keeping balances current. You can even access Datafaction data and reports via the Internet from anywhere in the world, giving you and your clients fast answers and enabling you to manage your accounts anywhere.

Accounts Payable

The Accounts Payable system is designed to automate invoice processing and check generation while providing accurate and timely information. As with all of Datafaction’s products, the Accounts Payable module is a completely on-line, integrated accounting package. It interfaces with our General Ledger, Job Costing and Insurance programs to allow a single entry to update all necessary files, saving you time and reducing errors.

The Accounts Payable system may be configured with ease to operate in a multi-company, multi-user environment. You have the flexibility to treat each client differently in terms of cash vs. accrual basis of accounting, custom or standard vendors, and the integration to associated modules.

The Accounts Payable System will help you to:

  • Project cash requirements for more efficient cash management
  • Schedule payments to maximize discounts

Accounts Receivable

The Accounts Receivable system is designed to allow generation of invoices and statements while providing accurate and timely accounting information. The Accounts Receivable modules are completely on-line, integrated accounting packages. Each interfaces with our General Ledger program, allowing a single entry to update all necessary files, saving you time and reducing errors.

Either Accounts Receivable may be configured with ease to operate in a multi-company, multi-user environment. You have the flexibility to treat each client differently in terms of integration to the associated modules.

The Accounts Receivable System will help you to:

  • Keep complete and accurate Accounts Receivable information
  • Improve cash management by scheduling anticipated receipts
  • Eliminate month-end bottlenecks with concurrent processing

Automatic Bank Reconciliation

Automatic Bank Reconciliation is a paperless bank reconciliation procedure that is designed to minimize the number of bank statements that must be reconciled by hand each month. Typically, business management firms receive hundreds of monthly bank statements. For the majority of those statements simply clearing checks is sufficient to generate an “in-balance“ bank reconciliation report. Performing this repetitive work on most statements uses time of account managers that could better be spent on other tasks.

Since most major banks have the ability to generate a data file, tape or diskette that contains similar information to the ”paper“ statement, the Bank Reconciliation Program can take that data, process it and in most instances produce balanced bank reconciliation reports. The only effort required by the account manager is to select a menu option and answer three questions. By receiving the data from the bank on tape or disk, bank accounts can be reconciled sooner than waiting to receive paper statements, process them in the mail room, distribute them to account managers, and then have the manager reconcile each account, one by one.

Client Write-up System

Datafaction’s comprehensive, fully integrated hardware and software solution for the accounting profession is the CLIENT WRITE-UP SYSTEM. The system is organized the way people think, providing cost effective tools to support your day-to-day decisions, increase your staff’s productivity and control your costs. The Client Write-Up system contains the following individual yet integrated modules that assist you in managing every aspect of your business:

  • General Ledger
  • Accounts Payable
  • Payroll
  • Fixed Asset Accounting
  • Activities and Events Scheduling
  • Tax Scheduling
  • Budgets
  • Job Costing
  • Inventory Control
  • Production Accounting
  • Professional Time & Billing
  • Insurance Tracking
  • Word Processing
  • Financial Spread Sheets
  • Accounts Receivable
  • Business Graphics
  • Order Entry

Fixed Assets

The Fixed Assets depreciation system allows you to maintain as many depreciation schedules as needed for each asset. You can maintain schedules for financial reporting, Federal tax, Federal alternative minimum tax, state tax and more. As with all of Datafaction’s products, the Fixed Assets Depreciation system is completely integrated to the General Ledger. It interfaces with the General Ledger system, so that the depreciation expense and accumulated depreciation is automatically booked every month, quarter or year, at your option.

The Fixed Assets system may be configured with ease to operate in a multi-company, multi-user environment. You have the flexibility to treat each client differently in terms of number of depreciation manners used, frequency of calculation and integration with the General Ledger.

The Fixed Assets System will help you to:

  • Keep complete and accurate depreciation records.
  • Ensure that your fixed asset accounts, and related depreciation accounts in the general ledger agree exactly with your depreciation records
  • Keep full and complete separate depreciation records, when appropriate, for financial reporting purposes, Federal Tax reporting and State Tax reporting.
  • Stand-alone or integrated to the General Ledger, for maximum flexibility.
  • Periodic updates to comply with current Federal tax laws and regulations.
  • An unlimited number of assets, with an unlimited number of sub-totals, ensures that you can always tie into control totals, whether in the general ledger or on tax returns.
  • Different frequency of calculation with different manners allows you, for example, to calculate book depreciation monthly for up-to-date monthly financial statements, but calculate Federal and State tax depreciation only quarterly or annually, as needed.

General Ledger

The General Ledger is the nerve center of any accounting system. It is to organize and assimilate input from different areas, and give immediate effect to that input. This is the premise that underlies Datafaction’s General Ledger system. Cash Receipts, Cash Disbursements, Payroll, Accounts Payable, Accounts Receivable, General Journal input from all of these areas is immediately reflected in the General Ledger. And that input is available for on-line inquiry, journal listings or financial statements.

Our General Ledger system is designed for the multi-client, multi-company environment. You have complete flexibility to treat every client differently in terms of chart-of-accounts, financial statement format, basis of accounting, etc. And for similar clients, use of our “Prototype” concept allows complete set-up of new clients in less than 5 minutes.

Datafaction’s Account Manager system is modular, so you can start out with only those modules that you need now, and be assured that as your needs grow, so will your accounting system.

The General Ledger System will help you to:

  • Generate accurate and timely financial statements.
  • Save time and reduce clerical errors by inputting all data only once.
  • Operate more efficiently, by using one powerful, flexible and easy-to-use system that will accommodate all of your different clients.

Insurance Tracking

The INSURANCE POLICY TRACKING system is designed to reduce your insurance exposure by providing timely Information on policy renewals, coverages, premiums and payments. Policies are categorized by major classes such as life, auto, property, etc The Insurance Policy Tracking module provides an automatic Interface to the Accounts Payable system to record billing or payment activity. This ensures that newly purchased insurable items are noted in the Insurance files, even if the particulars of the policy are not yet available.

The Insurance Tracking System will help you to:

  • Identify pending expirations in sufficient time to renew or secure comparable coverage elsewhere
  • Review a client’s entire insurance portfolio
  • Determine your business volumes with each agent or underwriter

Payroll

The Payroll system provides you with the tools to produce payroll checks in a timely fashion, maintain proper accounting records and satisfy government reporting requirements. Because of the need for accuracy in a payroll system, the Datafaction Payroll module is designed to relieve you of the tedium of data calculation and still enable you to produce an accurate payroll on time.

The Payroll system is designed with flexibility in mind and may be configured with ease to operate in a multi-company, multi-user environment. You have complete flexibility to treat each payroll client differently by maintaining separate definitions, customizing the payroll codes, choosing the method of accounting and the integration to associated modules.

The Payroll System will help you to:

  • Produce employee checks in a accurate and timely fashion
  • Provide correct accounting information so you may accurately reflect labor costs in your General Ledger and/or Job Costing system
  • Reduce the expense of producing the various reports required by government agencies

Production Accounting

The DATAFACTION PRODUCTION ACCOUNTING SYSTEM is a comprehensive, fully integrated computer system for the Entertainment Industry. The system supports feature film, television, commercial and video production. Datafaction’s PRODUCTION ACCOUNTING system provides you with an accounting and database management system that delivers accurate, up-to-the- minute cost reports at all times. The flexibility of the Datafaction system provides outstanding functionality to manage your production today and in the future.

Professional Time & Billing

The Datafaction Professional Time and Billing system is a comprehensive program designed to monitor employee time and billing expenses, automate client billing and track the firm’s accounts receivable. The flexibility of this sophisticated system provides outstanding functionality to manage your business today and in the future.

Stand-alone or Integration to the General Ledger

Time and Billing can serve as a stand-alone module, providing you with all of the functions, processes and reports you might expect from a well-designed system. You can streamline your operation further by taking advantage of a very key option: integration of the Time and Billing with Datafaction’s General Ledger. Cash receipts entered into the Time and Billing program are immediately reflected in the General Ledger. An integrated system guarantees that your information will always be accurate and up-to-the-minute, while saving time by eliminating duplicate entries.

Multi-User

Datafaction systems are multi-user, which means that more than one person can be working simultaneously in the same program. In Time and Billing, each employee can enter his/her own timesheet, a simple procedure with the Datafaction system.

Reviews of Datafaction

An anonymous Datafaction user says...

One of the worst programs I’ve worked with. DOS interface that relies on a command prompt, with no help function or instruction manual. There are many functions the user simply cannot access, and you must call support and have them do it for you- which you are charged for. Very limited capabilities as far as compiling or printing reports. Using this program feels like going back in time to 1992.

The good: Honestly, nothing. Once you’ve worked with it a few years you can memorize how to get around in it (how to find functions or reports you’re looking for, the ridiculous number of steps you have to go through for something simple like a bank reconciliation- none of it is intuitive) and once you’ve memorized it it’s bearable, but not even close to good.

The bad: The interface is completely out-dated, even the simplest tasks have an overwhelming number of steps, many of the reports you look for aren’t even possible to print or export to excel, it’s compatibility with excel is laughable, nothing is intuitive, you will need to call support for certain tasks and will be charged for it- there’s no reason to use this software.

erica from MT CORP says...

very intimidating software. it is very difficult to exit.

The good: not much….will not recommend.

The bad: make it easier for the user to exit.