A purchasing, payables, and materials management software by Spendmap.
SpendMap offers a free solution called “The Free-Procurement Project”. It’s a completely usable purchase order system full of features and requires absolutely no investment. The free version of SpendMap lets you:
The free version of SpendMap is not a “lite” version, so you are not limited to a certain number of purchase orders, users, suppliers, items, or more. It even includes free technical support.
In order to see what was purchased in the past, we were spending a lot of time compiling manual reports using a spreadsheet. Now I have instant access to that information. We have eliminated unauthorized spending which translates to immediate, bottom-line cost savings for our company. I was able to negotiate a 9% reduction on all new purchased with a vendor. That saving alone paid for the system.
We were running the purchasing and budgeting process on spreadsheets which could not be easily tracked. SpendMap helped eliminate these manual processes and gain better control and visibility.
When a requisition is created in the SpendMap system, the store manager just has to approve or deny the request online. We get summations of what each store has requested and what is being purchased. Purchasing managers can visually see what has been approved and what hasn’t for what reason. It’s all much more streamlined.
Our old system was written in-house years back and was starting to fall apart. We didn’t want to invest the resources to fix it. It could print a PO and keep some history but it required a lot of manual effort and duplicate data entry for each order. It also did not track inventory or have any budget controls. We went over budget constantly because managers were approving orders as they couldn’t see the status of their budgets real-time.
We saw an immediate reduction in paperwork and manual effort for each order with SpendMap. We went from 5 to 50 users a few months after implementing the free version and getting approval to upgrade to the web-based version. Now everyone can log into SpendMap in their web browsers and don’t need to install anything on their desktop.