The Best Project Portfolio Management Software

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Changepoint Project Portfolio Management Screenshot

Changepoint Project Portfolio Management

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This integrated approach incorporates the disciplines of Portfolio Planning, Project Portfolio Management (PPM), Application Portfolio Management (APM) and the management of resources involved in all aspects of the portfolio lifecycle. Ultimately, Changepoint’s PPM software is designed to function by seamlessly integrating the critical processes and data needed for effective IT management. Changepoint focuses on the unique characteristics of these critical areas with specific functionality,
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Starting Price
$50/user/month
Client OS
Web
Deployment
Cloud Hosted
Monday.com Screenshot

Monday.com

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Monday.com lets you plan, organize, and track in one visual space. Monday.com lets you create a custom workflow so any team in your company can work on what they need the way that is easiest for them. With Monday.com, you can create dashboards to gain insights into your company and track progress of work in process. Views available include: Calendar View; Chart View; Files View; Kanban View; Map View; and Timeline View. Templates; Customizations; Team sharing; Team collaboration; and Project
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Starting Price
$8/user/month
Client OS
Web
Deployment
Cloud Hosted
Celoxis Screenshot

Celoxis

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Celoxis is a web-based project portfolio management software solution, available on-premise or via the cloud, that helps enterprises streamline management of project portfolios, timesheets, expenses, and business processes specific to their organization. Celoxis offers midsize to large businesses across industries, a comprehensive ppm tool to plan and manage complex, diverse project portfolios. Celoxis is consistently ranked as one of the top used enterprise project management software tools in
Client OS
Windows
Deployment
Cloud or On-Premises
Asana Screenshot

Asana

Asana is a work management platform that makes your team’s work, projects, and tasks easily to handle online. The project management software is used by individuals and teams to make sure projects and tasks are completed on time. One shared space can hold goals, plans, tasks, files, and more that multiple employees can collaborate on. @youtube Task Management; List View, Board View, and Calendar View; Assign People and Due Dates; Reporting; and Integrations with Over 100 Tools including Slack,
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Starting Price
$10.99/user/month
Client OS
Web
Deployment
Cloud Hosted
Clarizen Screenshot

Clarizen

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Clarizen’s pure SaaS-based project execution platform goes beyond project management, giving your whole team a centralized environment to manage projects, tasks, resources, budgets — as well as associate emails, chat and documents—with in an intuitive, easy to use UI. Project managers and organizations get real-time visibility and clarity, enabling them to make decisions based on data, not guesswork. Users of the system gain a flexible, task management tool to help them understand priorities and
Starting Price
$45/user/month
Deployment
Cloud Hosted
Workfront Screenshot

Workfront

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Workfront is an online work management software solution that includes project management, work automation, and collaboration tools. Your project teams will improve overall speed and quality of projects, maximize their efficiency, and increase visibility throughout the project lifecycle. Demand Management; Resource Management; Project Automation; Gantt Charts; Task Lists; Collaboration Tools; Operational and Financial Reporting; Streamlined Approvals; Online Proofing; and Stakeholder Insights.
Client OS
Web
Deployment
Cloud Hosted
Mavenlink Screenshot

Mavenlink

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Mavenlink delivers cloud-based software and services that transform how businesses do work with distributed teams, contractors, and clients. Mavenlink enables organizations of any size to successfully manage and scale their people, projects, and profits. Consulting firms, creative agencies, and professional services teams across the globe are running their businesses more efficiently and more elegantly with Mavenlink. Project management; Project accounting; Resource management; Business
Starting Price
$19/user/month
Deployment
Cloud Hosted
Jira Screenshot

Jira

Jira is a project management tool designed to keep teams organized and increase productivity. Scrum and Kanban boards help visualize the progress of tasks to keep everyone on track. Custom Workflows; Agile Reporting; Scrum and Kanban Boards; Roadmaps; Integration with Developer Tools; Custom Filters with JQL; and Mobile Apps. A 7-day free trial is available for teams of any size. Self-hosted options are available for larger teams.
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Starting Price
$7/user/month
Client OS
Web
Deployment
Cloud Hosted
Wrike Screenshot

Wrike

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Wrike is an online project management solution. This software offers a number of features to help with project planning, reporting project status in real-time, collaboration, and workflow management. Wrike’s extensive features maximize performance, accelerate growth, and improve customer experience. Wrike offers a free plan for 5 users with limited functionality. This plan is best for small teams with simple task lists. Plans for small to large businesses are also available and can scale as you
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Starting Price
$9.80/user/month
Client OS
Web
Deployment
Cloud Hosted
Sciforma Screenshot

Sciforma

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(1)
Sciforma is a project portfolio management tool for portfolio managers, team members, project managers, and project management offices (PMOs), and enterprise-level decision makers. This PPM tool helps you make better business decisions, get products to the market faster, improves productivity, and more. Portfolio Analysis; Portfolio Simulation; Budget Management; and Idea Management. Time Tracking; Issue Management; Calendar Management; and Change Management.
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Starting Price
$17/user/month
Client OS
Windows, Web
Deployment
Cloud or On-Premises
Planview Enterprise One Screenshot

Planview Enterprise One

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Planview Enterprise One is a portfolio and resource management solution. Planview integrates with project management systems like Microsoft Project and Jira to improve project data accuracy and give you better visibility into your business decisions. Strategic Planning; Program Management; Investment Prioritization; Financial Planning; and Roadmapping. Demand Management; Ideation Management; and Process Automation. Capacity Planning; Scenario Modeling; Business Capability Planning; Impact
Client OS
Web
Deployment
Cloud Hosted
KeyedIn Projects Screenshot

KeyedIn Projects

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KeyedIn Projects combines powerful project management software with program and portfolio management capabilities to deliver a comprehensive solution that drives project success. It: offers intuitive and flexible tools for project planning, helping you identify resource requirements, devise schedules and build accurate estimates using built-in, customizable templates ; provides a centralized project workspace for each project, enabling your project teams to collaborate more effectively ;
Client OS
Web
Deployment
Cloud Hosted
Projectric Screenshot

Projectric

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Projectric is a cloud-based solution that helps organizations manage their projects. By providing a complete project portfolio management solution you can track, score, and manage projects across multiple portfolios. In addition, you can manage resource utilization, create and manage issues, and deliver reports. Projectric is best used by organizations using Excel who are looking to better manage and track their project portfolios. Projectric includes: Project Intake; Scoring; Prioritization;
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Starting Price
$2,500 (perpetual license)
Client OS
Web
Deployment
Cloud Hosted
Project Insight Screenshot

Project Insight

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(1)
Project Insight is award-winning work & project management software that centralizes all of your work, tasks, and projects into one easy to use online platform. We offer a completely FREE expandable version or a full-featured enterprise edition. MAKE YOUR LIFE EASIER Project Insight’s out of the box integrations, REST API, and automation capabilities allow you to manage ALL of your projects, portfolios, and work systems in one place! Project Insight aggregates work from your CRM, Finance,
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Client OS
iOS, Android, Web
Deployment
Cloud or On-Premises
Unanet Project Software Screenshot

Unanet Project Software

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Unanet provides one software for people, projects and financials; integrating project tracking and management with timesheets and expense reports, project accounting, receivables, payables, general ledger and cost pool calculations (allocations) in a single database. This eliminates unproductive effort reconciling information between disparate systems, and provides real-time visibility into project labor and expense, direct and indirect costs, profitability, invoicing, revenue recognition and
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Client OS
Web
Deployment
Cloud Hosted
Changepoint Services Automation Screenshot

Changepoint Services Automation

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Whether you are searching for Professional Services Automation (PSA), Services Resource Planning (SRP) or PPM for Services, the solution is still the same. Improving customer acquisition, service delivery, financial health and customer management are the cornerstone to robust PSA solutions. PSA software allows services organizations to: increase revenue; drive strong margins; ensure high levels of customer satisfaction; increase market share; and participate as a strategic member of the
Oracle Primavera P6 Screenshot

Oracle Primavera P6

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Oracle’s Primavera is focused exclusively on helping project-intensive businesses manage their entire project portfolio lifecycle, including projects of all sizes. It is estimated that projects totaling more than $6 trillion in value have been managed with Primavera products. Companies turn to Primavera project portfolio management solutions to help them make better portfolio management decisions, evaluate the risks and rewards associated with projects, and determine whether there are sufficient
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Starting Price
$2,750/user (perpetual license)
Client OS
Windows
Deployment
On-Premises
Proliance Screenshot
Proliance was designed specifically for infrastructure-intensive organizations allowing them to optimize the plan-build-operate project lifecycle for complex capital projects, construction, real-estate, and extensive facility portfolios. This product is designed for companies that manage or operate large buildings, real estate developments and engineering organizations, with more than $250M or more annually in new project construction or renovations. Proliance is an Infrastructure Lifecycle
Client OS
Windows
Deployment
Cloud or On-Premises
LeanEra Project Screenshot

LeanEra Project

Profit Solutions International provides agile solutions for manufacturing industries. These systems align with your existing processes to help you maintain business objectives and meet your business goals. LeanEra gives project managers a streamlined approach to tracking project details. You can have your financial controls, procurement and project execution managed electronically for access to the information you need — when you need it. LeanEra Project is an integrated solution for
ArchAdministrator Screenshot

ArchAdministrator

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Designed by architects and specifically for Architectural and Engineering (A/E) firms, ArchAdministrator has harnessed the power of the multi-layered relational database to simplify the task of recording, organizing, and analyzing the wide variety of data and documents generated by your professional practice. ::: alert ArchAdministrator is no longer being offered to new clients. Existing clients can obtain Software/Support Sunsetting Info ::: More than just accounting software, ArchAdministrator
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Starting Price
$19/user/month
Client OS
Windows
Deployment
On-Premises

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Buyer’s Guide

Ever get the feeling that your organization hasn’t always green-lighted the projects most likely to deliver a solid return? Ever run into issues keeping the right resources allocated to the most important projects? If so, it might be time to dig deeper into what project portfolio management programs can offer your business.

What is Project Portfolio Management Software?

Project portfolio management (PPM) software is a decision making tool that helps CEOs, CFOs, CIOs, and other executives determine the right project priorities. Namely, what are the right initiatives to pursue and when should they be pursued. In order to come up with the right project priorities, you need to be able to weigh all the different factors that go into a project-by-project cost/benefits analysis.

Whereas project leaders and project team members require tools like single-project task management and scheduling, executives need a way to distill the big picture into actionable project portfolio leadership.

The ability to catalog projects and score them in terms of normalized costs and benefits, presents an opportunity to utilize data to more effectively manage the project portfolio. Project portfolio management solutions are designed to gather data and model estimates in order to come up with reliable predictions on which projects will generate the greatest returns.

Managing for Success Across the Entire Portfolio

Prioritization of projects isn’t the only responsibility of project portfolio management software though. After all, selecting the right projects is only half the battle. Projects must be well-managed in order to achieve the desired results. PPM solutions are designed to help handle risk analysis, change requests, budgeting, and resource allocations across the enterprise, in order to accomplish the end of goal of successfully executing your most important strategic initiatives.

Executives and key decision-makers are utilizing PPM software to enhance portfolio management across a variety of project types, including:

  • IT
  • Marketing
  • Product Development
  • Business Development

Understanding Core PPM Capabilities

The central functional capabilities of project portfolio management systems include:

Feature Description
Resource Management PPM software manages access to finite resources–such as equipment and labor–across a multitude of different projects. Tools like Gantt charts and project calendars help visualize labor and resource utilization.
Reporting Tools Strong reporting capabilities are required to distill large data sets into project performance and prioritization metrics. Graphical presentations of data simplify the complexity of managing numerous projects in various life-cycle stages.
Risk Management PPM software utilizes risk analysis tools to identify potential risks to successful project completion. Weighing the likelihood of risks and potential financial impact is an important part of determining estimated ROI.
Change Management Plan for project prioritization and completion changes and manage issues as they arise.
Budgeting Integration with financial systems and budgeting software can help identify capital availability and likely project costs, which can be utilized in the cost benefits analysis to determine project prioritization.
Cost/Benefit Analysis Integration with financial systems and budgeting software can help identify capital availability and likely project costs, which can be utilized in the cost benefits analysis to determine project prioritization.
Request Management and Ideation Often PPM systems will incorporate submission tools to collect project ideas from across the enterprise.

Benefits of Project Portfolio Management Software

Benefits of PPM include:

Optimizing Resource Utilization and Capacity Planning

Resource management capabilities in PPM software gives businesses insight into who is working on each project, the materials being used, and the project timeline. Project managers are able to assign employees to specific projects based on availability and qualifications or certifications.

Resource capacity planning is also an important part of project portfolio management. Capacity planning in PPM software helps businesses determine if they have the right resources and skills at a team level to complete a project. When it is determined you have the available resources, the resources can be allocated to the project.

Project Scheduler module in Sciforma
The Planner functionality in the Project Scheduler module in Sciforma provides a Gantt chart view of project duration and resource utilization

Minimizing Risk

Risk management tools in PPM software helps businesses minimize risk by identifying potential problems that will hinder the completion of a project. The software will identify the type of risk (i.e., a quality control issue, security problem, etc.) and where the risk is coming from (i.e., an employee, vendor, or customer). Risks are assessed to determine the likelihood of the error occurring and how much it will impact the project. The risks are then prioritized and assigned to staff members that can take action to mitigate the risks.

Risk Register in Celoxis
The Risk Register in Celoxis provides the types of risk, the impact, probability of risk, and a risk score.

Monitoring Project Performance

PPM software has a variety of tools for monitoring project performance to ensure profitability and efficiency across the entire portfolio. Most PPM systems provide time tracking functionality, allowing you to monitor how much time was spent working on projects across the portfolio. This allows businesses to see where time is being spent, and where changes can be made to improve overall efficiency.

Reporting tools are important for monitoring overall performance. Graphs and charts provide you with clear visuals of estimated vs. actual costs, budgets, time tracking data, employee workloads, and more.

The Portfolio Health Dashboard in Clarizen
The Portfolio Health Dashboard in Clarizen provides overviews of project data including actual cost reports, budget reports, project manager workloads, project utilization, and more.

Taking the Next Steps

If you are at the point where you are looking to find good project portfolio management options to evaluate, we can help. We offer a free software search service designed to help save you time finding the right program for your organization. Get started today!