BuildSoft Pro

BuildSoft is designed to assist small to mid-size custom builders (less than 75 starts a year) gain better business control from the estimating stage through closing. It is a schedule-driven product that integrates with a complete accounting system. With BuildSoft, the user can manage a schedule and control the job costs. This ensures the builder keeps on track as the schedule changes and doesn’t exceed budget.

BuildSoft is an intuitive Windows-based software system that puts the entire operation just a mouse click away.

• Historically estimate old job costs to determine a preliminary budget.
• Manage scheduling changes.
• Coordinate and update purchase orders and work orders through a job calendar.
• Use take-off estimating to determine material quantities for a job.
• Handle all of the project management and accounting functions within one program

BuildSoft Pro Key Features

Accounts Payable

• Flags over budget items during invoice entry automatically.
• Alerts the user of subcontractor’s insurance expirations upon invoice entry and allows for automatic calculation and deduction of insurance premiums. BuildSoft also provides insurance audit reports.
• Generates an aged payables report that can be grouped by job or payee.
• Calculates and prints 1099’s.

Budgeting

• Offers and keeps track of two different budgets, the preliminary (estimate budget) and committed (start budget).
• Averages job costs from previous jobs to historically estimate and calculate a preliminary budget.
• Prepares a budget report allowing the user to show the budget broken out by unit cost.
• Compares either the preliminary or committed budget against the job cost allowing the user to analyze jobs more effectively.

Draw/ Billing Schedule and Accounts Receivable

• Creates customer invoices for time and materials jobs.
• Prepares draw request reports for banks, as well as AIA documents.
• Generates recurring invoices for customers.
• Provides aging reports that can be sorted by customer or by job, as well as a customer invoice history report.

General Ledger

• Makes automatic entries to the general ledger when jobs are closed to move funds from Work in Progress to Cost of Goods Sold.
• Generates an Accounting Integrity Report that reviews all accounting data to verify that the system is in balance (i.e., accounts payable invoices are in balance with the general ledger).
• Uses the NAHB Chart of Accounts and allows for other chart of accounts systems to be used.
• Provides full general ledger reporting from trial balance and transaction journals to fully customizable balance sheets and income statements.

Job Cost

• Prepares a report comparing the preliminary or committed budget to the job cost.
• Generates a report that allows the user to view job costs based on the check register.
• Provides a report to compare job costs from multiple jobs to a budget job.
• Includes a detailed job cost report that shows the user detailed transaction information for each account number.

Payroll

• Produces payroll checks and calculates workers’ compensation.
• Calculates quarterly report worksheets for 941, FUTA, and SUTA.
• Includes hourly payroll reports that can be sorted by employee, job, or account.
• Computes and prints W2’s.

Purchase Orders / Work Orders

• Produces purchase orders for vendor materials and work orders for subcontractor labor or turn-key bids.
• Ties purchase orders and work orders to the schedule and updates the job calendar to notify the user when to send, call, and follow up with vendors and subcontractors.
• Flags upon invoice entry if purchase orders and work orders do not agree with the invoice amount.
• Generates change orders and variance orders for purchase orders and work orders.

Scheduling

• Provides true Critical Path Method (CPM) scheduling. Also offers a secondary schedule method, the Bar Chart (also known as the Gantt chart).
• Updates task items on the job calendar as the schedule changes.
• Allows the user to work directly from the calendar to manage the schedule and update purchase order and work order information.
• Processes reports for the schedule and calendar which can be run for a specific user or globally.

Take-Off Estimating

• Calculates quantity of materials and labor needed for a job, which is then used to generate a purchase order or work order.
• Links material and labor prices to vendors and subcontractors allowing the user to select materials based on price or by specific vendor.
• Allows for use of assemblies in take-off.
• Provides several different reports, such as material quantity reports and price comparison reports.