Digital Purchase Order
3 Reviews 5/5 ★ ★ ★ ★ ★Cloud-based purchasing software that connects purchase orders, approvals, budgets, invoices, and expenses in one system.
Product Overview
Digital Purchase Order (DPO) is cloud-based purchasing and spend management software for small to midsize organizations. Approval chains are built around departments, roles, and spending limits, and approvers see the budget impact before spend is committed. Purchase orders are tracked from approval through receiving, and higher-tier plans add invoice processing, 3-way matching, and expense management.Pros
- Budget checks before PO approval
- Approval chains by department and limit
- PO tracking through receiving
- Native iOS and Android apps
Cons
- Annual billing only
- User and PO caps on lower tiers
- Full AP requires a higher-tier plan
- No inventory or general ledger
Target Market
Hotels and hospitality groups, plus small to midsize organizations with multiple departments, locations, or approvers. It fits procurement teams, finance and AP staff, and budget owners who need to approve and track spend before it happens.Not Recommended For
Businesses that need a full ERP, accounting, or inventory management system rather than a dedicated purchasing tool. It’s also a poor fit for very small teams or freelancers with low purchasing volume and no formal approval process.Video Overview
Key Features
Invoice processing and expense features require the AP & Expenses or Enterprise plan.
Purchase Orders
- Create POs with custom fields and forms
- Attach quotes, clone past orders, and save drafts
- Set approval limits by value or department
- Approve by email or mobile app
- Delegate approvals when out of office
- Track every decision in an audit trail
Receiving
- Log partial or full deliveries
- Confirm service completion
- Link delivery documents to POs
- Track receiving status in real time
Invoice Processing
- Upload invoices as PDF, JPG, or PNG
- Extract invoice data automatically
- Run automated 3-way matching (order, delivery, invoice)
- Flag duplicate invoices and route variances for review
- Set multi-level payment approvals
Expenses
- Capture receipts on web or mobile
- Handle petty cash and credit card expenses
- Categorize by department or project
- Route expenses through approval chains
Budget Management
- Create budgets with spending limits and overspend rules
- Assign them by department or project
- Track status and get real-time alerts
Reporting and Integrations
- Filter spend by budget, supplier, or user
- Track open vs. closed orders
- Export to PDF, Excel, or CSV
- Integrate with DATEV, SESAM, PSL+, and Microsoft Dynamics 365
Pricing
Digital Purchase Order offers tiered annual subscriptions. Fixed-price plans are priced by user seats and PO volume, and features expand at each tier.
- Basic Edition starts at $30/month (3 users, 50 POs)
- Standard Edition starts at $60/month (6 users, 150 POs). Adds committed vs. actual spend tracking and custom reporting.
- Executive Edition starts at $100/month (10 users, 300 POs). Adds expense tracking within budgets and a dedicated customer success manager.
- AP & Expenses requires a custom quote. It covers invoice capture, 3-way matching, and expense submission, with unlimited users.
- Enterprise requires a custom quote. It includes everything in Executive plus AP & Expenses, with unlimited users and POs.
Fixed-price plans are billed annually. A 30-day free trial is available.
Product Overview
Developer Overview
User Reviews of Digital Purchase Order
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Digital Purchase Order Review
Digital Purchase Order gives us a clear and structured way to manage our purchasing processes. Purchase orders, approvals and budgets are easy to track, which gives us better visibility over our spending and reduces the amount of manual coordination required. The approval workflows are straightforward to use, and having the relevant purchasing information available in one place makes everyday processes much more efficient. Overall, DPO is a practical solution that helps us maintain control and transparency throughout the purchasing process.
Digital Purchase Order Review
DPOlets me approve on the go and not come back to the office to a pile of POs.
Digital Purchase Order Review
I would definitely not go back to using paper POs. Rather than wait for approval – POs can be authorized remotely by computer or mobile phone.
