RTMS: Oilfield Rental Tool Management Software
2 Reviews 4.5/5 ★ ★ ★ ★ ★A software system designed by Corporate Services for businesses in the oil and gas equipment and tool rental industry.
Product Overview
RTMS is a software platform built to manage oilfield tool and equipment rental operations. Oilfield rental companies use it for asset tracking, maintenance scheduling, rental management, and customer billing. The software is designed for businesses with large fleets, equipment, and tool rentals that need a single system to connect field, yard, and back-office operations.
RTMS uses a modular architecture that can be configured to meet each business’s specific workflows. It features tools for job and delivery ticketing, customer and contract management, inventory and warehouse control, and repair and service management. Additionally, built-in tools for AP and AR, fixed assets, and procurement keep financial data accurate and reduce manual entry.
Pros
- Supports a wide range of oilfield-specific tools and equipment
- Connects yard, field, and back-office operations
- Strong rental billing and asset management
- Responsive phone support and training
Cons
- No public pricing available
- Learning curve for new users
- Deep customizations require a developer
Target Market
Oilfield rental companies that manage tools and equipment across multiple yards and job sites. Strong for downhole tools, fishing, drill pipe, and rig equipment rentals.Not Recommended For
Rental companies outside of the oil and gas industry.Video Overview
RTMS Features
RTMS lets oilfield rental companies rent, sell, and service tools and equipment through a single software package. Its modules cover the full rental cycle, from tickets and billing to repairs and back-office accounting. EDI support lets rental companies exchange data electronically with customers and partners.
Rental Ticketing
RTMS tracks tool and equipment rentals and services through job, delivery, field, and return tickets. Rental tickets provide office staff with a record of which equipment and services are rented out, where they went, and when they will be returned.
- Logs job activity from dispatch through completion
- Field crew and office staff see ticket updates as jobs progress
- Replaces whiteboards and paper tickets with digital records
Rental Billing
RTMS manages rental billing and contracts for tools, equipment, and services. It covers rental rates and terms, late fees, and invoicing for maintenance and repairs. Users can also charge for labor and services alongside oilfield equipment rentals.
- Store customer-specific contracts and rate terms
- Equipment and service billing on one invoice
- Charge fees for late returns and repairs
Asset Tracking
RTMS gives rental companies visibility into their equipment and tools across every yard and job site. Each asset carries its own record with rental and repair history attached. Users can see whether an asset is available, out for rent, or in the shop.
- Serialized asset records for individual equipment and tools
- View equipment availability across multiple locations and job sites
- Utilization tracking shows which assets are used the most
Repair and Maintenance
RTMS tracks repair work, inspections, and maintenance schedules for every piece of equipment. When a tool comes back from a job, its condition and service history are logged to its record before it goes out again. Certificates and inspection documents can also be stored with the asset.
- Schedule maintenance and inspections based on equipment utilization
- Log repair history and equipment condition after every rental
- Store inspection certification and other documents with each asset record
Accounting and Fixed Assets
RTMS includes accounts payable, accounts receivable, and fixed asset management modules for managing vendor bills and customer payments. Fixed asset management tracks equipment lifecycles, utilization, and depreciation. RTMS integrates with accounting systems like QuickBooks, Microsoft Dynamics, and NetSuite.
- Built-in accounts payable and receivables reduce manual entry
- Equipment lifecycle, utilization, and depreciation tracking
- Integrates with most major accounting platforms
Reporting
RTMS provides office staff and owners with a reporting dashboard to pull standard reports on rental, equipment, and financial data. The system includes a number of prebuilt reports, as well as custom reporting and SQL-based data querying.
- Standard prebuilt reports for daily operations
- Custom report building for advanced reporting with SQL
- Query tool for quick lookups across rental and equipment records
Examples of Equipment Tracked:
Downhole and tubulars
- Drill pipe
- Heavy-weight pipe
- Tubing
- Crossover subs
- Fishing tools
Pressure control and handling
- BOPs
- Accumulators
- Handling tools
Rig and surface equipment
- Land drilling rigs
- Workover rigs
- Mud pumps
- Hydraulic pumps
- Generators
- Vacuum tanks
- Offshore baskets
- Wireline units
RTMS Pricing
Corporate Services does not publish pricing for RTMS. Oilfield rental companies need to request a custom quote from the vendor. Pricing typically depends on the complexity of your oilfield rental operations, the number of users and equipment yards, and which modules or customizations you need.
Support and Training
RTMS is supported by Corporate Services’ in-house team, which provides phone, email, chat, and help desk support, as well as on-site and remote assistance. Users have access to a knowledge base and a client portal for documentation and requests.
For onboarding, Corporate Services provides in-person and live online training, webinars, and video resources, as well as a two-day core training course. The vendor also offers consulting, custom reporting, and software enhancements for companies that need RTMS adjusted to their workflows.
Product Overview
Developer Overview
User Reviews of RTMS: Oilfield Rental Tool Management Software
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RTMS: Oilfield Rental Tool Management Software Review
It’s suited our needs rather well.
Pros
Geared towards what we do for oilfield rental equipment. It's a perfect fit.
Cons
Nothing to say off hand.
RTMS has streamlined our operations in a great way
Our experiences working with Corporate Services has been fabulous. Their support staff are always there to help us. They work with us to find solutions to our problems and not just temporary fixes.
RTMS has saved us time and money. My favorite thing is the use of their query tool. Any information I want, I can type of a query. They are easy to reach on the phone too so I can learn how to use the query tool better. It’s been easy to teach our staff.
RTMS has streamlined our operations in a great way. Everything is a click away. We have a pick list we can choose options from. We don’t have to type in a lot of information as it’s already in there. It reduces errors so it saves us time.
RTMS software has changed the way that we do business by making us more efficient. We have certificates of performance for each piece of equipment so our customers require that when they rent our equipment. Instead of having it in a paper file we put on our server, it’s saved in the RTMS software so we can pull it up with whatever delivery ticket we’re on at home or at the office. Our customers love it.
It did seem a bit cumbersome to use at first, but once you understand the software and begin using it, it’s a lifesaver.
