9.8
Editor’s Rating:
Best Overall
Booqable: Order Management
Booqable
  • Affordable pricing with 20% discount for annual billing
  • Responsive customer support
  • Intuitive and user-friendly
9.0
Editor’s Rating:
Great for Small Businesses
Point of Rental: Point of Rental Workbench
Point of Rental
  • Scalable for growing companies
  • Robust training
  • Clean and navigable interface
9.2
Editor’s Rating:
Best Integrations
EZRentOut: View Reports in EZRentOut
EZRentOut
  • Integrate with QuickBooks and Xero
  • Offers API connections
  • Highly customizable

Many rental businesses looking to simplify online rentals, manage on-premise rental sales activity, or switch to electronic invoicing can benefit from an all-in-one equipment rental software. Here are some of our top picks for best equipment rental solutions:

1 Booqable - Best Overall

Booqable is a modern, easy-to-use rental software helps you easily manage orders and inventory, track equipment availability, create quotes and contracts, send out invoices, and accept online bookings using a single rental system. Capture real-time data on your products and their rental status, and assign unique identifiers for accurate tracking.

Best Overall:
Booqable

Booqable: Order Management
Booqable: Calendar
Booqable: Invoicing
Booqable: Online Store
Booqable: Payments
What We Like
Affordable pricing with 20% discount for annual billing
Responsive customer support
Intuitive and user-friendly
What We Don’t Like
Upgrade features can be overwhelming for smaller businesses
Overview
Price Range: $$
Starting Price: $35/month
Client OS: Web
Deployment: Cloud Hosted

2 Point of Rental - Great for Small Businesses

Point of Rental is an inventory management software for small to enterprise-level businesses. Access real-time data through the mobile app, streamline your delivery, pickup, and payment processing, and scan your assets via barcodes. Record digital signatures, optimize dispatching, and develop your own online store for quick and easy reservations.

Great for Small Businesses:
Point of Rental

Point of Rental: Point of Rental Workbench
Point of Rental: Edit Inventory in Point of Rental
Point of Rental: New Rental in Point of Rental
What We Like
Scalable for growing companies
Robust training
Clean and navigable interface
What We Don’t Like
Pricing details not provided by the developer
UI can be unintuitive
Overview
Price Range: $$
Client OS: iOS, Android, Web
Deployment: Cloud Hosted

3 EZRentOut - Best Integrations

EZRentOut is a cloud-based rental software designed to increase your efficiency with advanced features in order management, asset tracking, barcode and QR code scanning capabilities, product bundling, and more. Utilize the mobile app for iOS and Android to create and monitor orders, and auto-generate invoices for recurring customer payments.

Best Integrations:
EZRentOut

EZRentOut: View Reports in EZRentOut
EZRentOut: Order Details in EZRentOut
EZRentOut: Dashboard Showing Asset Stats
What We Like
Integrate with QuickBooks and Xero
Offers API connections
Highly customizable
Overview
Price Range: $$
Starting Price: $89/month
Client OS: iOS, Android, Web
Deployment: Cloud Hosted

What is Equipment Rental Software?

Equipment rental software is used for managing inventory, reservations, and maintenance of rentable assets. Some rental businesses seek all-in-one software to simplify online rentals, others simply want to manage sales activity or electronic invoicing. Yet the needs of a party rental store will be very different from a construction equipment rental service. Fortunately, this software offers functionality for all types of rental operations and also assists with generating quotes and proposals and handling payment processing.

Equipment rental software is a complete management solution for both the customer experience side and your business’s operational side:

  • From the customer experience side, you’ll want software that makes it easy for customers to see in-store inventory and reserve the equipment they need online. The customer should be able to schedule a date to pick up and drop off the rental.
  • From the operational side, you need to be able to keep records of all the rentable equipment you own in real-time. You can assign SKUs and catalog the equipment in your system to keep track of what you have available and what is being used. You’ll also be able to schedule pickups and preventative maintenance.

Equipment Rental Software Features

Feature Functionality
Asset Tracking Track the location of your rentable assets and who is using the asset.
Maintenance Management Track maintenance history, upcoming preventative maintenance schedules, and predictive maintenance.
Lease Management Store and access signed leases and review lease terms of rented equipment in a timely manner.
GPS Tracking and Asset Tagging Use GPS tracking to see the current, real-world location of the asset. Tag assets with a barcode, QR code, or RFID to find information on the cost of the asset, who is renting it, and when it should be returned.
Order Management Track the entire order process from receipt of payment to return of the equipment. Send late fees if the asset isn’t returned on time.
Invoicing Create billing documents that detail the customer’s payment obligations.
Accounting Measure revenue and expenses with modules including accounts payable, accounts receivable, and a general ledger.
Fixed Asset Management Track the cost, valuation, depreciation, and gain or loss on the assets you rent out.
Customer Relationship Management (CRM) Keep detailed records on new and returning customers to enhance the customer experience with better service.

Equipment Rental Software Benefits

Equipment rental software can optimize your operations in several ways:

Easy Invoice Management

Optimize your payment processes by using software to automate your invoice workflow. Send out timely invoices to customers, receive reminders on payment status, and update customer information all in one place. You can even expand your POS offerings so your customers can pay online or by credit card.

Better Scheduling to Reduce Downtime

Equipment rental software will provide you with maintenance history data, as well as send notifications for predictive and preventative maintenance. When you stay on top of repairs and maintenance, the assets you rent out will have a longer lifespan, allowing you to continue renting them out longer.

More Organized Rental Schedules

Knowing whether or not your rentable assets are in use is critical for increasing ROI and reducing downtime. Like any inventory management software, an equipment rental solution makes it easy to see which assets are in use and which aren’t, so you can push the assets you have on hand, keeping them rented out more frequently.

AcuRental Cloud ERP Software
Gain a clear overview of all your rental orders with AcuRental Cloud ERP.

Common Equipment Rental Categories:

Rental management software is used by many sectors including, but not limited to:

Industry/Business Type Top Features:
Construction Equipment and Tools The point of rental in this industry is sometimes to test out equipment before buying, so warranty tracking is a must.
Commercial and Industrial Machinery Preventative and predictive maintenance scheduling and notifications to reduce downtime.
Oilfield Tools Asset tracking to manage the location and utilization of your equipment. Maintenance and repair scheduling to ensure your oilfield tools are working properly.
Automotive Lease management to store and access signed lease terms and agreements. GPS tracking to track the location of your vehicles and avoid theft.
IT and Assistive Technology Online rental scheduling to keep track of checked out equipment and avoid double-booking the same piece of equipment.
AV Asset tracking with the ability to easily store and access technical information on your equipment’s specs.
Party and Event Tracking modules keep tabs on the props, decorations, and other rental inventory you have on-hand and in-use.
Sports and Recreational Gear Maintenance management to track repairs needed and recording if there is damage after the equipment is returned.
Rentrax Equipment Rental
Rentrax software specializes in helping sport equipment rental businesses.

What Does Your Business Need?

  • Small businesses and rental only businesses (no sales): A small business or rental only business will get by with basic features like inventory management, accounting to track accounts payable and accounts receivable, and document management. You’ll want to be able to stay organized and easily view rental schedules, so you know which assets will be available at future dates to schedule more customers in the future.
  • Businesses with both equipment rentals and sales: If your business provides both rental and sales, you’ll want everything that equipment rental software features as well as some additional modules or system that tracks point of sale. Your inventory management system needs to be able to distinguish between items for sale or rent, as well.
  • Large equipment rental businesses: Businesses that rent out heavy machinery and large equipment especially need equipment rental software that provides user-friendly preventative and predictive maintenance scheduling and notifications. And you’ll need large-scale customer management modules to handle the high volume of clients.

Equipment Rental Software for QuickBooks

For many small businesses, QuickBooks is great for handling basic accounting. Some equipment rental software integrates easily with QuickBooks. The QuickBooks Apps store also lets you link various software solutions to your QuickBooks Online account. QuickBooks Apps lists some equipment rental software solutions including:

  • EZRent Out - A cloud-based equipment rental and event/party rental software.
  • Viberent Rental Management System - Rental equipment software for small to medium-sized businesses that helps track and manage party rentals to large machinery rentals.
  • integraRental - Features asset tracking, dispatch, payment processing, and preventative maintenance tracking. Integrates with QuickBooks Online, QuickBooks Desktop, and integraERP.

If you’re planning on keeping an existing accounting system like QuickBooks, be sure to check that your new equipment rental solution will integrate.

Pricing

Subscription rates for equipment rental software ranges between $25 per month all the way up to $1,800 per month. There are also perpetual license pricing plans which can be $895 to $4,999 per user. How much your plan costs will depend on how many total users you have, whether you want a cloud-based or on-premise deployment, and any requested add-ons for extra functionality.

Another cost factor to consider is whether you want a mobile app for managing rentals on the go. This can increase the total price of software yet offer valuable flexibility in the long run. A fully customizable app can run on both iOS and Android devices.

Common Equipment Rental Industry Pain Points

  • Keeping important information secure. Your rental equipment software will be storing sensitive information including the location of your expensive assets, as well as customer contact and billing details. The solution you choose needs to have security features to protect all of your private information.
  • Adapting to changing trends in your industry. Many rental operations need to modify or expand the selection of rental equipment they offer to keep up with the evolving trends in their industry. The equipment rental software you choose needs to be able to not only manage what you have now but be flexible to grow as your business grows.
  • Keeping organized billing, invoicing, and contracts. Without equipment rental software, keeping track of recurring invoices, late fees, and signed contracts is extremely difficult. Forgetting to invoice a customer or incur a late fee when necessary will cost you. Equipment rental software will automate invoice payment reminders, send alerts for contract renewals, and assist with invoicing.
  • Unorganized or non-existent inventory tracking. If you don’t have a system for managing inventory or are using pen and paper or excel, you are likely losing money. Without software, it’s significantly more difficult to manage reservations and inventories. You could have equipment sitting around for long periods of time or accidentally double-book the same piece of equipment, causing you to lose business. Equipment rental software makes it easy to see what you have available and when the equipment is scheduled to be used.
Automated Rental Management
Review real-time inventory reservations with Automated Rental Management.
  • Online bookings: More and more people and businesses prefer to rent equipment online. Equipment rental management software lets customers see inventory availability in real-time so they can make reservations outside of business hours.
  • GPS tracking: ForConstructionPros.com’s article “Software Trends and Tomorrow’s Rental Business” states that GPS tracking is being used by more equipment rental companies than before. The size and cost of GPS tracking devices have been going down, making it a more viable option for businesses. Track your equipment’s location and deter theft with the GPS tracking functionalities in equipment rental software.
  • Rental industries see revenue growth: As reported by Construction Business Owner, equipment rental industry profitability is projected to grow steadily through the years.
  • Manufacturers are designing equipment with the rental industry in mind: According to ForConstructionPros.com’s article “Strong Rental Market Drives Equipment Design”, the Great Recession made many contractors turn to renting construction equipment to save money. In response, manufacturers have started designing equipment focused more on durability and simplicity to increase ROI for equipment rental businesses.
  • Increasing eCommerce competition in the equipment rental industry: The technological advances over the last few years has made it easier for more businesses to get into the cloud-based rental industry. ConstructConnect found that “even companies not traditionally involved in renting heavy construction machinery now play this game successfully (Home Depot, Hertz, etc.)”. With increasing competition, it’s important to stay up-to-date with great equipment rental software to provide your customers with fast, reliable services.

All Products

No products found
Booqable Screenshot

Booqable

★★★★★
★★★★★
(1)
Booqable is modern, easy-to-use rental software for managing the entire rental operation. Use this platform to manage orders and inventory, track equipment availability, create quotes and contracts, send out invoices, and accept online bookings using a single rental system. Capture up-to-the-minute data whether in the shop or offsite. Manage rentals from mobile devices with a built-in barcode scanner, communication directly with your team from within the app, and view your orders in a clean, comprehensive dashboard. Booqable’s website builder allows users to upload product catalogs and take reservations online on a custom site which reflects thire unique brand. Or integrate an existing website with Booqable with its booking system.
Price Range
   $     $     $     $     $   
   $     $     $     $     $   
Starting Price
$35/month
Client OS
Web
Deployment
Cloud Hosted
EZRentOut Screenshot
EZRentOut is a cloud-based software for equipment rental companies. Increase your efficiency with advanced features in order management, asset tracking, barcode and QR code scanning capabilities, product bundling, and more. This online rental solution also provides easy invoicing, customer management, and an iOS and Android mobile app for 24/7 access from anywhere. Create, monitor, and update online and offline orders for individual and B2B accounts. Auto-generate invoices for monthly orders,
Price Range
   $     $     $     $     $   
   $     $     $     $     $   
Starting Price
$89/month
Client OS
iOS, Android, Web
Deployment
Cloud Hosted
Point of Rental Screenshot
Point of Rental is an inventory management software that helps track and maintain company assets. Offsite workers can access real-time data through the Point of Rental mobile app for iOS and Android. Streamline your delivery and pickup procedures by scanning assets via barcodes. Keep up on preventive maintenance by tracking service processes, creating inspection checklists, and generating repair and servicing orders right from any mobile device. The cloud-based solution offers SaaS-based pricing plans scalable to each company, allowing users to pay for only what they need. From small to enterprise-level businesses, Point of Rental is optimal for event and tent shops, dealerships, heavy equipment stores, portable sanitation, aerial and access, and many more industries.
Price Range
   $     $     $     $     $   
   $     $     $     $     $   
Client OS
iOS, Android, Web
Deployment
Cloud Hosted
ECI Spruce Screenshot

ECI Spruce

★★★★★
★★★★★
(23)
ECI Spruce is a comprehensive ERP solution specifically designed for the lumber, home, and building supply industries. It integrates various business functions—purchasing, inventory management, sales, accounting, and business analytics—into a single system. ECI Spruce offers end-to-end document management capabilities to reduce paper-heavy processes and streamline operations. Additionally, Spruce supports mobile device access and integrates with various ecommerce platforms, payment processing solutions, and third-party products. It can be customized to meet specific business needs, making it a versatile choice for businesses in its target industries.
Client OS
Windows, Android, Web
Deployment
Cloud Hosted
RTMS - Oilfield Rental Tool Management Software Screenshot

RTMS - Oilfield Rental Tool Management Software

★★★★★
★★★★★
(2)
RTMS is designed to be used by field personnel. RTMS allows users to Rent, Sell and Service all in one software package.; RTMS runs in Windows 2000 and higher.; and RTMS allows for easy exchange of data with Office applications. Job / Delivery Ticket / Field Ticket / Return Ticket Management; Invoice Billing Management; Inventory Management; Repair and Maintenance; Purchasing; Fixed Assets; EDI Integration; CS-AP accounts payable software; CS-AR accounts receivable software; Or Integrate with
Price Range
   $     $     $     $     $   
   $     $     $     $     $   
Automated Rental Management Screenshot

Automated Rental Management

★★★★★
★★★★★
(5)
Automated Rental Management (ARM) software from BCS ProSoft is the full-featured rental management and accounting system that rental companies need to access timely, accurate financial information and maximize staff productivity. The ARM system features 13 integrated modules: award-winning Sage 100 accounting software for your core accounting needs, and several rental-specific modules. Designed by rental experts, ARM gives you the power and flexibility you need to control inventory and track
Price Range
   $     $     $     $     $   
   $     $     $     $     $   
Client OS
Windows
RigER Screenshot

RigER

★★★★★
★★★★★
(4)
RigER is an oilfield services operation management software designed to optimize business processes for both service and rental companies in the oilfield. It is a flexible and scalable way to make oilfield service and rentals simple to manage from the first customer contact all the way to getting paid. It helps oilfield companies to operate efficiently, safely, and profitably through digitalization of field ticketing, invoice generation and tracking, job scheduling, rental fleet and assets management and more. The system natively integrates with application such as MS Office, QuickBooks, Sage 50 Accounting, Gmail, Business Central, DocuSign, Google Maps, OpenInvoice/Oildex & Cortex, and others.
Price Range
   $     $     $     $     $   
   $     $     $     $     $   
Client OS
Windows, macOS, iOS, Android
Deployment
Cloud Hosted
Sirius e Rental Software Screenshot

Sirius e Rental Software

★★★★★
★★★★★
(3)
Siruis e Rental Software has easy picture integration, email and fax capabilities, or the ease of installation, training and support found within the Windows environment! Sirius was developed with input from industry leaders and, combined with 15 years of experience, created a powerful, flexible, yet easy to use and learn rental solution. Improve business processes and deliver operational savings; Enhance customer service by providing real-time information, complete and clear forms, and precise
Client OS
Windows
Deployment
On-Premises
AcuRental Cloud ERP Screenshot

AcuRental Cloud ERP

★★★★★
★★★★★
(1)
AcuRental Cloud ERP is a comprehensive rental system streamlining operations from generation of quotes to flexible pricing & billing, management of rental inventory and Field Service operations (crewing), to Project Accounting and Fixed Asset management. A single, end-to-end solution for complete business operations management and robust reporting. @youtube Rental Processing; Financial Management; Project Accounting; Inventory Control; Equipment Service; Maintenance & Crewing; and Business
Price Range
   $     $     $     $     $   
   $     $     $     $     $   
Starting Price
$1,800/month
Client OS
Web
Deployment
Cloud or On-Premises
TrakQuip Screenshot

TrakQuip

★★★★★
★★★★★
(3)
Allows the user to RENT, SELL, and REPAIR all in one program. Supported in Windows 2000 and higher. Allows easy exchange of data with ‘office’ applications.
Price Range
   $     $     $     $     $   
   $     $     $     $     $   
Starting Price
$4,999/user (perpetual license)
Client OS
Windows
Deployment
On-Premises
ADVANTAGE 365 Screenshot

ADVANTAGE 365

★★★★★
★★★★★
(7)
ADVANTAGE 365 is a fully-integrated, turn-key business solution designed for companies that rent, sell, and service equipment. ADVANTAGE 365 eliminates the need for multiple, disparate systems, creating decreased data entry time, improved employee productivity, ability to target operational deficiencies, make improvements, and run your business more profitably. Accounting; Rentals; Sales; Service; Job Costing; Purchasing; Parts Management; Manufacturing; Dealer Management; Billing; Payroll
Price Range
   $     $     $     $     $   
   $     $     $     $     $   
Client OS
Windows, macOS, iOS, Android, Web
Deployment
Cloud Hosted
RentControl Screenshot

RentControl

★★★★★
★★★★★
(3)
RentControl software provides inventory and client management, tracks rental orders and their associated equipment, and includes an accounts receivable adjunct for billing with an optional direct link to QuickBooks and optional integrated credit card processing. @youtube Rental order tracking, including ability to schedule future rentals thus preventing conflicts; Swapping out defective equipment; Permit and track subrenting; Custom pricing schemes; Client tracking; Manages the rental inventory
Price Range
   $     $     $     $     $   
   $     $     $     $     $   
Starting Price
$995/user (perpetual license)
Client OS
Windows
Deployment
On-Premises
Basis Screenshot
Basis by Corporate Services is an equipment rental and asset management software. It features asset/inventory management, customer billing management, mobile applications, and maintenance, repair, and work order management. It’s designed to track the revenue, cost, location, and utilization of assets on a global scale. Basis delivers strong reporting and analytics, third-party integrations, and comprehensive support including training and post-deployment assistance.
Price Range
   $     $     $     $     $   
   $     $     $     $     $   
Starting Price
$295/user/month
Client OS
Windows, iOS, Android
Deployment
Cloud or On-Premises
Rentrax Screenshot

Rentrax

★★★★★
★★★★★
(1)
Rentrax is a rental software tailored for small-scale sports retailers managing rentals like bicycles, scooters, and kayaks. It offers an online reservation system, rule-based pricing, and efficient inventory management. Retailers can set up different accounts for promoters and agents with varied pricing rates. Rentrax offers flexibility in pricing and promotions, adapting to seasonal changes and stock availability. The software improves efficiency by automating rental duration calculations.
Price Range
   $     $     $     $     $   
   $     $     $     $     $   
Starting Price
$119/month
Client OS
iOS, Android, Web
Deployment
Cloud Hosted
NexGen FMS Screenshot
Second Generation Software System for managing the assets of the construction and equipment industries. NexGen FMS is the most flexible and comprehensive software available in the market today for managing the assets of the Construction and Equipment rental market. The NexGen FMS system gives companies unparalleled control over costs and profits in a user friendly system that provides the latest and most up to date techniques. Dispatching & Managing Equipment, Vehicles & Personnel; Drag & Drop
Drakewell Screenshot

Drakewell

Drakewell is simple, easy-to-use software for all of your oilfield service needs. From asset and inventory management, to job usage and field tickets, Drakewell is the complete package for directional drilling, rental tool, and MWD companies. Some of the key features of Drakewell include: Imagine a customer asking for the history of an asset and being able to send them a report within minutes of the asset’s complete history. Any time a tool is run in hole, its circulating hours can easily be
EQM Rental Management Software Screenshot

EQM Rental Management Software

It is currently being used by both small, mid-size and enterprise companies in more than 10 countries on 3 continents. EQM is the premier solution for any rental businesses and is covering business operations such as financial management, asset management (both for unique units and bulk items), advanced rental management, work shop and planned services, customer relations, etc. The EQM rental solution includes key features like, rental processing, purchase ordering, asset calendaring, preventive
Price Range
   $     $     $     $     $   
   $     $     $     $     $   
Starting Price
$65/user/month
Client OS
Windows, iOS
Deployment
Cloud Hosted
TURBO-Lease Screenshot

TURBO-Lease

TURBO-Lease is a lease accounting program capable of processing all types of equipment and vehicle lease portfolios. Designed for use on Microsoft Windows, it is easy to use, yet its power, flexibility, and completeness surpass those costing many times its price. TURBO-Lease offers complete receivable administration including billing, ACH processing and aging of lease payments, late charges, property taxes, insurance charges, and sales and use taxes. Monthly accounting reports provide accurate
Price Range
   $     $     $     $     $   
   $     $     $     $     $   
Starting Price
$25/month
Client OS
Windows
Deployment
On-Premises
Rental Processing Screenshot

Rental Processing

Rental Processing goes beyond standard receivables software to address the specific concerns of the rental industry, including time billing, inventory handling, and on-line contract printing. Use Rental Processing to track rentals and reservations, as well as gauge the profitability of your rental inventory. Rental Processing interfaces with OPEN SYSTEMS Accounting Software’s Accounts Receivable and General Ledger to track rentals from checkout to receipt of payment. Get the information you need
Client OS
Windows
HireHop Screenshot

HireHop

★★★★★
★★★★★
(1)
HireHop gives the hire and rental industry powerful, fully featured, affordable and easy to use software. HireHop was built by people who have worked in hire and rental industry, as well as utilizing feedback from users. This has enabled them to build the world’s most fully featured, powerful and future proof cloud software that is perfectly tailored for the hire an rental industry. HireHop is cloud based, with a free limited feature version available for life. The full subscribed version
Price Range
   $     $     $     $     $   
   $     $     $     $     $   
Starting Price
$43/month
Client OS
Web
Deployment
Cloud Hosted

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