The Best School Accounting Software

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BMSI Financial Software System Screenshot
BMSI Financial Software is designed for municipalities and educational organizations. It gives you the tools you need to take control of your finances. An incredibly affordable fund accounting system that meets all accounting standards. Easy to use, superior support&BMSI is the logical choice. Click the software links for additional information. In addition to managing all operations of your organization this software will answer the following questions for your organization: What is the current
Price Range
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Starting Price
$3,000 (perpetual license)
Client OS
Windows
Deployment
On-Premises
Embassy Accounting Screenshot

Embassy Accounting

Our relationship with the Embassy community has grown; as have the demands, issues and obstacles that Sentrien has been asked to address. Sentrien Systems has met with Embassy Student Advisers, Embassy Accounting Teams, Embassy IT departments and Senior Personnel, both in the US and abroad. Our extensive Discovery and Documentation process complies with many Embassy requirements while also correcting problems unknown to the Embassy, such as duplicate payments and multiple Student ID numbers for
Client OS
Windows, macOS
Dynamics NAV Education Suite Screenshot

Dynamics NAV Education Suite

The Education Suite from Open Door Technology is a fully integrated Human Resources, Payroll, and Financials solution for K-12 and higher education sectors that was implemented as part of a project for Saskatchewan Learning. It enables school organizations to effectively manage the business component of education and benefit from Microsoft’s vision for e-Business and e-Learning in the 21st century.
Infor SunSystems Screenshot

Infor SunSystems

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Your traditional financial management system (FMS) locks you in to rules, structures, and business models that can’t evolve to meet your changing needs. But you need to redefine your systems on the fly, and respond to changing requirements anytime and anywhere. While you may be able to keep up with change, your traditional FMS can’t. It’s time you got a modern financial solution that is powerful enough to meet your needs today, but innovative and flexible enough to adapt as your business evolves
Price Range
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Client OS
Windows, Web
Deployment
Cloud or On-Premises
MySchoolAccounting Screenshot

MySchoolAccounting

TES Software provides a suite of systems that are designed to communicate with one another to provide you with a full management system. The MySchoolAccounting system has pieces to meet your accounting needs. If you need an online payment portal for school fees, TES Software has a solution for that. If you need to process payroll and track your employees’ time & attendance, there’s a solution for that. Are you looking for just a single piece to meet a single need? TES Software can accommodate
Price Range
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Starting Price
$325/year
Client OS
Windows
Deployment
On-Premises
Weidenhammer Screenshot

Weidenhammer

Developed by Weidenhammer, the alio suite of products includes: Fund accounting; Encumbrance accounting; General ledger; Purchasing; Accounts payable; Accounts receivable; Budgeting; Finance; Payroll; Human resources; Position control; Salary administration; and Complete reporting.. The alio software is deployed on an Oracle database and runs on Windows and Linux servers with Windows or browser desktop. CIMS allows school districts to better manage nearly all administrative functions using this
OpenRDA for School Systems Screenshot

OpenRDA for School Systems

Financial Management ‘ provides the timely analysis you need for critical decision making while minimizing the effort required to gather the information. Best practice approaches centralize data while distributing collection and access to give you the information you need when you need it. Multi-level approval processes and transparent reporting assure accuracy and security. Modules include: Financial Management; Budget Preparation; Bank Reconciliation; Fixed Assets; Purchase
Client OS
Windows, macOS
Department Manager Screenshot

Department Manager

Department Manager is a powerful financial and personnel management tool designed for administrators of large departments, centers, institutes and schools at universities and research hospitals. It is flexible, easy to use, and provides a host of reporting features designed for both senior management and department faculty. Multiple database modules are used to manage information pertaining to accounting, personnel, grant, space, equipment, and patient management. These modules can be used
Client OS
Windows
OnCall Screenshot

OnCall

OnCall is designed specifically to make the process of filling teacher absences quick any easy. Teacher time tables are carried over from previous semesters or year, saving you hours in recompiling them every semester. This system provides you with the ability to assign teacher oncalls, supply teacher usage, and track teacher absences. This product will allow you to complete eliminate manual record keeping. It will automate the process of analyzing information, and the tracking of: oncall
Client OS
Web
Deployment
Cloud Hosted
Chalkable Financial Management Screenshot
As of 10/12/2016, Chalkable was acquired by PowerSchool which provides a large volume of education related products. Chalkable Financial Mangement is no longer sold or supported. Streamline all your financial tasks with secure solutions to save your school time and money. Organize daily financial tasks. Manage disbursements, receipts, and purchase orders. Print balance sheets and reports. And track vendors, accounts, claims, and grants. Budget better. Sync purchase orders with financial reports
Client OS
Windows
AccuTrack Screenshot

AccuTrack

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AccuTrack is a comprehensive academic center management system meant to automate the monitoring of staff and students. AccuTrack is a leading software system for managing academic centers and learning labs. AccuTrack has been in use at colleges and universities since April of 1998 and has thousands of installations all over the nation. This makes AccuTrack the most popular administration software for academic centers and learning labs in the US. The software is also used in Puerto Rico, Canada,
Client OS
Windows
Deployment
On-Premises
Student Fees Screenshot

Student Fees

This program keeps track of all student fees that are owed and a history of all fees paid. This module can interact with the Accounting 32 bit program as well.
AAWeb Screenshot
Simplify school and district processes to track and reconcile activity funds, including athletic and club events with Activities Accounting Web (AAWeb). AAWeb is an easy-to-use, web-based solution that accommodates multiple locations, delivers district-wide reporting, and protects sensitive account information through secure, real-time access. AAWeb is designed for various significant accounting functions with built-in report consolidation. Users have the ability to track receipts, assign
Client OS
Web
Deployment
Cloud Hosted
safbooks Screenshot

safbooks

Safbooks is a web-based solution for tracking school activities and their costs; and in turn the required reporting that accompanies such activities. Safbooks allows for information downloads to Microsoft Excel or the creation of PDF formatted files, for use outside the web-based interface. Safbooks performs many functions needed by schools including: expense voucher entry, check writing, deposit entry, bank reconciliation, transaction entry and journal vouchers. In addition safbooks is capable
Client OS
Web
Deployment
Cloud Hosted
School Board Finance Software Screenshot

School Board Finance Software

Full-featured enterprise accounting software is necessary to process receipts, payments, payroll and to fulfill internal and external reporting responsibilities. Modules Include: Core Financial System; General Ledger; Cash Receipting; Direct Depositing; Online Banking; Budget Management; Flexibility Reporting; Security; Menu Management; Accounts Payable; Accounts Receivable; Purchasing - with full GL encumbrance; and Fixed Assets. Bellamy’s Accounts Payable application provides transaction entry
Black Mountain School Accounting Software Screenshot

Black Mountain School Accounting Software

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Black Mountain Software has a complete line of accounting software specifically built to meet the requirements of Montana and Alaska schools. The school accounting products include Accounting, Payroll, Budget Preparation and Fixed Assets. They also offer you the opportunity to select modules to add to the BMS Accounting software to integrate and automate more functions like purchase orders, requisitions and credit card management. Even time cards can become an easy paperless process. Clerks—not
Client OS
Windows, Web
Deployment
Cloud Hosted
SKools Screenshot

SKools

SKools is an integrated suite of software applications for the Enterprise Resource Management of mid-sized public school districts with a specialized focus on the particular state needs of of Missouri, New Jersey, Pennsylvania, Rhode Island and Virginia. In-built document/content management and work flow design automate processing across the enterprise. Management reporting is real time, with access to dashboards for quick visual updates on key metrics. The systems is intended for multi-site,
Price Range
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Starting Price
$50,000 (perpetual license)
Client OS
Windows, Web
Deployment
Cloud or On-Premises
Logos School Screenshot

Logos School

Logos is pleased to provide Logos School for Windows, a powerful yet easy-to-use system for efficient, ongoing record keeping and for communication with students, families and staff in any size school. Logos School is a complete, efficient package for maintaining personal student/family information. It quickly updates and prints a variety of helpful up-to-date forms for both office and classroom management. Logos School excels in helping administrators, teachers and staff know students and their
Client OS
Windows
MasterWorks Classic Screenshot

MasterWorks Classic

‘Powerful Tools for School Board Administration.’ That is what we have been providing our clients for close to 20 years. Our software, although used by some private industry clients, is designed to meet the special needs of School Boards. The core systems are available as stand-alone modules, and provide the best value as integrated applications. The General Ledger (GL), Accounts Payable (AP), and Accounts Receivable (AR) functions are consolidated into one stand alone module. Payroll can also
Client OS
Windows, Web
Deployment
Cloud Hosted
Moodle Screenshot
Moodle is an Open Source Course Management System (CMS), also known as a Learning Management System (LMS) or a Virtual Learning Environment (VLE). It has become very popular among educators around the world as a tool for creating online dynamic web sites for their students. To work, it needs to be installed on a web server somewhere, either on one of your own computers or one at a web hosting company. The focus of the Moodle project is always on giving educators the best tools to manage and
Client OS
Web
Deployment
Cloud Hosted

We searched and searched, but we couldn’t find any products in our database that match your criteria. Perhaps our team of software experts can help? They’d be happy to provide a list of free the best school accounting software recommendations that meet your exact requirements.

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Buyer’s Guide

Whether your organization is a private school, a university, or a public school district-the profit motive may not be the final word when it comes to organizational success. But, in order to achieve your organization’s goals, it is critical to have strong accounting tools. The right accounting software can help you ensure efficient operations through the optimization of often limited time and financial resources. At the end of the day, the pressure to lower operational costs and maintain error-free books is just as real for your educational organizations as it is for any commercial enterprise. Discover more about the capabilities of accounting software designed for schools and the educational field–and how it can help your organization–in this article.

What Is School Accounting Software?

School accounting software helps manage financial and administrative tasks that are unique to educational institutions. Some schools may use general accounting software. However administrators may opt for specialized systems that help manage school fund accounting, student fee collections, student records, class registration, classroom supply inventories, or parent-teacher communications.

What Can Accounting Software for Educational Organizations Do for You?

Schools and other educational organizations operate with a different mission than a commercial company. Not surprisingly, their accounting needs differ in many ways. That being said, educational organizations and commercial companies both share certain key accounting practices: cash management, analytical report tracking, creating budgets, as well as identifying and tracking operational costs. Software developed specifically for usage in schools, school districts, and training companies is designed to meet these needs.

Software Designed Specifically for Educational Organizations

Solutions designed generally for commercial use often aren’t adequate for meeting the full needs of educational organizations. Many educational organizations operate on a non-profit basis. Consequently, support for fund accounting practices is an important part of accounting software designed for the educational organization. Additionally, educational organizations typically need to database a considerable amount of information about students and tie it back to accounting records.

Integration Between Accounting and Student Records

Regardless of whether your educational organization is a professional training company, a university, a private school, or a school district, there are benefits to be gained by utilizing software specifically designed to support educational operations. One of the key elements of software specifically designed for educational groups is integration between financial data and student records. Integrated information allows educational entities the ability to lower the total cost of ownership by creating efficiencies associated with keeping all relevant information within one centralized database. Hardware requirements are significantly reduced when records are not duplicated across multiple systems. There is a major time savings impact, as well, when staff can access information easily from within one single system.

Fund Accounting Capabilities

In order to track the allocation of funds for specific purposes, many educational organizations use fund accounting practices. Funds are essentially accounting entities with self-balancing accounts designed to record cash and other assets, as well as related balances and liabilities. A fund accounting approach allows educational entities to track all expenditures back to specific fund sources.

Benefits of Educational Accounting Software

  • Integrated financial and student records information
  • Improved ability to lower operational costs by automating manual accounting processes
  • Enhanced capabilities for easily creating budgets
  • Comprehensive accounting modules for accurate financial management
  • Support for fund accounting practices

Taking the Next Steps

All schools, public and private, need to manage their finances, however, finding the right program for your organization can be a difficult and time consuming adventure. Whether you are looking for a complete accounting and student management system or specific functionality to augment existing software, through a brief phone call, our software specialists will look to better understand your business and software needs to help you locate the most relevant solutions for your requirements. Get started today!