Cogsworth Appointment Scheduler

3 Reviews 5/5

An online appointment scheduler and booking software

About Cogsworth Appointment Scheduler

Cogsworth is an online appointment scheduling and booking software designed to help businesses create booking pages and accept appointments from your customers. Send email or SMS reminders to reduce no-show rates. Set when you need reminders triggered and then use the intuitive template builder inside of Cogsworth to create personalized messages that automatically go out to customers and staff.

Cogsworth provides the greatest amount of control when it comes to business and staff calendars. With support for Google, Outlook and Apple calendars, Cogsworth allows your staff to connect both their personal and work calendars to ensure they do not get double booked. Cogsworth will view external calendar events and not allow double bookings. Then, when appointments are made with staff, Cogsworth will write these appointments to external calendar connections.

What makes Cogsworth different? This platform provides:

  • Incredible customer service
  • Easy to use and simple setup
  • Deep, powerful yet simple scheduling functionality
  • Advanced, documented API

Cogsworth facilitates integration with various third-party systems such as Zapier,, and more. Businesses can also accept payments via PayPal or Stripe, schedule meetings using Google Meet, Zoom, or and create recurring appointments to improve client loyalty.

Cogsworth has a fully scoped API where you can control all aspects of the booking process. For advanced and custom builds, this software is perfect for orchestrating the entire calendar and appointment scheduling process. And the front end booking portal (the one your customers and clients see) is translatable to any language so you can expand to a larger customer base.

Video Overview


  • Appointment scheduling
  • Booking pages
  • HIPAA appointment scheduling
  • Medical scheduling
  • Calendar sync
  • Reminder emails and texts
  • Customer records
  • API
  • Zapier integration

Administrators can control business wide settings, whereas staff can just view their own appointments, customers and own profile settings. Staff can create working hours that repeat (such as working from 9-5) or can set shift based working hours that change week to week.

You can even control the calendar invitation template that goes out to staff and customers and choose to display or hide information about the appointments. It is even possible for staff to never need to log in to Cogsworth, as they can get all their appointment information from their calendars.

Businesses can install booking widgets on corporate websites for visitors to create appointments in real-time based on the availability of staff, resources, and services. Additionally, Cogsworth allows you to create separate businesses, with separate staff, appointments, customers, services, notifications etc, based on your total number of franchises and locations.


Cogsworth allows organizations to gather information about customers by asking custom questions with multiple choice, numbers, yes/no, and descriptive answers. The Health Insurance Portability and Accountability Act (HIPAA) and General Data Protection Regulation (GDPR) compliant platform gives you peace of mind. The POWER plan of Cogsworth comes with issued BAAs.


Cogsworth Appointment Scheduler Solo plan starts at $9 per month, and there are additional plans for companies interested in additional features. The Upstart plan is offered for $29 per month while the Power plan is $69 per month. There is a $2 trial available for 45 days. Book a demo now to get started.

Industries Served

Cogsworth Appointment Scheduler software is appropriate for any kind of service-based industry, particularly industries with complex scheduling problems, such as:

  • Medical centers and clinics
  • Salons, barbers, and spas
  • Interviewers and recruiters
  • Personal trainers and gyms
  • Auto detailing and repairs
  • Financial advisors and consultants

Product Overview

  • Developer Upvio
  • Type Appointment Scheduling Software
  • Client OS iOS, Android, Web
  • Deployment Cloud Hosted
  • Starting Price $9/month

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User Reviews of Cogsworth Appointment Scheduler

Submitted on May 15th, 2021 by Gemma

We didn’t use anything like Cogsworth - we did this manually, in house. Took a ludicrous amount of time and I would not have known where to even begin looking for a tool like Cogsworth. When I started at Network I knew there was a need, but wasn’t familiar with tools like Cogsworth and was too busy doing things manually to research a solution. If it wasn’t for my husband casually mentioning he thought Cogsworth would be useful, I would never have known how much time we could save. I wonder if there’s a market in organisations that offer training or consulting? If you need a quote or an ambassador to hit up the NFPs, I’m happy to sing your praises. Seriously, I love Cogsworth.

Submitted on May 14th, 2021 by Shade

Cogsworth is feature-packed and so intuitive to use. Some of the features include multiple services, calendar integration, payment, buffer times, ability to select different types of meeting locations (physical location, online, etc), group bookings and the list goes on! In addition, I love how intuitive the tool is! It’s easy to get setup and running FAST!

Submitted on May 13th, 2021 by Cheryl

Taking bookings has always been a total pain for me. My life is chaotic. Trying to work out my diary is horrible. I researched a whole tonne of systems - Acuity was the runner up. But I just didn’t like something about their bantery tone. You guys had good reviews. And I thought the price was fair. I LOVE your add ons. I can see how I can grow without a huge jump. And it’s so incredibly intuitive. I set the whole thing up in about 6 hours.