CAVE

CAVE - (Customer and Vendor E-Commerce) is a revolutionary new software product for the wholesale trade, importers and light manufacturing. Cave’s fully integrated accounting, inventory control, purchasing and sales order processing is uncompromisingly feature rich combined with the ease of use of the web.

Cave is designed to offer the wholesale trade efficiencies matched by no other.

• 100% Web Based
• Double Entry Accounting (GAAP)
• Inventory Control
• Order Processing
• Purchasing
• Importing
• Production
• Multi-User
• EDI
• Web Access
• Web Presence

Works with Mac’s and PC’s! Only requires a good internet connection.

No in house server is necessary.

• Program and data hosted on the Internet
• Access from anywhere
• Use any workstation (PC, Mac, Linux, etc.)
• Secure users by logon and location
• Provide web access to sales reps
• Provide web access to customers
• Prime inquires available on wireless palm devices

Plus!

• Off site backups
• No server maintenance
• 24/7 server support
• Never outgrow your server

Software and Server Regularly Upgraded. Your System Only Gets Better and Faster.

Accounts Payable

Cave’s Accounts payable system is fully integrated with purchasing and general ledger. It is designed for efficient entry and cross references PO numbers. Cave even verifies bill of lading numbers and cost!

• Vouching system
• Automatically select information from purchase orders
• Automatically select G/L codes from prior vouchers
• A/P cash flow aging
• Cash requirements reporting
• Post ETF transactions (non check)
• Check printing
• Check register
• Updates create appropriate journal entries
• Test for duplicate invoices
• Bill of lading verification (exists and cost)

Bill of Materials

Cave is truly focused on wholesale trade. But so many in our industry do some assembly we do include both bill of materials and product routing to support light manufacturing. Our systems have unlimited indented levels, support cost roll ups and production processing.

Budgeting

Cave’s General Ledger system includes a powerful and easy to maintain budgeting system.

Cash Management

Cave has budgeting, accounts receivable aging , accounts receivable futures, accounts payable aging, and cash requirements reporting.

Customer Relations

Cave has a unique Minutes system that allows users to maintain notes and events regarding a customer, sales rep. or vendor.

These Minutes may contain a follow up date which will appear automatically as a reminder to the group responsible.

This is a fantastic tool for collections management too!

EDI

Electronic Data Interchange (EDI) is built into Cave. Most used Forms are:

• 810 - Invoice
• 850 - Credit Request
• 864 - Customer Profile
• 875 - Purchase Order
• 820 - Payment Advise
• 870 - Credit Decision
• 940 - Warehouse Shipping Order
• 945 - Warehouse Shipping Advice

General Ledger

Features:

• Journal entries
• Chart of accounts (multiple levels of divisions)
• Classic reporting
• Profit and loss
• Balance sheet
• Trial Balance
• Account Analysis
• Daily Journal Entries
• Budgeting

Importing

Features:

• Tracking report
• In transit report
• Cargo insurance report
• Track orders by Consolidator, Consolidation ID, Ports, Vessel, Voyage, Container, Bill of lading, Cartons
• Maintain ship date, ETA to port and ETA to warehouse
• Smart update multiple PO’s on one vessel
• Auto ETA dates by port
• Landed cost calculations

Inventory Control

• Real Time
• Multi Warehouse
• Allocation System
• Multi level net available
• Transaction based
• Maintain miscellaneous adjustments i.e.: counts, damages, etc.
• Transfer Utilities
• Searches include by lot or serial number
• Cycle counts and variance reporting
• Costing by standard, average, LIFO and FIFO
• Updates create appropriate journal entries

MRP

Cave is truly focused on wholesale trade. But so many in our industry do some assembly we do include both bill of materials and product routing to support light manufacturing. Our systems may have unlimited indented levels, support cost roll ups and production processing.

Of course, MRP is supported by our bill of materials, production order and inventory position.

Multi-Currency

Cave’s accounts payable system handles foreign currency. Exchange rates may be maintained on file and updated during the vouching and actual payment process. Product first cost history is maintained in original currency to expedite future purchases.

Cave’s sales order processing will display an orders figures in foreign currency to better communicate to export customers.

Update rates automatically.

Order Processing

• Copy & Backorder Utilities
• Select billing and shipping address
• Default information from customer address file
• Easily track status of orders
• All order terms may be maintained
• Separate notes for customer service, warehouse and shipping documents
• Line item view of ordered and shipped quantities
• Quick links to all associated files (i.e.:customer, product, etc.)
• Warnings for duplicate orders, credit limits and more
• Fast product selection
• Product substitution system
• Automated pricing from multiple price list and quotations
• Warnings for inventory, duplicate items, quantity and pricing rules
• Links to on line proof of delivery
• Wireless Palm OS inquiry
• Display foreign currency value

Planning

Cave’s has product planning and requirements inquiries and reports developed from classic MRP. Instantly determine what week your inventory positions become too low or high. Accurately communicate to your customer’s anticipated availability.

Purchasing

• Copy & Backorder Utilities
• Select pay to, ship from and Default information from vendor address file
• Ship to address
• Easily track status of orders
• Import Tracking more
• Purchase in foreign currency
• All order terms may be maintained
• Separate notes for buyer, shipping and warehouse
• Line item view of ordered and received quantities
• Quick links to all associated files (i.e.:vendor, product, etc.)
• Fast product selection by vendor
• Automated pricing from prior orders and product files
• Detailed costing system more
• Automatic warnings and alerts
• Multi Currency

Reports

Cave has many flexible reports with in each module that fit the many needs of the wholesale trade industry.

Additionally, Cave has a unique search report in each module that offers unlimited flexibility with several custom views to further support your needs.

Cave is web based, so quick cut and paste places entire reports or sections neatly into spread sheets.

Cave also has many industry specific reports and documents and continues to design and improve others.

Cave strives to meet every reporting need!

Sales Analysis

Cave’s reporting features are very powerful. You can determine the time periods, select comparisons, enjoy the benefits of cross tab reporting, etc.

Cave’s also features profiling that enables you new levels of reporting i.e. by industry, market, product features, etc.

Sales Force Tools

Customer information is easily managed. All detail history and pending orders is maintained and instantly and securely accessible to every in your organization.

Cave has a unique customer definable profiling system fully supported though out Cave’s reporting. You define your industry’s classifications and unlimited levels with in.

You want to know the best candidates for small red shoes with leather uppers in the northeast in the month of June? We can tell you.

You want customer service reminded who to the month before open to buy budgets commence? We will remind you.

You want to see what a customer has bought from you compared to last year to date, up to the minutes? We will show you.

Which market is growing? What channel of distribution is flourishing? It’s just a click away.

Shopping Cart

Shopping cart is built into Cave’s web presence.

• Web solicited orders direct to your system
• Review shopping cart
• Credit card processing
• Modify quantities
• Shipping calculations
• Easy to use - Well received

Web Presence

Cave provides an instant, no programming required Web Presence

• Database driven
• Dynamic, simultaneously maintained
• Provides Company information
• Product Searches
• Product sales sheets
• Sales order inquiry
• Account inquiry
• Sales rep order entry
• Local supplier
• Shopping cart