SOFTWRX Premier

The robust architecture of our fully integrated core application suite contains the General Ledger, Accounts Payable, Accounts Receivable or Sales Order, Inventory Control, Purchase Order & Requisition, and Sales Analysis. All of the core Premier products support multiple bank accounts, multiple warehousing, and multiple departments with cradle to grave transaction tracking. Optional additions to our core Premier suite of products are Payroll, Capital Asset Management, Work Order, and EDI modules. All of our application modules are scalable and non-platform dependent which give you greater flexibility, lower acquisition cost, and a sound return for you investment.

Accounts Payable

Sound cash management decisions are the focus of our Accounts Payable System. Your company needs instant access to vendor performance on key item deliveries, which allow you maximum purchasing power and negotiated terms.

User-defined default general ledger accounts for distribution by vendor, set you own default accounts, or change accounts and terms during transaction processing.

Gain control of your cash flow, inventory cost, and Vendor performance with the power of our Accounts Payables System. When integrated with the Purchase Order System, you now have total tracking ability. During transaction processing you may select from the actual P.O. receiver and apply directly to the invoice transaction therefore eliminating redundant data entry. Error discrepancy reporting is generated during transaction processing.

Other Key Features:

• Federal non-employee compensation (1099) forms for selected vendors.
• Partial payment of invoices for split period payments.
• Vendor analysis inquiry and reporting.
• Recuring Invoicing entry.
• Open invoice inquiry and reporting.
• Auto-transfer from purchase order receiving line items to A/P transactions to increase employee productivity
• Vendor transaction history inquiry and reporting.
• Multiple bank account selection on check runs.
• Purchase order receiving to A/P invoice discrepancy and error reporting.
• Analyze trends in your payables. Detail and Summary history tracks activity by period.
• Multiple warehousing and departments for additional analytical cost.
• Determine which vendors provide most reliable cost and deliveries.
• Un-vouchered receipts reporting, inquiries, and G/L distribution.
• A/P Check Reconciliation.
• Historical Information is retained for future analysis.
• Vendor Performance analysis.
• Print directly to your network Printers, Fax, or Document Storage System.

Accounts Receivable

The Accounts Receivable System will allow your company total flexibility for G/L account distribution when integrated with the G/L package, or as a stand-alone modules. You can set-up user-defined general ledger account numbers for sales and cash processing for all customers or for each individual customer.

Projection analysis of your Cash Flow by comparing your in-flow cash, and out-going cash in a combined report by user-defined pre-determined periods. Multiple warehousing and departmental selection per line item give you total control to ship items from any warehouse that has the available inventory to reduce your shipping cost and increase your customer satisfaction.

Analyze your sales over a pre-determined period for any of your customers as to their purchasing trends and minimize your inventory requirements for just in time delivery and increase your turns ratios.

Other Highlights Include:

• Customer defined A/R to G/L account tables.
• Up to 999 ship-to-addresses per customer.
• Customer transaction history inquiry
• Balance forward or open item customer accounts
• Open invoice and history inquiries and reporting
• Customer statements are customer dependent
• Sales analysis inquiry.
• Miscellaneous debits/credit entry and journals
• Invoice Printing.
• Cash receipts application
• Open invoice register
• Print ship-to listing
• Agred trial balance reporting
• A/R distribution to G/L reporting
• Print customer listing
• Sales detail inquiries and reporting
• Historical information retained for all A/R Transactions and Cash Receipts
• Print directly to your network Printers, Fax, or Document Storage System

Bank Reconciliation

Make reconciliation of your bank accounts easier and faster by automating your bank reconciliation process

Account reconciliation is a necessary process, but can be a tedious one. Bank Reconciliation with SOFTWRX, provides a simple approach that lets you remove as much paperwork as possible from the process. The module frees up your accounting staff to focus on more strategic work.

Multiple Bank Account Support!

Save time by reconciling checks and receipts from multiple bank accounts in one place. Bank reconciliation provides importing capabilities from Accounts Payable, Accounts Receivable, Payroll and General Ledger. Bank files can be imported to automatically match and clear bank transactions. Several formats are available.

Other Highlights Include:

• Automated Check Clearing process
• Easy Manage Account balances
• Print directly to your network Printers, Fax, or Document Storage System

Bill of Materials

The BOM System is designed to accompany both your equipment/machinery parts list for preventative maintenance and your bill of materials of your company’s finished goods.

Determine and control your inventory requirements based on your sales orders, maximizing your company’s cash flow and efficiency. SOFTWRX can help you gain instant access to your inventory requirements and future projections based on your customers’ orders allowing you the benefit of just in time delivery to maintain inventory levels with the Bill of Material system.

Other Highlights Include:

• Multiple key search fields.
• Fully Integrates with other SOFTWRX modules.
• Unlimited horizontal depth at the primary level.
• Up To 15 Levels Deep per Primary Assembly
• Up to 99 Levels Per Sub-Assembly
• Up to 9999 Parts Per Level / Per Assembly
• Unlimited additional descriptive text information per description.
• Vendor purchase history tracking.
• Item/vendor cross-referencing indexes.
• Individual part entry per sub-assembly.
• Each part may incorporate installation instructions.
• Requires the Inventory System.
• Future enhancements will incorporate on-screen drawings.
• Print directly to your network Printers, Fax, PDF, or Document Storage System.

Collaberation Tools

The BOM System is designed to accompany both your equipment/machinery parts list for preventative maintenance and your bill of materials of your company’s finished goods.

Determine and control your inventory requirements based on your sales orders, maximizing your company’s cash flow and efficiency. SOFTWRX can help you gain instant access to your inventory requirements and future projections based on your customers’ orders allowing you the benefit of just in time delivery to maintain inventory levels with the Bill of Material system.

Other Highlights Include:

• Multiple key search fields
• Fully Integrates with other SOFTWRX modules
• Unlimited horizontal depth at the primary level
• Up To 15 Levels Deep per Primary Assembly
• Up to 99 Levels Per Sub-Assembly
• Up to 9999 Parts Per Level / Per Assembly
• Unlimited additional descriptive text information per description
• Vendor purchase history tracking
• Item/vendor cross-referencing indexes
• Individual part entry per sub-assembly
• Each part may incorporate installation instructions
• Requires the Inventory System
• Future enhancements will incorporate on-screen drawings
• Print directly to your network Printers, Fax, PDF, or Document Storage System.

General Ledger

With SOFTWRX General Ledger System, you generate financial statements by pulling vital facts from multiple accounting modules to report on the progress and profitability of your company or individual departments. Transaction entries flow from other applications into General Ledger, giving you timely financial information that is vital to your decision-making. Maintain your journal, log recurring entries, generate audit trails, and create custom financial statements and reports for up-to-date results on your company’s activities.

Retrieve prior year histories and financials, project future performance, and capitalize. With forecast budget and last-year comparison data, you can identify business performance trends and capitalize on them. As in ALL SOFTWRX modules, you can store your reports in Adobe Acrobat format or other document storage systems.

Set up your budgets quickly, save time with automatic reversing entries, and work either in multiple G/L periods or years. You’ll appreciate having multiple-year functionality allowing you to see what percentage you’ve grown over the years.

Other Highlights Include:

• Financial reporting budgeted vs. actual, prior year vs. current
• Prior year and current year data retained
• 13 accounting periods per fiscal reporting year.
• Automatically generates recurring entries
• Perform on-screen G.L account and transaction inquiries
• Print data from previous year, budget amounts/variances statements
• G/L account close-out by step, and consolidation
• Journal history reporting
• Statements of cash flow (FASB 95)
• Departmental expense inquiries and reports
• Overlapping fiscal year reporting
• User Defined Financial Report Formatting
• Balance & Income Statements for Current & Future Periods
• G/L Activity Inquiry & Reports
• Departmental G/L Budgeted/Expense (MTD/YTD)
• Print directly to your network Printers, Fax, or Document Storage System

Inventory Control

SOFTWRX Inventory Control Module is fully integrated with all SOFTWRX Modules. It fully supports multi-warehousing, departmental, for finished goods, spare parts inventory, raw materials, etc., and tracks inventory item cost, sales, purchases, and receipts, for MTD/QTD/YTD reporting.

Monitor inventory movements; perform an interim physical inventory at your discretion.

Make a positive impact on your bottom line by detecting shortages, over shipments, and control supplier cost, in SOFTWRX cradle to grave inventory tracking. Accurate stocking information is at your fingertips to satisfy your customer’s immediate requirements. Receipts are posted online and all inquiries give you the availability to drill down into the transaction history per your user defined parameters.

Other Highlights Include

• Stock adjustment, entry, and transfers
• Warehouse transaction inquiries and reporting
• Digital image storage for each inventory item
• Product class summary reports and item turns reporting
• Item backlog report
• Item evaluation reporting
• Negative quantity reports
• Min/Max re-order
• Warehouse month-end balance reporting
• Transaction tracking
• Inventory usage tracking
• Standard and average costing
• Multiple warehousing and department distribution supported
• Cross-reference parts by ISBN, UPC, SPCN, and user-defined requirements.
• Multiple price codes per item.
• Item inquiries by keyword, vendor, bin, category, Warehouse, etc.
• Use physical count tag processing and cycle count worksheets
• Month-to date and year-to-date tracking of sales, purchases, receipts, adjustments, transfers, and cost-of-goods
• Print directly to your network Printers, Fax, or Document storage system

Purchase Order

SOFTWRX Purchase Order System implements stringent control management over your purchases and vendor cost. The cradle to grave tracking assists your organization with maintaining your budgets and provide you with vendor and inventory cost analysis.

You’ll be able to apply multiple receipts of goods and services for each line item until completed. With the Accounts Payable System, your personnel only have to enter a Purchase Order Number, and the system will generate the A/P Invoice based on the receipts. Error reporting and correction also is generated.

Make informed decisions, detect shortages, over shipments, and control supplier cost in SOFTWRX cradle to grave tracking… When integrated with Job Costing, work order system, and inventory system, the purchase order system will assist the tracking of internal construction purchases, inventory purchases, capital project purchases, and help to maintain budgets or expenditures. It also contains totally integrated inventory item requisition/purchasing/receiving interface for total accountability of your inventory.

Another outstanding feature of the purchase order system is the automatic cross- referencing of inventory purchase items and your supplier’s item numbers for inquiries, it is automatically generated through the purchase order system.

Other Highlights Include

• Vendor Performance analysis report
• Purchase Order Booking Report - Detail and Summary
• Additional Messages, Line Item Descriptions, or Special Instructions
• Release Purchase Orders Placed On Hold
• Inquiry & Purchase Transaction History Inquiry
• Track Vendor Promise Dates for Analysis of Critical Items
• Print the Purchase Order Forms and Status Reporting
• Multiple Vendor Remit-To
• Purchase Order Daily Receipts, Backorder Report & Historical Reporting
• Purchase Order Transaction history Report
• Purchase Order Backorder Reports, Period Receipts Report
• Print directly to your network Printers, Fax, or Document Storage System.

Resource Manager

SOFTWORX has been incorporating the ROBAC (role base access control) principal of security in all of our products since 1992 and has only recently become recognized as the most secure method of ensuring department / user controls.

How Does It Work? Each module and its associated programs may be assigned up to 99 different user access codes. Each user may have a separate user-defined security level for each of those modules or programs.

Example:

Jill works in accounts payable, Bob works in the shipping/receiving department. Jill may view the status of purchase order receipts, print reports, etc. but does not perform any actual receiving of the merchandise. Bob receives the materials based on his packing slip. Each purchase order receiver is assigned a unique receiver number as materials are not always shipped complete. After Bob has completed his receiving, Jill may now perform the invoice entry. The system will build the invoice based on receivers so Jill does not have to enter each line item detail thus increasing her productivity. The system automatically verifies the original purchase order, receiver, and cost of each unit within the system.

Sales Order Fulfillment and Invoicing

The success of your business depends on timely shipments and keeping your customers satisfied. You need to be able to handle picking, packing, shipping and tracking. SOFTWRX Sales Order System gives you the necessary tools to do that.

Improve Customer satisfaction, save time and money, and track orders efficiently. Gain customer value! You’ll keep customers happy by filling their orders promptly. You won’t lose track of commitments you’ve make or terms you agreed upon. Backorder fulfillment is right at your fingertips. You know exactly what in on backorder and when it will ship.

Need to build customer catalogs? SOFTWRX Sales Order System will automatically build a unique customer catalog for future orders that allows you to define up to 12 pricing levels with discounts for each item in their personalized catalog. Each Customer may have multiple catalogs!

Need to track your Promotion? Our promotion tracking system allows you to define a ‘promotion code’ with unlimited items assigned to that promotion. You may define 6 discount levels per item and track the performance of your promotions!

Other Key Features

• Produce picking slips for warehouse employees, packing slips
• Historical inquiries and reports
• Current and historical sales order status inquiries and reports
• Analyze sales and customer trends
• Bar coding and hand scanners supported
• Multiple warehouse support
• Keep track of customer promotions
• Individual customer catalog pricing matrix per item
• Seamless integration into Microsoft Office Suite for mail-merge and promotions
• Promotion Code Tracking
• Print directly to your network Printers, Fax, or Document Storage System
• Both the Promotion Tracking System and Customer Catalogs, support multiple pricing and discount structures.

Work Order

The Work Order System can help track internal construction costs, maintenance costs, capitol project costs, scheduling of personnel, billing for outside services and keep your preventive maintenance on schedule.

The Emergency Work Order keeps track of machinery downtime and maintains a history so you may scan the data files for failure codes specific machinery.

Gain control of your machinery downtime, personnel, and scheduled maintenance With the Work Order System, you can also maintain additional comment fields for technicians later referral.

The Direct Work Order is for capital projects, preventive maintenance, corrective maintenance and other work order types for which you wish to track the history and accumulated job cost.

Both sections allow the user to select inventory parts from the product structures module and/or the inventory control module.

Other Key Features:

• Multiple key search fields
• Historical inquiries and reports
• Current work order status inquiries and reports
• Integrates fully with the job costing, preventive maintenance and product structures modules
• On line graphs and charts
• Multiple inner-department reconciliation
• Work order prioritizing
• Up to 9999 lines additional descriptive text information per work order
• Failure analysis for machine downtime reporting
• Auto-generation of machine part requirements from P.M. module
• Print directly to your network Printers, Fax, or Document Storage System