Visions Distribution Software

Visions provides secure, anytime on-line access for all of your acounting needs.

Features Include:

• 100% Hosted, Windows, Linux, and Macintosh installations
• Distribution/Manufacturing Accounting Software
• Ecommerce
• CRM
• Support Exchange
• Pricing as alow as $259 per month
• No Concurrent User or Per Seat Charges

Accounts Payable

• Suppliers and purchase orders can be in any currency
• Invoices can be entered against goods received with a user definable allowance for over-invoicing
• Invoices can be entered as a cost of a shipment for apportionment between the items
• Aged accounts payables available as a PDF by summary balance or invoice detail
• Supplier invoices can be entered against multiple GL codes Distribution Accounting
• Payment run creates payment transactions based on payment of all due invoices and not flagged as held
• Supplier invoices for freight, duty, etc. can be charged against shipments from other suppliers
• Supplier invoices cannot be entered with the same reference as prior invoices
• Supplier invoices/credits can be entered against the internal record of goods received from the supplier, providing an internal check to insure only those goods received are paid
• Complete General Ledger integration

Accounts Receivable

• Customer analysis drills down to the source document
• Full general ledger audit trail is maintained with drill-down for each GL transaction
• Sales analysis is exportable to PDF or spreadsheet (CSV)
• Individual exchange rate for each account
• Invoices and credits can be emailed
• Integrated with stock records
• Statements show monthly activity or outstanding transactions
• Complete General Ledger integration
• Customers are linked to the CRM
• Create custom reports
• Exchange rate analysis of charges/credits against receipts with corresponding general ledger journals

Bank Accounts

• Bank transaction matching to bank statements show outstanding payments/receipts only or all depending on selections
• Bank accounts can be any currency and payments/receipts can be paid in any currency from any bank account
• Transfers between accounts are automatically detected by entry of payment or receipt to another bank account
• Online reconciliation statement based on matched and all entered transactions
• Calculation and posting to GL of unrealized exchange differences in foreign currency bank account balances
• Unlimited bank accounts: Details and account numbers can be held against the bank account definition

CRM

• Transfer and link accounts to Distribution Accounting with just one click
• The Shopping Cart automatically adds and updates Customer records in Distribution Accounting and Accounts and Contacts in your CRM Account Management
• Specify parent-child relationships between accounts and their subsidiaries or other divisions
• Import accounts from external sources, such as ACT, GoldMine^®, QuickBooks® and other applications
• Create fully customizable account reports
• Customize templates for mail-merge with Microsoft® Word®
• Attach documents to both accounts and/or contacts for company-wide retrieval
• Create the hierarchy of contacts within a company to have better coordination while dealing with customers
• Export contacts to spreadsheet software, such as Microsoft® Excel®, OpenOffice®, and others for further analysis
• Manage leads end-to-end (from creating leads to converting them into opportunities)
• Convert leads into sales opportunities, accounts, and contacts with a single-click
• Create fully customizable account and contact fields
• Export leads to spreadsheet software, such as Microsoft® Excel®, OpenOffice®, and others for further analysis
• Add all customer-related emails to CRM for quick reference in the future
• Store all the details of customer meetings and calls in an intuitive calendar
• Associate opportunities with accounts, contacts, activities, and other modules to have a better visibility on the opportunities
• Sales pipeline analysis by stage
• Drill-down the dashboards by time and opportunity stage
• Send mass email campaigns from the selected mailing lists
• Visions CRM supports advanced security management functions including roles, hierarchies, profiles, and groups
• Flexible sharing and access control tools for CRM setup to match the needs of your business
• Profiles can be used to manage sets of access permissions and assign them to roles

eCommerce

• Tight integration with Distribution Accounting, such as sales orders, terms, credit limits, account status, pricing, product pictures, product brochures (PDF) and customer records
• The order is automatically entered into Distribution Accounting and CRM - nothing to synchronize or import
• All data records are maintained and matched without duplication orders, invoices, payments, available inventory, address changes
• Sell to both Business to Business (B2B) and Business to Consumer (B2C)
• Product catalog shows list selling prices and converts the pricing to discounted, negotiated selling prices after login
• Order fulfillment and stock replenishment are managed through Distribution Accounting
• Flexible sales tax models
• Manages an unlimited number of products and categories
• Quick search for categories, manufacturers and products with filters for features or discounted products
• Handles downloadable products (virtual goods)
• Multiple images and files (like spec sheets and flyers) per product
• Product types for classification (like ‘Pumps’, ‘Generators’ or ‘Beverages’)
• Order status management
• Comes with live PayPal® credit card processing

General Ledger

• Reversing journals
• Reporting against budget
• Automatically maintains periods, reports over any range of periods: No ‘rollovers’
• Analysis on any account over any period
• Posting journals into any number of periods ahead or periods behind
• Automatic posting: No separate process to post general ledger transactions
• Extensive journal narratives created by AP/AR sub-ledgers
• Accounts can be grouped using relational methods, i.e. flagged as a member of user definable account groups rather than the chart of accounts numbering structure
• Account groups can be nested so hierarchical structures can be accommodated: Detailed profit and loss, balance sheet and trial balance all use account group structures to display reports
• Balance Sheet and Profit and Loss Statements

Inventory

• Weighted average (automatic) or standard (manually maintained) costing
• Movement history with links to invoices and credit invoices
• Inventory usage available for current and last four months
• Automatic back ordering
• Inventory adjustments and cost changes create GL entries to reflect write-on or write-off stock value
• Stock taking allows business to continue while recording system stock quantities at the time of counting
• Stock item selling prices can be set for each sales type, in any and all currencies, specific to an individual customer account or specific customer branch
• Unlimited user-defined fields with each item category allows for required information stored against items
• Unlimited number of stocking locations
• Serialized inventory allows for controlled items
• Allows non-inventory items (labor or services)
• Controlled items allow referencing of each stock movement to the bundles/batch references

Manufacturing

• Usage variances reported to GL
• Inventory category record determines GL accounts
• Phantom bills automatically explode into components when a parent work order is created
• Automatic cost rolls ups on change of Bill of Materials (BOM) or component costs
• Full material requirements planning (MRP). MRP II not available
• Work order costing: Automatic weighted average cost or standard cost
• Multi-level bill of materials (BOMs)
• Kit-set parts can be exploded into individually priced components
• The cumulative quantity on order for assembly items shows the demand against its components in the stock status inquiries

Order Entry

• Negotiated customer pricing by sales type, branch and currency
• Quantity discounts can be applied to multiple items
• Pick from unlimited inventory locations
• Orders automatically calculate weight and cubic
• Flexible taxation options for USA, Canada, South Africa, UK, Australia, New Zealand and most other countries
• Quantity updates stock status as demand multiple shipments and invoices from single order
• System logs differences in quantities shipped
• Printable packing slips
• Complete General Ledger integration

Purchasing

• The same item can be purchased from many suppliers
• Suppliers and purchase orders (PO) can be in any currency
• POs can be optionally emailed to defined supplier contact
• POs can be entered for non-stocking items
• Goods received are numerically sequenced as a Goods Received Note (GRN)
• POs record the quantity ordered, received and invoiced
• Optional costing across several POs from same supplier
• Quantities on order show on inventory status inquiries and planning reports
• Over delivery of goods received can be entered up to a user definable percentage
• Receiving inventory against POs creates journals in the GL reflecting the increase in stock value and the amount owing to a supplier