Visions provides secure, anytime on-line access for all of your acounting needs.
Features Include:
- 100% Hosted, Windows, Linux, and Macintosh installations
- Distribution/Manufacturing Accounting Software
- Ecommerce
- CRM
- Support Exchange
- Pricing as alow as $259 per month
- No Concurrent User or Per Seat Charges
Accounts Payable
- Suppliers and purchase orders can be in any currency
- Invoices can be entered against goods received with a user definable allowance for over-invoicing
- Invoices can be entered as a cost of a shipment for apportionment between the items
- Aged accounts payables available as a PDF by summary balance or invoice detail
- Supplier invoices can be entered against multiple GL codes Distribution Accounting
- Payment run creates payment transactions based on payment of all due invoices and not flagged as held
- Supplier invoices for freight, duty, etc. can be charged against shipments from other suppliers
- Supplier invoices cannot be entered with the same reference as prior invoices
- Supplier invoices/credits can be entered against the internal record of goods received from the supplier, providing an internal check to insure only those goods received are paid
- Complete General Ledger integration
Accounts Receivable
- Customer analysis drills down to the source document
- Full general ledger audit trail is maintained with drill-down for each GL transaction
- Sales analysis is exportable to PDF or spreadsheet (CSV)
- Individual exchange rate for each account
- Invoices and credits can be emailed
- Integrated with stock records
- Statements show monthly activity or outstanding transactions
- Complete General Ledger integration
- Customers are linked to the CRM
- Create custom reports
- Exchange rate analysis of charges/credits against receipts with corresponding general ledger journals
Bank Accounts
- Bank transaction matching to bank statements show outstanding payments/receipts only or all depending on selections
- Bank accounts can be any currency and payments/receipts can be paid in any currency from any bank account
- Transfers between accounts are automatically detected by entry of payment or receipt to another bank account
- Online reconciliation statement based on matched and all entered transactions
- Calculation and posting to GL of unrealized exchange differences in foreign currency bank account balances
- Unlimited bank accounts: Details and account numbers can be held against the bank account definition
CRM
- Transfer and link accounts to Distribution Accounting with just one click
- The Shopping Cart automatically adds and updates Customer records in Distribution Accounting and Accounts and Contacts in your CRM Account Management
- Specify parent-child relationships between accounts and their subsidiaries or other divisions
- Import accounts from external sources, such as ACT, GoldMine®, QuickBooks® and other applications
- Create fully customizable account reports
- Customize templates for mail-merge with Microsoft® Word®
- Attach documents to both accounts and/or contacts for company-wide retrieval
- Create the hierarchy of contacts within a company to have better coordination while dealing with customers
- Export contacts to spreadsheet software, such as Microsoft® Excel®, OpenOffice®, and others for further analysis
- Manage leads end-to-end (from creating leads to converting them into opportunities)
- Convert leads into sales opportunities, accounts, and contacts with a single-click
- Create fully customizable account and contact fields
- Export leads to spreadsheet software, such as Microsoft® Excel®, OpenOffice®, and others for further analysis
- Add all customer-related emails to CRM for quick reference in the future
- Store all the details of customer meetings and calls in an intuitive calendar
- Associate opportunities with accounts, contacts, activities, and other modules to have a better visibility on the opportunities
- Sales pipeline analysis by stage
- Drill-down the dashboards by time and opportunity stage
- Send mass email campaigns from the selected mailing lists
- Visions CRM supports advanced security management functions including roles, hierarchies, profiles, and groups
- Flexible sharing and access control tools for CRM setup to match the needs of your business
- Profiles can be used to manage sets of access permissions and assign them to roles
eCommerce
- Tight integration with Distribution Accounting, such as sales orders, terms, credit limits, account status, pricing, product pictures, product brochures (PDF) and customer records
- The order is automatically entered into Distribution Accounting and CRM - nothing to synchronize or import
- All data records are maintained and matched without duplication orders, invoices, payments, available inventory, address changes
- Sell to both Business to Business (B2B) and Business to Consumer (B2C)
- Product catalog shows list selling prices and converts the pricing to discounted, negotiated selling prices after login
- Order fulfillment and stock replenishment are managed through Distribution Accounting
- Flexible sales tax models
- Manages an unlimited number of products and categories
- Quick search for categories, manufacturers and products with filters for features or discounted products
- Handles downloadable products (virtual goods)
- Multiple images and files (like spec sheets and flyers) per product
- Product types for classification (like ýPumpsý, ýGeneratorsý or ýBeveragesý)
- Order status management
- Comes with live PayPal® credit card processing
General Ledger
- Reversing journals
- Reporting against budget
- Automatically maintains periods, reports over any range of periods: No ýrolloversý
- Analysis on any account over any period
- Posting journals into any number of periods ahead or periods behind
- Automatic posting: No separate process to post general ledger transactions
- Extensive journal narratives created by AP/AR sub-ledgers
- Accounts can be grouped using relational methods, i.e. flagged as a member of user definable account groups rather than the chart of accounts numbering structure
- Account groups can be nested so hierarchical structures can be accommodated: Detailed profit and loss, balance sheet and trial balance all use account group structures to display reports
- Balance Sheet and Profit and Loss Statements
Inventory
- Weighted average (automatic) or standard (manually maintained) costing
- Movement history with links to invoices and credit invoices
- Inventory usage available for current and last four months
- Automatic back ordering
- Inventory adjustments and cost changes create GL entries to reflect write-on or write-off stock value
- Stock taking allows business to continue while recording system stock quantities at the time of counting
- Stock item selling prices can be set for each sales type, in any and all currencies, specific to an individual customer account or specific customer branch
- Unlimited user-defined fields with each item category allows for required information stored against items
- Unlimited number of stocking locations
- Serialized inventory allows for controlled items
- Allows non-inventory items (labor or services)
- Controlled items allow referencing of each stock movement to the bundles/batch references
Manufacturing
- Usage variances reported to GL
- Inventory category record determines GL accounts
- Phantom bills automatically explode into components when a parent work order is created
- Automatic cost rolls ups on change of Bill of Materials (BOM) or component costs
- Full material requirements planning (MRP). MRP II not available
- Work order costing: Automatic weighted average cost or standard cost
- Multi-level bill of materials (BOMs)
- Kit-set parts can be exploded into individually priced components
- The cumulative quantity on order for assembly items shows the demand against its components in the stock status inquiries
Order Entry
- Negotiated customer pricing by sales type, branch and currency
- Quantity discounts can be applied to multiple items
- Pick from unlimited inventory locations
- Orders automatically calculate weight and cubic
- Flexible taxation options for USA, Canada, South Africa, UK, Australia, New Zealand and most other countries
- Quantity updates stock status as demand multiple shipments and invoices from single order
- System logs differences in quantities shipped
- Printable packing slips
- Complete General Ledger integration
Purchasing
- The same item can be purchased from many suppliers
- Suppliers and purchase orders (PO) can be in any currency
- POs can be optionally emailed to defined supplier contact
- POs can be entered for non-stocking items
- Goods received are numerically sequenced as a Goods Received Note (GRN)
- POs record the quantity ordered, received and invoiced
- Optional costing across several POs from same supplier
- Quantities on order show on inventory status inquiries and planning reports
- Over delivery of goods received can be entered up to a user definable percentage
- Receiving inventory against POs creates journals in the GL reflecting the increase in stock value and the amount owing to a supplier