Fiscalsoft Suite

With this collection of programs there is no need to have five or six different software modules for your Budgeting and Accounting needs alone, meaning with FiscalBooks everything you need for Budget and Accounting is in one program. In FiscalBooks you will find the General Ledger, P.O. system, Journals, Budget Amendments, Budget Transfers or Cash Transfers and a whole lot more all in one program.

FiscalPay, FiscalTax and FiscalLedger all have the ability to post transactions not only to their ledgers and journals but also post directly to FiscalBooks simultaneously, saving time and eliminating data entry errors when hand posting. All you need to do is select the Post to FiscalBooks option in each of the programs. Not only do these programs seamlessly integrate with FiscalBooks, all Fiscalsoft programs will save reports and listings in multiple file types, this will allow for import into non-Fiscalsoft applications (Excel, Lotus, NetCharts, etc&). All electronic filing to state and federal agencies, local banks for ACH deposits and payments are prepared and uploaded with FiscalExpress.

FiscalBooks

FiscalBooks is a fund based municipal accounting system. Integrated accounts, budget, cash receipts, vendor claims, G/L, all in one package.

• Unparalleled ease of use for a municipal software application. Allows opening of all child windows in the program.
• Build your Chart of Accounts from Fund, Major and Minor Object codes defined by your state. Utilize extended account “modifier” codes to create sub accounts to track grants and special projects activity.
• Print Vendor Claims forms, or Vendor Claims checks “on the fly” or query records for batch printing at one time.
• Automatically keeps 5-year histories of budget and actual revenues and appropriations.

General Journal

• The General Journal window allows you to see every debit and credit in your system! All transactions are grouped by a unique batch number.
• You can also perform data entry directly from this window, without using any of the pre-built data entry windows (e.g. Vendor Claims, Cash receipts, Budget Amendments, etc).
• Search for transactions in any batch by clicking the Search button. Print a General Journal of individual batches, or for a specified date range, by clicking the Journal button.

Vendors

• Setup and maintain as many vendors as you need. Designate which vendors get a 1099, and which get included in the claims totals reports.
• Group common vendors together by specifying a common Totals Name. Print vendor claims totals reports by either unique Vendor Code or Totals Name.
• Print Account Ledgers, Vendor Listings, Mailing Labels and Envelopes, all from within the same window.
• Enter a default appropriation account in this window and FiscalBooks enters the account for you in Claims.

Amendments

• Amend your current FY budget easily and accurately using the built-in Budget Amendments window.
• Amendments are entered just like other G/L transactions. The amended debits must equal amended credits.
• Track your amendments by entering unique Amendment and Ordinance numbers.
• Print an amendment journal by clicking a button on the window!
• Print an Amendment Ordinance for state approval and publication by clicking the Form button!

Easy Transfers

• Budget Transfers are also easily and accurately entered via this Activities menu item window.
• Track your budget transfers with a unique Transfer No.
• Enter as many transfers as you want in a single batch!
• Budget Transfers in FiscalBooks are just the opposite of actual transactions: Debits decrease account budget balances and Credits increase available budget.
• Print a Journal of budget transfers by clicking the Journal button.
• Likewise the Cash Transfers window (not seen here) allows you to move real cash from one asset account into another. These asset accounts can be within the same fund, or between funds.
• To move cash and receipts from one fund to another, use the Interfund Cash Transfer.
• Cash Transfers are not included with Cash receipts (as it is not new money) or * Disbursements, but are included on the check register.
• Print a Journal of cash transfers by clicking the Journal button.
• Print a check for the cash transfer by clicking the Check button!

FiscalExpress

FiscalExpress automatically creates and uploads FY Budget, Financial Statements, ACH Credits (Direct Deposit), ACH Debits (Customer Payments), Wage & Tax Statement (w2) files, New Hires, State Unemployment Insurance and the KRS START file all in one package.

Ease of Use

• Windows based Graphical User Interface (GUI) provides unparalleled ease of use for a municipal software application. Multiple Document Interface (MDI) design allows opening of all child windows in the program Prepare electronic files simply by clicking a button. Specify the file type, time period and click the Prepare button, that’s all there is to it
• Prepare quarterly Financial Statements and Fiscal Year Budgets files for transmission to Kentucky GOLD/APA
• Prepare annual Wage and Tax Statements (W2) files (MMREF-1) for transmission to Social Security Administration
• Prepare local or remote backup file sets for FiscalBooksand/or FiscalPay". Automatically copy this backup file set to any local device on your network, or any remote web site or ftp site on the Internet
• Quicken-style Incremental date combo boxes provide rapid selection of the desired date range for any period

Flexibility

• Define and save your file paths to FiscalExpress", FiscalBooks", FiscalPay" or FiscalHR". Specify default printer, output device, report font and preview page size for reports
• Indicate which files or records to prepare
• Specify server names for remote transmission of Financial Statements, FY Budgets, Wage and Tax Statements, or local/remote backup file sets for FiscalBooks", FiscalPay" or FiscalHR"
• Specify transmission protocols for all files
• Store user name and password for FTP
• Retains unlimited tax filing and payment histories
• Reads files from FiscalBooks to eliminate double entry accounting of tax receipts
• Multi-user capability (up to 5 concurrent users)

E-Filing Features

• Fiscal Year Budget e-files to Department for Local Government (DLG)
• Quarterly Financial Statement e-files to Department for Local Government (DLG)
• Wage & Tax Statements e-file (W2/W3) to Social Security Administration
• Wage & Tax Statements e-file to State (KRC) including state records
• Retirement START file to Kentucky Retirement System
• ICESA UI Wage e-file to State Unemployment Insurance Agency
• New Hire Listing e-file to your state’s New Hire Agency
• Remote backup zip-file set for FiscalBooks. Copy to a diskette or any other local disk drive on your system, upload to an Internet web site using FTP or HTTP protocols, or send to an e-mail address via SMTP (mail) servers
• ACH Direct Deposit e-file to your payroll account financial institution
• 1099 Payments e-file to Internal Revenue Service (coming v4.5)

FiscalHR

FiscalHR is a utility to import your employees payroll data from FiscalPay to maintain data for preparing the START retirement monthly report.

Fiscalsoft" FiscalHR" for Microsoft^® Windows" is our Human Resources Management add-on application for FiscalPay". The software can interface to FiscalPay" in order to import KRS members from the employee table. As well, the software can import the payrolls for the specified reporting period, thus alleviating the HR Manager from manually preparing the monthly retirement report(s). Automatic updating of newly assigned member ID codes from KRS is also provided. Our e-filing software, FiscalExpress", can then prepare the required monthly report to e-file KRS for your member’s retirement contributions.

FiscalHR Has Been Developed to Aid Treasurers and Payroll Clerks With the New START Reporting System That Has Been Implemented by the Kentucky Retirement System.

Ease of Use

• Windows based Graphical User Interface (GUI) provides unparalleled ease of use for a municipal software application.
• Allows for the simple import of employee payroll records from FiscalPay", reducing the chance of errors.
• With only a few options to define, FiscalHR" is ready to use in minutes!!
• Files are read by FiscalExpress" and prepared for easy upload to KRS.

Accuracy

• Importing payroll data for the retirement monthly report decreases potential errors due to manual entry
• When payrolls are correctly processed there will be no errors in the retirement file
• Drop down selection boxes for fields where appropriate, such as Pay Type, Pay Frequency, * Job Position, Contribution Group, Employment End Reason etc…
• Handles separate records for employees where more than one record is required in any given month.

Reporting

Member Reports:

• Members Detail Listing
• Members Summary Listing
• Members Employment Listing
• Contributions Detail Hisroty
• Contributions Summary History
• Contribution Reports:
• Contributions Register
• Contribution Member Totals
• Contributions Summary
• Cross Tabs Reporting

FiscalHRPlus

FiscalHR Plus is our stand-alone Human Resources Management application. The software was designed to assist KRS Employers with maintaining their retirement contributions database, preparing monthly START files, and transmitting the file to the KRS employer web portal, regardless of how or where the payroll is processed.

Ease of Use

• Windows based Graphical User Interface (GUI) provides unparalleled ease of use for a municipal software application.
• Allows for rapid cloning of prior report month member contributions, eliminating data entry errors
• With only a few options to define, FiscalHRPlus" is ready to use in minutes!!
• Prepare your monthly START file in seconds with a click of your mouse!
• Transmit the START file by logging into your KRS employer web portal and upload the file.

Accuracy

• Cloning contributions data from prior report month eliminates potential errors due to manual entry

• Drop down selection boxes for fields where appropriate, such as Pay Type, Pay Frequency, Job Position, Contribution Group, Employment End Reason etc…

  START Reporting:

• Contribution Report - Header Record

• Contribution Report - Detail Record(s)

• Contribution Report - Footer Record

• Contributions Report - Detail Register

  Member Reporting:

• Members Detail Listing

• Members Summary Listing

• Members Employment Listing

• Contributions Detail History

• Contributions Summary History

  Contribution Reporting:

• Contributions Register

• Contribution Member Totals

• Contributions Summary

FiscalLedger

FiscalLedger is a versatile billing and accounts receivables system. Setup and maintain accounts for an unlimited number of billable services. Solid waste, recycling and any other such special services. ACH Debits (Customer Payments) via FiscalExpress.

Ease of Use

Designed with the people that use the software. Simple yet extremely powerful. Full of all the necessary tools needed for a billing and collections system, including route setup and route sheets for drivers.

Flexibiltiy

Automatically calculates past due amounts including late fees and interest if applicable. Define an unlimited number of billable services. Past due amounts stay with customer, not location. Get histories for one customer or any range of customers, along with location and service type histories. Retains unlimited billing and payment histories.

Versatility

FiscalLedger" prints the bills, route sheets for drivers and customer notices. Over payments can be credited or refunded. Prints registers for both billing and payments. Balances for one customer or all. Prints a general ledger of all transactions. Easily integrates with FiscalBooks" for instant posting of receipts. Post by grand totals or post one cash receipt record for each customer payment.

Customer Notices

Setup and maintain an unlimited number of customer notices utilizing the built-in full-featured word processor. Complete with mail merge fields to automatically print any field from all tables in FiscalLedger". (Customer, Municiple, Location or Service type tables)

Print any notice for any range of customers on demand. Select customer ranges sorted by customer number, last name or zip codes. Select the condition to print the notices for:

• No Payment Condition
• Delinquent Customers
• Late Customers
• Over / Short Payments
• Preview all notices before printing

Setup and maintain unlimited number of mail-merge documents.

FiscalPay

FiscalPay is payroll processing, employee management, tax reporting, W2/W3 forms printing, post to FiscalBooks, and much more all in one package.

• Provides unparalleled ease of use for a municipal software application. Multiple Document Interface (MDI) design allows opening of all child windows in the program at the same time
• FiscalPay allows up to 9,999 employees to be setup and maintained. Budget appropriation account numbers can be formatted to match the way the accounts are formatted in FiscalBooks
• Employees can be paid from multiple funds (99) and assigned to dept. numbers (up to 999)
• Maintains employee sick, vacation & personal hours balances
• Assign up to 6 local taxes for each employee
• Complete integration with FiscalBooks"

Flexibility

• Supports up to 34 gross (tax sheltered) and net pay deductions. Tax credits also supported
• Maintain up to 34 payroll deductions or tax credits, based on percentage of gross/net, or fixed dollar amount
• Shelter gross payroll deductions and tax credits from federal, fica, state and local taxes
• Specify W2 form box printing information as well as MMREF-1 (W2) e-File classification
• FiscalPay provides you with built in tax tables for federal, fica, state and local income taxes, including EIC tables. Tax tables are uploaded to our internet web site and made available to registered customers on an annual basis, prior to the start of the new calendar year
• Process payrolls with multiple payroll periods in one payroll batch, with the correct pay period printed on each check. For example, bi-weekly, semi-monthly, monthly, hourly and salaried employees at one time.

Versatility

• Up to 8 federal payroll periods are supported, as well as single and married tax rates
• Process your payrolls in record time! Pay one fund or all funds at one time
• Pay employees from multiple funds
• Pay regular, overtime, sick, vacation or holiday wages. Supports 3 shift differential pay rates. Just enter the hours and let FiscalPay lookup and calculate the gross wages for you
• Prints gross wages, payroll taxes, and payroll deductions proof lists. Print paychecks, check register and summary. Posts your payrolls to FiscalBooks"
• New Hire Listing. Print a New Hire Listing to mail to your state’s new hire agency, or prepare and submit your listing electronically via the Internet using FiscalExpress"
• Kentucky Retirement System Payroll Register Listing. Print the KY Retirement Systems monthly contributions report, and prepare and submit your report via diskette using FiscalExpress"
• ACH Direct Deposit of payrolls via FiscalExpress". Supports “on-demand” direct deposit with participating employees receiving a payroll check voucher instead of an actual paycheck.

Accountability

• Reconcile bank statements to your payroll checking account in record time in the Bank reconciliation window
• Clear and void paychecks, deposits or cash transfers and automatically calculate outstanding checks and deposits amounts
• Prints outstanding check register, outstanding deposit register and bank reconciliation statement for the specified period
• View, add, edit or delete payroll account entries in the Payroll Ledger window
• Enter deposits and cash transfers, and search for any type of payroll record; payroll checks, liability checks, deposits or cash transfers
• Maintains a running cash balance of the payroll checking account
• Prints payroll ledger reports for any date range
• Posts your payrolls to FiscalBooks". e-File your annual wage and tax statements (W2s) over the Internet to SSA with FiscalExpress".

FiscalTax

FiscalTax is our Local Government Tax Management Software. The software is designed to maximize collections by providing real-time taxpayer information at the touch of a button, with a built in tax forms designer and a mail merge ready word processor all in one package.

Ease of Use

• Unparalleled ease of use for a municipal software application. Design allows opening of all child windows in the program
• Define up to four (4) taxpayer mailing addresses and store the desired mailing address to use for tax forms and taxpayer notices
• Assign each tax by simply clicking the desired checkbox in the Taxpayer window
• Quickly search for taxpayers by Account #, Code, Name or Federal Tax ID with our incremental search capability. The search box immediately responds as you type in the search criteria

Flexibility

• With one mouse click FiscalTax" easily integrates with FiscalBooks" for instant posting of tax receipts. Post by tax code grand totals or post one cash receipt record for each taxpayer tax payment
• Automatically calculates taxes, exemptions, credits, penalties, interest and taxpayer balances
• Define up to nine (9) taxes; payroll, net profits, property, special district, or fixed fees
• Define up to nine (9) Taxpayer Exemptions
• Define up to nine (9) Taxpayer Credits
• Retains unlimited tax filing and payment histories

Tax Forms Publishing

• Create and publish an unlimited number of your own tax forms or business license forms with the Tax Form Wizard. Create forms to print taxpayer data on pre-printed tax forms, or create complete forms to print on plain pre-perforated paper
• Use the Tax Form Wizard to create 1,2, or3 part tax forms, or create 4 part tax forms(legal size paper). Add graphics or background photos, its a snap when starting with our built in 24 tax form and license form templates
• Print any tax form to any range of taxpayers on demand. Print Monthly, Quarterly or Annual tax forms. Calculates new interest and balance due as of specified date when form is printed. Mail tax forms in A10 envelopes, use bar-coded mailing labels (Zip+4), or plain envelopes for delivery

Taxpayer Notices

• Setup and maintain an unlimited number of Rich Text Document (.RTF) Taxpayer Notices utilizing the built-in full-featured word processor. Insert mail-merge fields into documents to automatically print any data field or calculated field from the taxpayer, tax, or municipal information tables when the taxpayer notice is printed
• Print any notice to any range of taxpayers on demand. Select taxpayer ranges sorted by Account, Name, Federal ID No., City/State, Zip Code, Business Type code or Location code. Select the tax condition to print the notice for:
  • No Tax Condition
  • Delinquent Taxpayers
  • Late Tax Forms
  • Over/Short Tax Payments.
  • Preview all taxpayer notices prior to print. Mail taxpayer notices in A10 envelopes, or use bar-coded mailing labels (Zip+4) for delivery.
  • Several built in taxpayer notices for your use or modification.
  • With a built in tax forms designer and word processor the power and flexibility of FiscalTax" is unmatched by any competitor!
  • Multi-user capability and Client/Server version available

FiscalTime

FiscalTime is a utility to import new employees and export your employees hours to your payroll officer for FiscalPay via Local Area Network, E-mail, or Web Server.

Ease of Use

• Windows based Graphical User Interface (GUI) provides unparalleled ease of use for a municipal software application
• Allows for the transfer of employee hour records to be made in an electronic form, reducing the chance and likelihood of errors
• With only a few options to define, FiscalTime" is ready to use in minutes!!
• Exported files are imported into FiscalPay" ready for rapid calculate of payroll

Email

• Built into the program. No need for Outlook or any other email programs, just a valid email account
• Totally independent program that sends its files to the payroll clerk for importing into FiscalPay"

Accuracy

• Set the "Pay Period " date and the payroll “Check Date” each time you export
• Multiple ways to input employee hours in a grid area common to all Fiscalsoft programs
• Retains each payroll file on your hard drive in an archive formatted compressed file
• No need to re-import each pay period, if there is no change with the employees; simply click the “Clear Hours” button, set the “Pay Period”, “Check Date” and start fresh

Reporting

• Total Hours Listing report for use to verify employee hours
• Total Hours Summary report
• Daily Hours Listing report
• Daily Hours Summary report
• Employee Time Sheet reports
• Attach reports to payroll clerk email with one button click

Exporting Out of FiscalPay"

• Begin a new payroll for the Remote Department (Do not calculate at this time)
• Click Export and Save files to disk (Local or a Network drive)
• Attach files to an E-mail and send to the remote department for import to FiscalTime"
• Export files to a Web Server, use your own or use Fiscalsoft’s Web Server

Importing Into FiscalTime"

• Import Employee payroll files directly from your payroll clerk via email
• Import Employee payroll files directly from a Web Server
• Import Employee payroll files directly from your payroll clerk via floppy diskette or any hard drive attached to your computer or computer network
• FiscalTime" allows importing of up to 9,999 employee records from the payroll clerks FiscalPay" employee files

Exporting Out of FiscalTime"

• You may save the file to any hard drive attached to your computer, be it a local or a network drive
• You may export the files to a Web Sever from the Export to Web Server window
• You may email the files to your clerk via FiscalTime"'s built in email client

Importing Into FiscalPay"

• Save files from Remote Department E-mail
• Import payroll files to the Payroll Entry Page
• Import payroll files from a Web Server